Kingfisher Public Works Authority Meeting

Kingfisher Public Works Authority Meeting - Apr 13 2026 Agenda Monday, April 13, 2026 5:30PM (Immediately Following the City Commissioners Regular Meeting) Kingfisher City Hall - 301 N. Main St. Kingfisher, OK 73750 Page 1. Meeting Opening A. Call to Order B. Roll Call 2. Consent Docket Consent Action A. Approval of Minutes Kingfisher Public Works Authority - Mar 09 2026 - Minutes - 2 Public.docx B. Approval of Claims KPWA Consent Docket for March 2026.pdf 5 C. Approval of Consent Docket Items 3. Scheduled Business A. Discussion and possible action on acceptance of FY2025 audit as presented by 12 CBEW, City of Kingfisher-2026.docx 2025 CBEW Peer Review Report.pdf Jim Thomas 4. Meeting Closing A. Adjournment The above Notice was posted Kingfisher City Hall 301 N. Main St. Kingfisher, OK on the 09th day of April at the hour of 1:30PM Brittney Hladik City Clerk Page 1 of 27 Kingfisher Public Works Authority - Mar 09 2026 Minutes Monday, March 9, 2026 at 6:09 PM Kingfisher City Hall - 301 N. Main St. Present at the meeting: Geoff Covalt, Tammy Sammons, Jeff Wittrock, Kyle Mecklenburg Not Present: Dawn Taylor 1. Meeting Opening A. Call to Order B. Roll Call 2. Consent Docket Consent Action Moved by: Jeff Wittrock ; seconded by: Tammy Sammons Aye: Tammy Sammons, Kyle Mecklenburg, Geoff Covalt, and Jeff Wittrock Motion Passed 4-0 A. Approval of Minutes KPWA Minutes for February 9th 2026 meeting.pdf B. Approval of Claims KPWA Consent Docket for February 2026.pdf C. Approval of Consent Docket Items 3. Scheduled Business A. Discussion and possible action on the Kingfisher New WWTP Barscreen Facilities and Main Lift Station Pump Replacement project , with an estimated total cost of $2,223,775.00 . Parkhill Contract Packet.pdf Travis Archer, Jim Thomas Motion to approve the Kingfisher New WWTP Barscreen Facilities and Main Lift Station Pump Replacement project at $265,775.00. Moved by: Kyle Mecklenburg; seconded by: Jeff Wittrock Aye: Tammy Sammons, Kyle Mecklenburg, Geoff Covalt, and Jeff Wittrock Motion Passed 4-0 Page 2 of 27  B. Discussion and possible action on the purchase of AMI electric meters and Water Mesh Pit Mount from Testco totaling $550,672.76 . TESCO AMI Quote Kingfisher 021526 (1).pdf Mark Gambill, Jim Thomas Motion to approve the purchase of AMI electric meters and Water Mesh Pit Mount from Testco totaling $550,672.76 . Moved by: Jeff Wittrock ; seconded by: Kyle Mecklenburg Aye: Tammy Sammons, Kyle Mecklenburg, Geoff Covalt, and Jeff Wittrock Motion Passed 4-0 C. Discussion and possible action regarding declaring the 2018 Dodge 2500 Pickup (VIN# 3C6UR5HJZJG354422) as surplus for the Water Department. Jim Thomas Motion to surplus 2018 Dodge 2500 Pickup (VIN# 3C6UR5HJZJG354422) for the Water Department. Moved by: Jeff Wittrock ; seconded by: Kyle Mecklenburg Aye: Tammy Sammons, Kyle Mecklenburg, Geoff Covalt, and Jeff Wittrock Motion Passed 4-0 D. Discussion and possible action regarding declaring the 2002Chevrolet Silverado 1500 (VIN# 1GCEC14T82Z243352) as surplus for the Power Plant Department. Jim Thomas Motion to surplus 2002Chevrolet Silverado 1500 (VIN# 1GCEC14T82Z243352) for the Power Plant Department. Moved by: Kyle Mecklenburg; seconded by: Jeff Wittrock Aye: Tammy Sammons, Kyle Mecklenburg, Geoff Covalt, and Jeff Wittrock Motion Passed 4-0 E. Discussion and possible action regarding declaring the 2012 Chevrolet 2500 HD (VIN# 1GC2KVCG1CZ241185) as surplus for the Water Department. Jim Thomas Motion to surplus 2012 Chevrolet 2500 HD (VIN# 1GC2KVCG1CZ241185) for the Water Department. Moved by: Jeff Wittrock ; seconded by: Tammy Sammons Aye: Tammy Sammons, Kyle Mecklenburg, Geoff Covalt, and Jeff Wittrock Motion Passed 4-0 F. Discussion and possible action to approve Budget Amendments. Budget Amendments KPWA 030926.pdf Motion to approve Budget Amendments Moved by: Jeff Wittrock ; seconded by: Tammy Sammons Aye: Tammy Sammons, Kyle Mecklenburg, Geoff Covalt, and Jeff Wittrock Motion Passed 4-0 Page 3 of 27 4. Meeting Closing A. Adjournment Moved by: Tammy Sammons; seconded by: Kyle Mecklenburg Aye: Tammy Sammons, Kyle Mecklenburg, Geoff Covalt, and Jeff Wittrock Motion Passed 4-0 Brittney Hladik, City Clerk Page 4 of 27 Page 5 of 27 Page 6 of 27 Page 7 of 27 Page 8 of 27 Page 9 of 27 Page 10 of 27 Page 11 of 27  CBEW Professional Group, LLP Certified Public Accountants P.O. Box 790 Cushing, OK 74023 918-225-4216 FAX 918-225-4315 Charles E. Crooks, Jr., CPA – Trisha J. Rieman, CPA – Gabrielle Conchola, CPA March 25, 2026 Honorable Mayor and City Council And those charged with Governance City of Kingfisher 301 N. Main Kingfisher, OK 73750 RE: Financial Audit for the Fiscal Year Ended June 30, 2026 Thank you for allowing CBEW Professional Group, LLP to perform auditing services for your City. This letter sets forth our understanding of the arrangements to conduct an audit of your financial statements and outlines the nature and scope of the services we will provide to you. Audit Scope and Objectives We will audit the financial statements of the governmental activities, the business-type activities, each major fund and the aggregate remaining fund information, which collectively comprise the basic financial statements of the City of Kingfisher (City) as of and for the fiscal year ended June 30, 2026. Accounting standards generally accepted in the United States provide for certain required supplementary information (RSI), such as management’s discussion and analysis (MD&A), to supplement the City’s basic financial statements. Such information, although not a part of the basic financial statements, is required by the Governmental Accounting Standards Board who considers it to be an essential part of financial reporting for placing the basic financial statements in an appropriate operational, economic, or historical context. As part of our engagement, we will apply certain limited procedures to the City’s RSI in accordance with auditing standards generally accepted in the United States of America. These limited procedures will consist of inquiries of management regarding the methods of preparing the information and comparing the information for consistency with management’s responses to our inquiries, the basic financial statements, and other knowledge we obtained during our audit of the basic financial statements. We will not express an opinion or provide any assurance on the information because the limited procedures do not provide us with sufficient evidence to express an opinion or provide any assurance. The following RSI is required by generally accepted accounting principles and will be subject to certain limited procedures, but will not be audited: 1. Management’s Discussion and Analysis. 