Board of Public Works and Safety

BOARD OF PUBLIC WORKS AND SAFETY COUNCIL CHAMBERS JANUARY 14, 2025-8:30 A.M. Roll call was answered at 8:30 A.M. by: Mayor Lance Waters, Chairman Don Gura, and Board Member Tara Streb. Others present were: Katie Ritchie, Scott Derby, Sheryl Prentice- KPC, Scott Mosley, John Dixon, Patrick Howell, Dawn McGahen, Bob Combs, Kristen Johnson, and Cindy Marple. Pledge of Allegiance The Pledge of Allegiance was recited by all in attendance. Minutes Mayor Lance Waters made a motion to approve the Board of Works minutes from the December 23, 2024 meeting with a second from Board Member Tara Streb. The motion passed 2 ayes – 0 nays. Petitions No petitions or comments were given. Clerk Sick Time Donation- Amanda Baker Clerk Treasurer Katie Ritchie requested authorization to open sick time donations for Amanda Baker who will be on medical leave for a couple weeks. Amanda is using all her PTO time to cover her absence accept for two days. Katie Ritchie told the Board that someone has already agreed to donate the two days needed. Ritchie also told the Board that if more time is needed she will come back and request more. Board Member Tara Streb made a motion to approve with a second from Mayor Lance Waters. The motion passed 2 ayes – 0 nays. Utility Write Offs Utility Clerk Emily McKinley requested authorization to write off various old utility bills for those who have been deceased, moved and did not leave a forwarding address, or addresses that have changed ownership within 90 days. The write off request total was $4,770.14. Board Member Tara Streb made a motion to approve with a second from Mayor Lance Waters. The motion passed 2 ayes – 0 nays. Request to Pay E. Lee Construction- Add On Clerk Treasurer Katie Ritchie requested authorization to pay Pay App #6 to E. Lee Construction in the amount of $616,379.00. Once approved by the Board OCRA will order the grant funds to pay the request. Board Member Tara Streb made a motion to approve with a second from Mayor Lance Waters. The motion passed 2 ayes – 0 nays. Engineering Drake Road Phase 2 Design- Invoice #41 Administrative Engineer Scott Derby requested authorization to pay invoice #41 to A&Z in the amount of $3,911.18. This will be paid fully from the Cities local match. Board Member Tara Streb made a motion to approve with a second from Mayor Lance Waters. The motion passed 2 ayes – 0 nays. Drake Road Phase 1 Inspection- Invoice #23 Administrative Engineer Scott Derby requested authorization to pay invoice #23 to A&Z Engineering in the amount of $17,894.68 (Federal- $14,315.74 & Local- $3,578.94). Board Member Tara Streb made a motion to approve with a second from Mayor Lance Waters. The motion passed 2 ayes – 0 nays. Wastewater Mason Engineering- Bypass Valve Repair Superintendent Patrick Howell requested authorization to pay Mason Engineering $14,992.00 to repair a bypass valve for their primary tanks. Board Member Tara Streb made a motion to approve with a second from Mayor Lance Waters. The motion passed 2 ayes – 0 nays. Omni Site Invoice Superintendent Patrick Howell requested authorization to pay Omni Site $6,868.00 for their annual software monitoring of liftstations. Board Member Tara Streb made a motion to approve with a second from Mayor Lance Waters. The motion passed 2 ayes – 0 nays. Wage Adjustment- Corbit Greene Superintendent Patrick Howell requested authorization to give employee Corbit Greene a wage adjustment increase of $.90/hour as he has successfully completed his 90 probationary period. Board Member Tara Streb made a motion to approve with a second from Mayor Lance Waters. The motion passed 2 ayes – 0 nays. Sewer Adjustment- 703 E. Mitchell Street Nicole Lowe owner of 703 E. Mitchell Street requested a sewer adjustment of $481.32 for water that did not do down a drain. WWTP Employee Trevor Hampshire verified that the water was leaking and did not go down a drain. Board Member Tara Streb made a motion to approve with a second from Mayor Lance Waters. The motion passed 2 ayes – 0 nays. The December 2024 Financial Report was presented for review. CF Environmental Laboratory LLC Superintendent Patrick Howell requested authorization to pay CF Environmental $4,327.00 for monthly laboratory and industrial testing. Board Member Tara Streb made a motion to approve with a second from Mayor Lance Waters. The motion passed 2 ayes – 0 nays. Water The December Revenue/Expense Report was presented for review. Motion to Adjourn Board Member Tara Streb made a motion to adjourn the meeting with a second from Mayor Lance Waters. Chairman Don Gura adjourned the meeting at 8:40 A.M. _____________________________________ Kathren R. Ritchie- Clerk Treasurer Minutes approved by me this 28th day of January, 2025. _______________________________________ Lance L. Waters-Mayor