Board of Public Works and Safety

BOARD OF PUBLIC WORKS AND SAFETY COUNCIL CHAMBERS DECEMBER 10, 2024-8:30 A.M. Bid Opening- CCMG 2204-2 CCMG Street Improvements 2024-2 Contract A 1. Brooks Construction- $341,263.00 2. API Construction- $377,100.00 3. Pulver Asphalt- $238,428.50 4. Niblock Excavating- $416,975.00 Board Member Tara Streb made a motion to take the bids under advisement with a second from Mayor Lance Waters. The motion passed 2 ayes – 0 nays. CCMG Street Improvements 2024-2 Contract B 1. Pavement Solutions- $467,405.75 Board Member Tara Streb made a motion to take the bids under advisement with a second from Mayor Lance Waters. The motion passed 2 ayes – 0 nays. Roll call was answered at 8:35 A.M. by: Mayor Lance Waters, Chairman Don Gura, and Board Member Tara Streb. Others present were: Katie Ritchie, Scott Derby, Sheryl Prentice- KPC, Kristen Johnson- HDK, John Dixon, Patrick Howell, Scott Mosley, Dawn McGahen, Jeremy McKinley, and Cindy Marple. Pledge of Allegiance The Pledge of Allegiance was recited by all in attendance. Minutes Board Member Tara Streb made a motion to approve the Board of Works minutes from the November 26, 2024 meeting with a second from Mayor Lance Waters. The motion passed 2 ayes – 0 nays. Petitions No petitions or comments were given. Engineering Drake Road Phase 1 Inspection- Pay Request #2 Administrative Engineer Scott Derby requested authorization to pay Pay Request #22 in the amount of $20,562.36 (Federal-$16,449.89 & Local-$4,112.47) to A&Z Engineering. Board Member Tara Streb made a motion to approve with a second from Mayor Lance Waters. The motion passed 2 ayes – 0 nays. Drake Road Phase 1 Construction- Change Order #4 Administrative Engineer Scott Derby presented change order #4 for Drake Road Phase 1 Construction. This change order comes with an addition of $5,082.00 bringing the total over-all price to $6,021,026.10. Board Member Tara Streb made a motion to approve with a second from Mayor Lance Waters. The motion passed 2 ayes – 0 nays. Fire Request to Pay First Due Communications Fire Chief Jeremy McKinley requested authorization to encumber $13,070.00 to First Due Communication for three portable handheld radios. Board Member Tara Streb made a motion to approve with a second from Mayor Lance Waters. The motion passed 2 ayes – 0 nays. Request to Pay Select Flooring Fire Chief Jeremy McKinley requested authorization to encumber $12,914.08 to Select Flooring for flooring at Station 1. Mayor Lance Waters made a motion to approve with a second from Board Member Tara Streb. The motion passed 2 ayes – 0 nays. Request to Pay Hoosier Fire Equipment Fire Chief Jeremy McKinley requested authorization to encumber $3,419.55 to Hoosier Fire Equipment for hardware valve adapters and intakes for both tankers and truck 17. Board Member Tara Streb made a motion to approve with a second from Mayor Lance Waters. The motion passed 2 ayes – 0 nays. Request to Pay ERS Fire Chief Jeremy McKinley requested authorization to encumber $5,917.04 to ERS for services and labor in changing out the paging system. Board Member Tara Streb made a motion to approve with a second from Mayor Lance Waters. The motion passed 2 ayes – 0 nays. Park Request Encumbrance of Bridge Work Park Director Dawn McGahen asked the board to pass on this agenda item as the bid came in almost seven times higher than expected. McGahen told the board that is a project they will work on next year. Police Request to Purchase From First Due Communications Police Chief John Dixon requested authorization pay First Due Communication $8,737.00 for batteries and police radios. Board Member Tara Streb made a motion to approve with a second from Mayor Lance Waters. The motion passed 2 ayes – 0 nays. Request to Pay Move Over Outfitters Police Chief John Dixon requested authorization to pay Move Over Outfitters $18,754.88 for equipment needed for the 2025 Ford Explorer and installation. Board Member Tara Streb made a motion to approve with a second from Mayor Lance Waters. The motion passed 2 ayes – 0 nays. Request to Pay Elan City Police Chief John Dixon requested authorization to pay Elan City $9,650.00 for three solar radar speed signs. This includes software, mounting kits, and extra batteries. Board Member Tara Streb made a motion to approve with a second from Mayor Lance Waters. The motion passed 2 ayes – 0 nays. Request to Pay Insight Police Chief John Dixon requested