2. Budgetary Comparison Schedules. 3. Pension Schedules. Members of American Institute and Oklahoma Society of CPA’s Serving Our Clients Since 1960 Page 12 of 27 City of Kingfisher March 25, 2026 Page 2 Audit Scope and Objectives (Continued) We have also been engaged to report on supplementary information other than RSI that accompanies the City’s financial statements. We will subject the following supplementary information to the auditing procedures applied in our audit of the financial statements and certain additional procedures, including comparing and reconciling such information directly to the underlying accounting and other records used to prepare the financial statements or to the financial statements themselves, and other additional procedures in accordance with auditing standards generally accepted in the United States of America and will provide an opinion on it in relation to the financial statements taken as a whole: 1. Schedule of Expenditures of Federal Awards, if applicable. 2. Combining Fund Financial Statements. The funds and Public Trusts encompassed in the audit scope of services will include all of those activities defined as a part of the City in accordance with the guidelines of the National Council on Government Accounting (NCGA) and the Governmental Accounting Standards Board (GASB). Therefore, in addition to the City, the audit will present the financial activities of the Kingfisher Public Works Authority, Kingfisher Recreation Authority, Kingfisher Special Projects Authority and Kingfisher Hospital Authority as blended component units. Separate audit reports will not be issued for these Authorities. The objectives of our audit are to obtain reasonable assurance about whether the financial statements as a whole are free from material misstatement, whether due to fraud or error, and issue an auditor’s report that includes our opinions about whether your financial statements are fairly presented, in all material respects, in conformity with GAAP, and report on the fairness of the supplementary information referred to in the second paragraph when considered in relation to the financial statements as a whole. Reasonable assurance is a high level of assurance but is not absolute assurance and therefore is not a guarantee that an audit conducted in accordance with GAAS and Government Auditing Standards will always detect a material misstatement when it exists. Misstatements, including omissions, can arise from fraud or error and are considered material if there is a substantial likelihood that, individually or in the aggregate, they would influence the judgment of a reasonable user made based on the financial statements. The objectives also include reporting on: • Internal control over financial reporting and compliance with provisions of laws, regulations, contracts, and award agreements, noncompliance with which could have a material effect on the financial statements in accordance with Government Auditing Standards. • Internal control over compliance related to major programs and an opinion (or disclaimer of opinion) on compliance with federal statutes, regulations, and the terms and conditions of federal awards that could have a direct and material effect on each major program in accordance with the Single Audit Act Amendments of 1996 and Title 2 U.S. Code of Federal Regulations (CFR) Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Guidance). City of Kingfisher Page 13 of 27 March 25, 2026 Page 3 Auditor’s Responsibilities for the Audit of the Financial Statements and Single Audit We will conduct our audit in accordance with GAAS; the standards for financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States; the Single Audit Act Amendments of 1996; and the provisions of the Uniform Guidance, and will include tests of accounting records, a determination of major program(s) in accordance with Uniform Guidance, and other procedures we consider necessary to enable us to express such opinions. As part of an audit in accordance with GAAS and Government Auditing Standards, we exercise professional judgment and maintain professional skepticism throughout the audit. We will evaluate the appropriateness of accounting policies used and the reasonableness of significant accounting estimates made by management. We will also evaluate the overall presentation of the financial statements, including the disclosures, and determine whether the financial statements represent the underlying transactions and events in a manner that achieves fair presentation. We will plan and perform the audit to obtain reasonable assurance about whether the financial statements are free of material misstatement, whether from (1) errors, (2) fraudulent financial reporting, (3) misappropriation of assets, or (4) violations of laws or governmental regulations that are attributable to the government or to acts by management or employees acting on behalf of the government. Because the determination of waste and abuse is subjective, Government Auditing Standards do not expect auditors to perform