Board of Public Works and Safety

BOARD OF PUBLIC WORKS AND SAFETY COUNCIL CHAMBERS DECEMBER 23, 2024-8:30 A.M. Roll call was answered at 8:30 A.M. by: Mayor Lance Waters, Chairman Don Gura, and Board Member Tara Streb. Others present were: Katie Ritchie, Scott Derby, Sheryl Prentice- KPC, Scott Mosley, John Dixon, Patrick Howell, Brian Strange, Dawn McGahen, Jeremy McKinley, and Cindy Marple. Pledge of Allegiance The Pledge of Allegiance was recited by all in attendance. Minutes Mayor Lance Waters made a motion to approve the Board of Works minutes from the December 10, 2024 meeting with a second from Board Member Tara Streb. The motion passed 2 ayes – 0 nays. Petitions No petitions or comments were given. Mayor EDAC Contract Mayor Lance Waters presented the 2025 EDAC Contract for review. Board Member Tara Streb made a motion to approve with a second from Mayor Lance Waters. The motion passed 2 ayes – 0 nays. Clerk Request to Pay AIM Clerk Treasurer Katie Ritchie requested authorization to pay invoice 115565 in the amount of $5,853.00 to AIM for the 2025 dues. Board Member Tara Streb made a motion to approve with a second from Mayor Lance Waters. The motion passed 2 ayes – 0 nays. Request to Pay Schenkel Construction Clerk Treasurer Katie Ritchie requested authorization to pay Pay App #6 to Schenkel Construction in the amount of $13,042.80. This is the final request for this bid package. Once approved by the Board OCRA will order the grant funds to pay the request. Mayor Lance Waters made a motion to approve with a second from Board Member Tara Streb. The motion passed 2 ayes – 0 nays. Custodial Solutions Contract Clerk Treasurer Katie Ritchie presented a three year cleaning contract from Custodial Solutions. This contract would be through the 2027 year. Ritchie told the Board that Custodial Solutions has cleaned City Hall for two years and they do a great job for the City. Mayor Lance Waters made a motion to approve with a second from Board Member Tara Streb. The motion passed 2 ayes – 0 nays. 2024 Encumbrances Clerk Treasurer Katie Ritchie requested authorization to forward the 2024 encumbrances in the amount of $2,947,013.36 into the 2025 budget. Board Member Tara Streb made a motion to approve with a second from Mayor Lance Waters. The motion passed 2 ayes – 0 nays. Engineering Awarding of 2024-2 CCMG Street Improvements Bid (Contracts A&B) Administrative Engineer Scott Derby recommended awarding Contract A to the lowest bid, Pulver Asphalt Paving, in the amount of $238,428.50. Board Member Tara Streb made a motion to approve with a second from Mayor Lance Waters. The motion passed 2 ayes – 0 nays. Administrative Engineer Scott Derby recommended award Contract B to Pavement Solutions in the amount of $467,405.75. Board Member Tara Streb made a motion to approve with a second from Mayor Lance Waters. The motion passed 2 ayes – 0 nays. Park Request to Pay Camtor for 2025 Fireworks Park Director Dawn McGahen requested authorization to pay Camtor LLC $12,000.00 for the July 4, 2025 firework celebration. McGahen told the Board that $6,000.00 will be paid in January and the remainder will be paid as time gets closer. Mayor Lance Waters made a motion to approve with a second from Board Member Tara Streb. The motion passed 2 ayes – 0 nays. Police Request to Pay Kiesler Police Supply Police Chief John Dixon requested authorization to pay Kiesler Police Supply $7,924.03 for tactical weapon lights, duty holsters, and handgun ammunition. This will be paid from the 2025 LOIT budget. Board Member Tara Streb made a motion to approve with a second from Mayor Lance Waters. The motion passed 2 ayes – 0 nays. Wastewater Sewer Adjustment- 2005 Winesap Way Valerie Ritchie resident of 2005 Winesap Way requested a sewer adjustment of $374.36 for water that did not go down a drain. WWTP Employee Trevor Hampshire verified that the water was used for establishing a new yard and recommended the adjustment be given. Board Member Tara Streb made a motion to approve with a second from Mayor Lance Waters. The motion passed 2 ayes – 0 nays. Sewer Adjustment- 714 S. State Street Brian Amburgey resident of 714 S. State Street requested a sewer adjustment of $160.44 for water that did not do down a drain. WWTP Employee Trevor Hampshire verified that the water was used for establishing a new yard and recommended the adjustment be given. Board Member Tara Streb made a motion to approve with a second from Mayor Lance Waters. The motion passed 2 ayes – 0 nays. The November 2024 Financial Report was presented for review. Water The November Revenue/Expense Report was presented for review. Motion to Adjourn Chairman Don Gura wished the audience Merry Christmas. Board Member Tara Streb made a motion to adjourn the meeting. Chairman Don Gura adjourned the meeting at 8:44 A.M. _____________________________________ Kathren R. Ritchie- Clerk Treasurer Minutes approved by me this 14th day of January, 2025. _______________________________________ Lance L. Waters-Mayor