BOARD OF MAYOR AND ALDERMEN BUSINESS MEETING

a101111ftimh, KNGSPORT TEEE BOARD OF MAYOR AND ALDERMEN BUSINESS MEETING MINUTES Tuesday, June 03, 2025 at 7: 00 PM City Hall, 415 Broad Street, Montgomery- Watterson Boardroom Board of Mayor and Aldermen Mayor Paul W. Montgomery, Presiding Vice Mayor Darrell Duncan Alderman Morris Baker Alderman Gary Mayes Alderman Colette George Alderman James Phillips City Administration Chris McCartt, City Manager Travis Bishop, City Recorder Bart Rowlett, City Attorney Angie Marshall, City Clerk/ Deputy City Recorder I. CALL TO ORDER 7: 00 pm by Mayor Montgomery. II. PLEDGE OF ALLEGIANCE TO THE FLAG III. INVOCATION led by Pastor Rick Meade, Lynn Garden Baptist Church IV. ROLL CALL by City Recorder Travis Bishop. Absent: Alderman Betsy Cooper. V. RECOGNITIONS AND PRESENTATIONS VI. COMMENT Mayor Montgomery invited citizens in attendance to speak. There being no one coming forward, the mayor closed the public comment section. VII. APPOINTMENTS None. VIII. APPROVAL OF MINUTES Motion made by Alderman Mayes, Seconded by Alderman Phillips. Passed: All present voting " aye.” 1. May 19, 2025 - Work Session 2. May 20, 2025 - Business Meeting Page 1 of 7  BOARD OF MAYOR AND ALDERMEN BUSINESS MEETING MINUTES Tuesday, June 3, 2025 at 7: 00 PM Kingsport City Hail, 415 Broad Street, Boardroom IX. BUSINESS MATTERS REQUIRING FIRST READING AND/ OR PUBLIC HEARINGS 1. Conduct a Public Hearing and Consideration of an Ordinance to Adopt the FY 2025- 2026 Budget ( AF- 155- 2025) ( Chris McCartt) PUBLIC HEARING: Mr. Jay Schleg, 1009 Tiptop Avenue, thanked the BMA and the city manager for the information provided on the budget, but expressed concern about the tax increase and how it will affect citizens. Alderman Baker provided comments on why he would be voting against the budget. Alderman George stated responsibility of the cuts should not rest solely on the city manager but with the board as well. Vice Mayor Duncan noted the tax increase is not an easy decision and broke down where the monies from the increase will go. Alderman Phillips commented the revenue loss over the past three years has put the city in the position to need the increase. Alderman Mayes agreed on the significant losses but pointed out what the presented budget will be able to do with the increase. The mayor agreed with Alderman George, noting the board should look for cuts that can be made on committees that can streamline the budget. Motion made by Vice Mayor Duncan, Seconded by Alderman Mayes. AN ORDINANCE OF THE CITY OF KINGSPORT, TENNESSEE ADOPTING A FINAL BUDGET AND APPROPRIATING FUNDS FOR THE FISCAL YEAR BEGINNING JULY 1, 2025 AND ENDING JUNE 30, 2026, AND TO FIX THE EFFECTIVE DATE OF THIS ORDINANCE Passed: All present voting " aye" except Alderman Baker voting " nay." 2. Conduct a Public Hearing and Consideration of an Ordinance to Adopt the FY 2025- 2026 Water Budget ( AF- 156- 2025) ( Chris McCartt) Motion made by Alderman Phillips, Seconded by Vice Mayor Duncan. AN ORDINANCE OF THE CITY OF KINGSPORT, TENNESSEE, ADOPTING A FINAL WATER BUDGET AND APPROPRIATING FUNDS FOR THE FISCAL YEAR BEGINNING JULY 1, 2025 AND ENDING JUNE 30, 2026, AND TO FIX THE EFFECTIVE DATE OF THIS ORDINANCE Passed: All present voting " aye." 3. Conduct a Public Hearing and Consideration of an Ordinance to Adopt the FY 2025- 2026 Sewer Budget ( AF- 157- 2025) ( Chris McCartt) Page 2 of 7  BOARD OF MAYOR AND ALDERMEN BUSINESS MEETING MINUTES Tuesday, June 3, 2025 at 7: 00 PM Kingsport City Hall, 415 Broad Street, Boardroom Motion made by Vice Mayor Duncan, Seconded by Alderman Mayes. AN ORDINANCE OF THE CITY OF KINGSPORT, TENNESSEE, ADOPTING A FINAL SEWER BUDGET AND APPROPRIATING FUNDS FOR THE FISCAL YEAR BEGINNING JULY 1, 2025 AND ENDING JUNE 30, 2026, AND TO FIX THE EFFECTIVE DATE OF THIS ORDINANCE Passed: All present voting " aye." 4. Consideration of an Ordinance to Adopt the FY 2025- 2026 Metropolitan Planning Project Grant Fund Budget ( AF- 158- 2025) ( Chris