specific procedures to detect waste or abuse in financial audits nor do they expect auditors to provide reasonable assurance of detecting waste or abuse. Because of the inherent limitations of an audit, combined with the inherent limitations of internal control, and because we will not perform a detailed examination of all transactions, there is an unavoidable risk that some material misstatements or noncompliance may not be detected by us, even though the audit is properly planned and performed in accordance with GAAS and Government Auditing Standards. In addition, an audit is not designed to detect immaterial misstatements or violations of laws or governmental regulations that do not have a direct and material effect on the financial statements or on major programs. However, we will inform the appropriate level of management of any material errors, any fraudulent financial reporting, or misappropriation of assets that come to our attention. We will also inform the appropriate level of management of any violations of laws or governmental regulations that come to our attention, unless clearly inconsequential. We will include such matters in the reports required for a Single Audit. Our responsibility as auditors is limited to the period covered by our audit and does not extend to any later periods for which we are not engaged as auditors. We will also conclude, based on the audit evidence obtained, whether there are conditions or events, considered in the aggregate, that raise substantial doubt about the government’s ability to continue as a going concern for a reasonable period of time. Our procedures will include tests of documentary evidence supporting the transactions recorded in the accounts, tests of the physical existence of inventories, and direct confirmation of receivables and certain assets and liabilities by correspondence with selected individuals, funding sources, creditors, and financial institutions. We will also request written representations from your attorneys as part of the engagement. City of Kingfisher Page 14 of 27 March 25, 2026 Page 4 Auditor’s Responsibilities for the Audit of the Financial Statements and Single Audit (Continued) We have identified the following significant risk(s) of material misstatement as part of our audit planning: management override of controls and improper revenue recognition due to fraud. Our audit of financial statements does not relieve you of your responsibilities. Audit Procedures—Internal Control We will obtain an understanding of the government and its environment, including internal control relevant to the audit, sufficient to identify and assess the risks of material misstatement of the financial statements, whether due to error or fraud, and to design and perform audit procedures responsive to those risks and obtain evidence that is sufficient and appropriate to provide a basis for our opinion. The risk of not detecting a material misstatement resulting from fraud is higher than for one resulting from error, as fraud may involve collusion, forgery, intentional omissions, misrepresentation, or the override of internal control. Tests of controls may be performed to test the effectiveness of certain controls that we consider relevant to preventing and detecting errors and fraud that are material to the financial statements and to preventing and detecting misstatements resulting from illegal acts and other noncompliance matters that have a direct and material effect on the financial statements. Our tests, if performed, will be less in scope than would be necessary to render an opinion on internal control and, accordingly, no opinion will be expressed in our report on internal control issued pursuant to Government Auditing Standards. As required by the Uniform Guidance, we will perform tests of controls over compliance to evaluate the effectiveness of the design and operation of controls that we consider relevant to preventing or detecting material noncompliance with compliance requirements applicable to each major federal award program. However, our tests will be less in scope than would be necessary to render an opinion on those controls and, accordingly, no opinion will be expressed in our report on internal control issued pursuant to the Uniform Guidance. An audit is not designed to provide assurance on internal control or to identify significant deficiencies or material weaknesses. Accordingly, we will express no such opinion. However, during the audit, we will communicate to management and those charged with governance internal control related matters that are required to be communicated under AICPA professional standards, Government Auditing Standards, and the Uniform Guidance. Audit Procedures—Compliance As part of obtaining reasonable assurance about whether the financial statements are free of material misstatement, we will perform tests of the City’s compliance with provisions of applicable laws, regulations, contracts, and agreements, including grant agreements. However, the objective of those procedures will not be to provide an opinion on overall compliance and we will not express such an opinion in our report on compliance issued pursuant to Government Auditing Standards. City of Kingfisher Page 15 of 27 March 25, 2026 Page 5 Other Services We will also assist in preparing the financial statements, schedule of expenditures of federal awards, and related notes of the City in conformity with accounting principles generally accepted in the United States of America and the Uniform Guidance based on information provided by you. These nonaudit services do not constitute an audit under Government Auditing Standards and such services will not be conducted in accordance with Government Auditing Standards. We will perform the services in accordance with applicable professional standards. The other services are limited to the financial statements, schedule