authorization to pay Insight $4,268.15 for five new HP Pro 400 desktop computers. Board Member Tara Streb made a motion to approve with a second from Mayor Lance Waters. The motion passed 2 ayes – 0 nays. Request to Purchase 2025 Ford Escape Police Chief John Dixon requested authorization to purchase a 2025 Ford Escape from Max Platt Ford in the amount of $29,965.25. They will be trading in a 2019 & 2013 Ford Edge bringing the total purchase price to $17,965.25. Board Member Tara Streb made a motion to approve with a second from Mayor Lance Waters. The motion passed 2 ayes – 0 nays. Request to Purchase 2024 GMC Terrain Police Chief John Dixon requested authorization to purchase a 2024 GMC Terrain from Shepherd’s in the amount of $29,465.00. This vehicle will replace one of the edge’s that is being traded in. Board Member Tara Streb made a motion to approve with a second from Mayor Lance Waters. The motion passed 2 ayes – 0 nays. Request to Purchase 2024 GMC Terrain Police Chief John Dixon requested authorization to purchase a 2024 GMC Terrain from Shepherd’s in the amount of $28,360.00. Chief Dixon told the board this vehicle will replace the current administrative vehicle that is used by the Mayor’s and Clerk’s offices. The administrative vehicle is going to be moved over to Engineering as the transmission is going out of one of their vehicles. Board Member Tara Streb made a motion to approve with a second from Mayor Lance Waters. The motion passed 2 ayes – 0 nays. Request to Pay Insight Police Chief John Dixon requested authorization to pay Insight $9,177.42 for two Getac in-car recording systems. Mayor Lance Waters made a motion to approve with a second from Board Member Tara Streb. The motion passed 2 ayes – 0 nays. Request to Pay Insight Police Chief John Dixon requested authorization to pay Insight $7,130.49 for a Verkada door controller and card reader. This is to replace key locks on various doors in City Hall. Board Member Tara Streb made a motion to approve with a second from Mayor Lance Waters. The motion passed 2 ayes – 0 nays. Wage Adjustment- Officer Austin Lash Police Chief John Dixon requested authorization for a wage adjustment for Officer Austin Lash effective for January 9, 2024 bringing his wage to $32.81/hour. Lash is approaching his year anniversary with the City and is eligible for an adjustment. Board Member Tara Streb made a motion to approve with a second from Mayor Lance Waters. The motion passed 2 ayes – 0 nays. Request to Hire Dispatcher Police Chief John Dixon requested authorization to open a full-time vacant position. Dispatcher Cathy Butler is retiring in January 2025 after 20 years of service. Board Member Tara Streb made a motion to approve with a second from Mayor Lance Waters. The motion passed 2 ayes – 0 nays. Wastewater BL Anderson Invoice- Blower Maintenance Superintendent Patrick Howell requested authorization to pay BL Anderson $5,176.15 for annual blower maintenance. Mayor Lance Waters made a motion to approve with a second from Board Member Tara Streb. The motion passed 2 ayes – 0 nays. Sewer Adjustment- 2901 Noble Hawk Drive Karla Clarke resident of 2901 Noble Hawk Drive requested a sewer adjustment of $228.17 for water that did not go down a drain. Clarke refilled her pool in October and WWTP Employee Trevor Hampshire verified the water did not go down a drain. Board Member Tara Streb made a motion to approve with a second from Mayor Lance Waters. The motion passed 2 ayes – 0 nays. Sewer Adjustment- 934 S. Main Street Rosalba Ruiz resident of 934 S. Main Street requested a sewer adjustment of $488.96 for water that did not go down a drain. Ruiz reported a water leak around the water heater and WWTP Trevor Hampshire verified the water did not go down a drain. Board Member Tara Streb made a motion to approve with a second from Mayor Lance Waters. The motion passed 2 ayes – 0 nays. The October 2024 Financials were presented for review. The 2025 WWTP Budget was presented for review. Board Member Tara Streb made a motion to approve with a second from Mayor Lance Waters. The motion passed 2 ayes – 0 nays. Motion to Adjourn Board Member Tara Streb made a motion to adjourn the meeting. Chairman Don Gura adjourned the meeting at 8:57 A.M. _____________________________________ Kathren R. Ritchie- Clerk Treasurer Minutes approved by me this 23rd day of December, 2024. _______________________________________ Lance L. Waters-Mayor