of expenditures of federal awards, and related notes services previously defined. We, in our sole professional judgment, reserve the right to refuse to perform any procedure or take any action that could be construed as assuming management responsibilities. You agree to assume all management responsibilities for the financial statements, schedule of expenditures of federal awards, and related notes, and any other nonaudit services we provide. You will be required to acknowledge in the management representation letter our assistance with preparation of the financial statements, the schedule of expenditures of federal awards, and related notes and that you have reviewed and approved the financial statements, the schedule of expenditures of federal awards, and related notes prior to their issuance and have accepted responsibility for them. Further, you agree to oversee the nonaudit services by designating an individual, preferably from senior management, with suitable skill, knowledge, or experience; evaluate the adequacy and results of those services; and accept responsibility for them. Upon completion of the audit we will file the Annual Survey of City and Town Finances (form SA&I 2643), described in Section 17-105.1 of the Oklahoma Statutes as prepared by your consultant. We will submit a copy of the audit to the Oklahoma State Auditor and Inspector (with the required $100 fee). Further, we will available to answer questions throughout the year. This regulatory filing is a nonaudit service and does not constitute an audit under Government Auditing Standards. We will perform these services in accordance with applicable professional standards. Responsibilities of Management for the Financial Statements and Single Audit Our audit will be conducted on the basis that you acknowledge and understand your responsibility for (1) designing, implementing, establishing, and maintaining effective internal controls relevant to the preparation and fair presentation of financial statements that are free from material misstatement, whether due to fraud or error, including internal controls over federal awards, and for evaluating and monitoring ongoing activities to help ensure that appropriate goals and objectives are met; (2) following laws and regulations; (3) ensuring that there is reasonable assurance that government programs are administered in compliance with compliance requirements; and (4) ensuring that management and financial information is reliable and properly reported. Management is also responsible for implementing systems designed to achieve compliance with applicable laws, regulations, contracts, and grant agreements. You are also responsible for the selection and application of accounting principles; for the preparation and fair presentation of the financial statements, schedule of expenditures of federal awards, and all accompanying information in conformity with accounting principles generally accepted in the United States of America; and for compliance with applicable laws and regulations (including federal statutes), rules, and the provisions of contracts and grant agreements (including award agreements). City of Kingfisher Page 16 of 27 March 25, 2026 Page 6 Responsibilities of Management for the Financial Statements and Single Audit (Continued) Your responsibilities also include identifying significant contractor relationships in which the contractor has responsibility for program compliance and for the accuracy and completeness of that information. You are also responsible for making drafts of financial statements, schedule of expenditures of federal awards, all financial records, and related information available to us and for the accuracy and completeness of that information (including information from outside of the general and subsidiary ledgers). We understand that your consultants, Crawford & Associates, P.C., will draft the financial statements, related notes, and supplemental information, including the schedule of expenditures of federal awards, if applicable, in accordance with the requirements of the Uniform Guidance, and assist in drafting the MD&A. Even though your consulting CPA firm prepares your financial statements and related notes in conformity with generally accepted accounting principles in the United States of America, the responsibility for the financial statements and related information remains with you. You are also responsible for providing us with (1) access to all information of which you are aware that is relevant to the preparation and fair presentation of the financial statements, such as records, documentation, identification of all related parties and all related-party relationships and transactions, and other matters; (2) access to personnel, accounts, books, records, supporting documentation, and other information as needed to perform an audit under the Uniform Guidance; (3) additional information that we may request for the purpose of the audit; and (4) unrestricted access to persons within the government from whom we determine it necessary to obtain audit evidence. At the conclusion of our audit, we will require certain written representations from you about the financial statements; schedule of expenditures of federal awards; federal award programs; compliance with laws, regulations, contracts, and grant agreements; and related matters. Your responsibilities include adjusting the financial statements to correct material misstatements and confirming to us in the management representation letter that the effects of any uncorrected misstatements aggregated by us during the current engagement and pertaining to the latest period presented are immaterial, both individually and in the aggregate, to the financial statements of each opinion unit taken as a whole. You are responsible for the design and implementation of programs and controls to prevent and detect fraud, and for informing us about all known or suspected fraud affecting the government involving (1) management, (2) employees who have significant roles in internal control, and (3) others where the fraud could have a material effect on the financial statements. Your responsibilities include informing us of your knowledge of any allegations of fraud or suspected fraud affecting the government received in communications from employees, former employees, grantors, regulators, or others. In addition, you are responsible for identifying and ensuring that the government complies with applicable laws, regulations, contracts, agreements, and grants. You are also responsible for taking timely and appropriate steps to remedy fraud and noncompliance with provisions of laws, regulations, contracts, and grant agreements that we report. City of Kingfisher Page 17 of 27 March 25, 2026 Page 7 Responsibilities of Management for the Financial Statements and Single Audit (Continued) Additionally, as required by the Uniform Guidance, it is management’s responsibility to evaluate and monitor noncompliance with federal statutes, regulations, and the terms and conditions of federal awards; take prompt action when instances of noncompliance are identified including noncompliance identified in audit findings; promptly follow up and take corrective action on reported audit findings; and prepare a summary schedule of prior audit findings and a separate corrective action plan. You are responsible for identifying all federal awards received and understanding and complying with the compliance requirements and for the preparation of the schedule of expenditures of federal awards (including notes and noncash assistance received, such as lost revenues, if applicable) in conformity with the Uniform Guidance. You agree to include our report on the schedule of expenditures of federal awards in any document that contains, and indicates that we have reported on, the schedule of expenditures of federal awards. You also agree to [include the audited financial statements with any presentation of the schedule of expenditures of federal awards that includes our report thereon OR make the audited financial statements readily available to intended users of the schedule of expenditures of federal awards no later than the date the schedule of expenditures of federal awards is issued with our report thereon]. Your responsibilities include acknowledging to us in the written representation letter that (1) you are responsible for presentation of the schedule of expenditures of federal awards in accordance with the Uniform Guidance; (2) you believe the schedule of expenditures of federal awards, including its form and content, is stated fairly in accordance with the Uniform Guidance; (3) the methods of measurement or presentation have not changed from those used in the prior period (or, if they have changed, the reasons for such changes); and (4) you have disclosed to us any significant assumptions or interpretations underlying the measurement or presentation of the schedule of expenditures of federal awards. You are also responsible for the preparation of the other supplementary information, which we have been engaged to report on, in conformity with U.S. generally accepted accounting principles (GAAP). You agree to include our report on the supplementary information in any document that contains, and indicates that we have reported on, the supplementary information. You also agree to [include the audited financial statements with any presentation of the supplementary information that includes our report thereon OR make the audited financial statements readily available to users of the supplementary information no later than the date the supplementary information is issued with our report thereon]. Your responsibilities include acknowledging to us in the written representation letter that (1) you are responsible for presentation of the supplementary information in accordance with GAAP; (2) you believe the supplementary information, including its form and content, is fairly presented in accordance with GAAP; (3) the methods of measurement or presentation have not changed from those used in the prior period (or, if they have changed, the reasons for such changes); and (4) you have disclosed to us any significant assumptions or interpretations underlying the measurement or presentation of the supplementary information City of Kingfisher Page 18 of 27 March 25, 2026 Page 8 Responsibilities of Management for the Financial Statements and Single Audit (Continued) Management is responsible for establishing and maintaining a process for tracking the status of audit findings and recommendations. Management is also responsible for identifying and providing report copies of previous financial audits, attestation engagements, performance audits, or other studies related to the objectives discussed in the Audit Scope and Objectives section of this letter. This responsibility includes relaying to us corrective actions taken to address significant findings and recommendations resulting from those audits, attestation engagements, performance audits, or studies. You are also responsible for providing management’s views on our current findings, conclusions, and recommendations, as well as your planned corrective actions for the report, and for the timing and format for providing that information. Engagement Administration, Fees, and Other We will schedule the engagement based in part on deadlines, working conditions, and the availability of your key personnel. We understand that your consultant will prepare all cash, accounts receivable, or other confirmations we request and will locate any documents selected by us for testing. We will plan the engagement based on the assumption that your personnel will cooperate and provide assistance by performing tasks such as preparing requested schedules and retrieving supporting documents. If, for whatever reason, your personnel are unavailable to provide the necessary assistance in a timely manner, it may substantially increase the work we have to do to complete the engagement within the established deadlines, resulting in an increase in fees over our original fee estimate. At the conclusion of the engagement, we will complete the appropriate sections of the Data Collection Form that summarizes our audit findings. It is management’s responsibility to electronically submit the reporting package (including financial statements, schedule of expenditures of federal awards, summary schedule of prior audit findings, auditor’s reports, and corrective action plan) along with the Data Collection Form to the federal audit clearinghouse. We will coordinate with you the electronic submission and certification. The Data Collection Form and the reporting package must be submitted within the earlier of 30 calendar days after receipt of the auditor’s reports or nine months after the end of the audit period. We will provide copies of our reports to the City; however, management is responsible for distribution of the reports and the financial statements. Unless restricted by law or regulation, or containing privileged and confidential information, copies of our reports are to be made available for public inspection. City of Kingfisher Page 19 of 27 March 25, 2026 Page 9 Engagement Administration, Fees, and Other (Continued) The audit documentation for this engagement is the property of CBEW Professional Group, LLP and constitutes confidential information. However, subject to applicable laws and regulations, audit documentation and appropriate individuals will be made available upon request and in a timely manner to Oklahoma State Auditor and Inspector (with the required $100 fee), a federal agency providing direct or indirect funding, or the U.S. Government Accountability Office for purposes of a quality review of the audit, to resolve audit findings, or to carry out oversight responsibilities. We will notify you of any such request. If requested, access to such audit documentation will be provided under the supervision of CBEW Professional Group, LLP personnel. Furthermore, upon request, we may provide copies of selected audit documentation to the aforementioned parties. These parties may intend, or decide, to distribute the copies or information contained therein to others, including other governmental agencies. The audit documentation for this engagement will be retained for a minimum of five years after the report release date or for any additional period requested by the Oklahoma State Auditor and Inspector. If we are aware that a federal awarding agency, pass-through entity, or auditee is contesting an audit finding, we will contact the party(ies) contesting the audit finding for guidance prior to destroying the audit documentation. We will perform these services as expeditiously as possible in order to meet the time requirements of the engagement. Chuck Crooks is the engagement partner and is responsible for supervising the engagement and signing the reports or authorizing another individual to sign them. We expect to begin our fieldwork as soon as practical following Crawford & Associates completion of their work. It is understood that Crawford & Associates, P.C. will prepare necessary end of year adjusting entries, convert the accounting records from a modified cash basis to GAAP, as applicable, prepare working trial balances, and provide back-up documentation to us as auditors. Additionally, your consultants and your accounting personnel would be available to answer questions and to provide assistance in locating records and any documents selected by us for testing, and to prepare schedules and analyses as may be necessary. A list of such schedules will be furnished to you shortly before or after we begin the engagement. Every effort will be taken to keep that fee to a minimum consistent with the requirements of the engagement. Our fee for these services will be at our standard hourly rates plus out-of-pocket costs (such as report reproduction, word processing, postage, travel, copies, telephone, etc.) except that we agree that our gross fee, including expenses, will be addressed in Exhibit 1. Our standard hourly rates vary according to the degree of responsibility involved and the experience level of the personnel assigned to your audit. Our invoices for these fees will be rendered at the conclusion of the audit. The above fee is based on anticipated cooperation from your personnel and the assumption that unexpected circumstances will not be encountered during the engagement. If significant additional time is necessary, we will keep you informed of any problems we encounter and our fees will be adjusted accordingly. This engagement does not include any services not specifically stated in this letter. You may request that we perform additional services not contemplated by this engagement letter. If this occurs, we will communicate with you the scope of the additional services and the estimated fees. City of Kingfisher Page 20 of 27 March 25, 2026 Page 10 Engagement Administration, Fees, and Other (Continued) We also may issue a separate engagement letter covering the additional services. In the absence of any other written communication from us documenting such additional services, our services will continue to be governed by the terms of this engagement letter. Additional services of a significant nature, which you may request, will be billed separately. Reporting We will issue written reports upon completion of our Single Audit. Our reports will be addressed to the Honorable Board of City Commissioners of the City of Kingfisher. Circumstances may arise in which our report may differ from its expected form and content based on the results of our audit. Depending on the nature of these circumstances, it may be necessary for us to modify our opinions, add a separate section, or add an emphasis-of-matter or other-matter paragraph to our auditor’s report, or if necessary, withdraw from this engagement. If our opinions are other than unmodified, we will discuss the reasons with you in advance. If, for any reason, we are unable to complete the audit or are unable to form or have not formed opinions, we may decline to express opinions or issue reports, or we may withdraw from this engagement. The Government Auditing Standards report on internal control over financial reporting and on compliance and other matters will state that (1) the purpose of the report is solely to describe the scope of testing of internal control and compliance and the results of that testing, and not to provide an opinion on the effectiveness of the entity’s internal control or on compliance, and (2) the report is an integral part of an audit performed in accordance with Government Auditing Standards in considering the entity’s internal control and compliance. The Uniform Guidance report on internal control over compliance will state that the purpose of the report on internal control over compliance is solely to describe the scope of testing of internal control over compliance and the results of that testing based on the requirements of the Uniform Guidance. Both reports will state that the report is not suitable for any other purpose. Our Privacy Policy—Your Privacy is Important to Us Preserving your trust is a core value of our practice and the accounting profession. CBEW Professional Group, LLP recognizes that you expect us to protect the information you provide to us and to use it responsibly. We highly value your trust and confidence in us, and we want to assure you that any personal information obtained during our audit is kept confidential and secure. We are strongly committed to fulfilling the trust that is the foundation of your expectations. We follow standard industry practices to actively protect the confidentiality, security, and integrity of your information. We retain records relating to professional services that we provide so that we are better able to assist you with your professional needs and, in some cases, to comply with professional guidelines. We also maintain physical, electronic, and procedural safeguards that comply with our professional standards. In so doing, we restrict access to your personal information to those employees who need to know that information to provide services to you. Additionally, our employees are bound by strict internal confidentiality policies. City of Kingfisher Page 21 of 27 March 25, 2026 Page 11 The audit documentation (working papers) for this engagement is the property of CBEW Professional Group, LLP and constitutes confidential information. However, pursuant to authority given by law or regulation, we may be requested to make certain documentation available to a Federal or State agency providing direct or indirect funding or its designee or to the U.S. Government Accountability Office for purpose of a quality review of the audit, to resolve audit findings, or to carry out oversight responsibilities. We will notify you of any such request. If requested, access to such documentation will be provided under the supervision of our personnel. Furthermore, upon request, we may provide photocopies of selected documentation to the aforementioned parties. These parties may intend, or decide, to distribute the copies or information contained therein to others, including other governmental agencies. The audit documentation for this engagement will be retained for a minimum of five years after the report release date or for any additional period requested by a Cognizant Agency, Oversight Agency for Audit, or Pass-through Entity. If we are aware that a federal awarding agency or auditee is contesting an audit finding, we will contact the party(ies) contesting the audit finding for guidance prior to destroying any audit documentation. In the event we are requested or authorized by you or are required by government regulation, subpoena, or other legal process to produce our documents or our personnel as witnesses with respect to our engagement, you will, so long as we are not part to the proceeding in which the information is sought, reimburse us for our professional time and expenses, as well as the fees and expenses of our counsel, incurred in responding to such requests. Other Our firm, as well as other accounting firms, participates in the AICPA’s peer review program covering our audit and accounting practice. This is also a requirement of Government Auditing Standards. Under this program, our system of quality control is subjected to a peer review by a team of certified public accountants approved by the state administering entity. As part of this peer review, the team will review a sample of our work. It is possible that the work performed for you may be selected for their review. If it is, the peer review team is bound by professional standards to keep all information confidential. Government Auditing Standards (Yellow Book) require that we provide you with a copy of our most recent external peer review report. Our 2025 peer review report accompanies this letter. We are confident that CBEW Professional Group, LLP can continue to meet your current and ongoing needs. If you have any questions, please contact us at 918-225-4216. We appreciate the opportunity to be of service to you and believe this letter accurately summarizes the significant terms of our engagement. City of Kingfisher Page 22 of 27 March 25, 2026 Page 12 If you agree with the terms of our engagement as described in this letter, please sign the enclosed copy and return it to us. Very truly yours, CBEW PROFESSIONAL GROUP, LLP Certified Public Accountants Chuck E. Crooks Chuck E. Crooks, CPA Partner and Audit Department Coordinator ACKNOWLEDGMENT: The foregoing letter fully describes the services required and is accepted by us. CITY OF KINGFISHER Signature: _______________________________________ Title: _______________________________________ Date: ________________________ EXHIBIT 1 Page 23 of 27  AUDIT FEES Our estimate of fees as calculated below represents the maximum amount of fees to be charged annually based on the scope of services set forth in the engagement letter, which is made a part of the audit fee consideration and this cost information. Our fees are based on hourly rates by personnel as follows: Partners (CPA’s) $225.00 per hour Staff Accountants (CPA’s and Degreed Accountants) $ 100.00 to 175.00 per hour Clerical Staff (Non-Degreed) $ 65.00 to 85.00 per hour We will provide management support throughout the year on financial matters and other consulting services as needed at the above rates. Because of the expertise needed to assist management on financial matters during the year it is anticipated that partner level assistance would normally be necessary, however, additional services, when requested, would be performed by the competent individuals with a rate most beneficial to the City in the circumstances. 1. Conduct annual audits of the financial statements of the City of Kingfisher and its component units in conformity with AICPA Standards, Governmental Auditing Standards, and continuing requirements of GASB standards. The fee also includes preparation of the Management letter and SA&I Form 2643. 100 hours estimated @ $167.00 average rate $ 16,700.00 2. Travel and out-of-pocket expenses. 300.00 3. SA&I Filing Fee. 100.00 Total Maximum Fees including expenses if a Single Audit is not required $ 17,100.00 This proposal continues our original five-year engagement commitment dated August 26, 2011 subject to your annual approval based on the scope of services currently requested reflecting annual increases of $500.00. The above fee has increased by $500 from the amount shown in our 2025 engagement letter. If a Single Audit is required our fees will increase for the additional requirements of the Uniform Guidance. 20 hours estimated @ $125.00 average rate $ 2,500.00 EXHIBIT 2 Page 24 of 27  COPY OF PEER REVIEW REPORT Our firm is a member of the American Institute of Certified Public Accountants (AICPA), the national professional organization of CPA’s and the Division for CPA Firms of the AICPA which is a voluntary self-regulatory organization established to foster quality performance. Member firms must complete “Peer Reviews” of their accounting and auditing practices every three in order to retain membership in the AICPA. Peer reviews are also a requirement of Government Auditing Standards. Our firm has successfully completed thirteen independent peer reviews of its accounting and auditing practice over the past 40 years. The reviews concluded that our firm complies with the stringent quality control standards set by the AICPA. Our last seven peer reviews resulted in no letter of comments or deficiencies which ranks our firm in the top 10% of reviewed firms nationally. A copy of our latest peer review report is attached which covers the year ended December 31, 2024. Page 25 of 27  Report on the Firm’s System of Quality Control July 1, 2025 To the Partners of CBEW Professional Group, LLP and the Peer Review Committee of the Oklahoma Society of CPAs We have reviewed the system of quality control for the accounting and auditing practice of CBEW Professional Group, LLP (the firm) in effect for the year ended December 31, 2024. Our peer review was conducted in accordance with the Standards for Performing and Reporting on Peer Reviews established by the Peer Review Board of the American Institute of Certified Public Accountants (Standards). A summary of the nature, objectives, scope, limitations of, and the procedures performed in a system review as described in the Standards may be found at www.aicpa.org/prsummary. The summary also includes an explanation of how engagements identified as not performed or reported on in conformity with applicable professional standards, if any, are evaluated by a peer reviewer to determine a peer review rating. Firm’s Responsibility The firm is responsible for designing and complying with a system of quality control to provide the firm with reasonable assurance of performing and reporting in conformity with the requirements of applicable professional standards in all material respects. The firm is also responsible for evaluating actions to promptly remediate engagements deemed as not performed or reported on in conformity with the requirements of the applicable professional standards, when appropriate, and for remediating weaknesses in its system of quality control, if any. Peer Reviewer’s Responsibility Our responsibility is to express an opinion on the design of and compliance with the firm’s system of quality control based on our review. Page 26 of 27 Required Selections and Considerations Engagements selected for review included engagements performed under Government auditing Standards, including a compliance audit under the Single Audit Act. As a part of our peer review, we considered reviews by regulatory entities as communicated by the firm, if applicable, in determining the nature and extent of our procedures. Opinion In our opinion the system of quality control for the accounting and auditing practice of CBEW Professional Group, LLP in effect for the year ended December 31, 2024, has been suitably designed and complied with to provide the firm with reasonable assurance of performing and reporting in conformity with applicable professional standards in all material respects. Firms can receive a rating of pass, pass with deficiency(ies), or fail. CBEW Professional Group, LLP has received a peer review rating of pass. Centennial, Colorado 2 Page 27 of 27