McCartt) Motion made by Vice Mayor Duncan, Seconded by Alderman Mayes. AN ORDINANCE TO APPROPRIATE METROPOLITAN TRANSPORTATION PLANNING GRANT PROJECT FUNDS; AND TO FIX THE EFFECTIVE DATE OF THIS ORDINANCE Passed: All present voting " aye." 5. Consideration of an Ordinance to Adopt the FY 2025- 2026 Community Development Block Grant Fund Budget ( AF- 159- 2025) ( Chris McCartt) Motion made by Alderman Baker, Seconded by Alderman Phillips. AN ORDINANCE TO APPROPRIATE U. S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT COMMUNITY DEVELOPMENT BLOCK GRANT FUNDS FOR THE FISCAL YEAR ENDING JUNE 30, 2026; AND, TO FIX THE EFFECTIVE DATE OF THIS ORDINANCE Passed: All present voting " aye." 6. Consideration of an Ordinance to Adopt the FY 2025- 2026 School Public Law 93- 380 Grant Project Fund Budget ( AF- 160- 2025) ( Chris McCartt) Motion made by Alderman Phillips, Seconded by Alderman Baker. AN ORDINANCE TO ESTABLISH PL93- 380 GRANT PROJECT FUND FOR THE PL93- 380 GRANT, TO APPROPRIATE SUCH FUNDS AND TO FIX THE EFFECTIVE DATE OF THIS ORDINANCE Passed: All present voting " aye." 7. Consideration of an Ordinance to Adopt the FY 2025- 2026 Schools Special Projects Grant Fund Budget ( AF- 161- 2025) ( Chris McCartt) Page 3 of 7  BOARD OF MAYOR AND ALDERMEN BUSINESS MEETING MINUTES Tuesday, June 3, 2025 at 7: 00 PM Kingsport City Hall, 415 Broad Street, Boardroom Motion made by Vice Mayor Duncan, Seconded by Alderman Phillips. AN ORDINANCE TO ESTABLISH SPECIAL SCHOOL GRANT PROJECT FUND 145 FOR SPECIAL SCHOOL PROJECTS GRANT, TO APPROPRIATE SUCH FUNDS AND TO FIX THE EFFECTIVE DATE OF THIS ORDINANCE Passed: All present voting " aye." 8. Consideration of a Budget Adjustment Ordinance in FY2025 ( AF- 122- 2025) ( Chris McCartt) Motion made by Alderman George, Seconded by Alderman Baker. AN ORDINANCE TO AMEND VARIOUS FUND BUDGETS FOR THE YEAR ENDING JUNE 30, 2025; AND, TO FIX THE EFFECTIVE DATE OF THIS ORDINANCE Passed: All present voting " aye." X. BUSINESS MATTERS REQUIRING FINAL ADOPTION 1. Consideration of an Ordinance to Amend the FY 2025 General Purpose School Fund and General Projects Fund Budgets ( AF- 129- 2025) ( David Frye) Motion made by Vice Mayor Duncan, Seconded by Alderman Baker. ORDINANCE NO. 7203 AN ORDINANCE TO AMEND THE GENERAL PURPOSE SCHOOL FUND BUDGET AND THE GENERAL PROJECTS FUND BUDGET FOR THE FISCAL YEAR ENDING JUNE 30, 2025; AND TO FIX THE EFFECTIVE DATE OF THIS ORDINANCE Passed on second reading with a roll call vote: Alderman Baker, Vice Mayor Duncan, Alderman George, Alderman Mayes, Alderman Phillips, Mayor Montgomery 2. Consideration of an Ordinance to Amend the FY 2025 School Nutrition Services Fund Budget ( AF- 130- 2025) ( David Frye) Motion made by Alderman Mayes, Seconded by Alderman Baker. ORDINANCE NO. 7204 AN ORDINANCE TO AMEND THE SCHOOL NUTRITION SERVICES FUND BUDGET FOR THE FISCAL YEAR ENDING JUNE 30, 2025; AND TO FIX THE EFFECTIVE DATE OF THIS ORDINANCE Passed on second reading with a roll call vote: Alderman Baker, Vice Mayor Duncan, Alderman George, Alderman Mayes, Alderman Phillips, Mayor Montgomery 3. Consideration of an Ordinance to Amend the FY 2025 School Federal Projects Fund Budget( AF- 131- 2025) ( David Frye) Page 4 of 7  BOARD OF MAYOR AND ALDERMEN BUSINESS MEETING MINUTES Tuesday, June 3, 2025 at 7: 00 PM Kingsport City Hall, 415 Broad Street, Boardroom Motion made by Alderman Baker, Seconded by Alderman Phillips. ORDINANCE NO. 7205 AN ORDINANCE TO AMEND THE FY 2025 SCHOOL FEDERAL GRANT PROJECTS FUND BUDGET; AND, TO FIX THE EFFECTIVE DATE OF THIS ORDINANCE Passed on second reading with a roll call vote: Alderman Baker, Vice Mayor Duncan, Alderman George, Alderman Mayes, Alderman Phillips, Mayor Montgomery 4. Consideration of an Ordinance to Amend the FY 2025 School Special Projects Fund Budget ( AF- 132- 2025) ( David Frye) Motion made by Vice Mayor Duncan, Seconded by Alderman Mayes. ORDINANCE NO. 7206 AN ORDINANCE TO AMEND THE FY 2025 SCHOOL SPECIAL PROJECTS FUND BUDGET; AND, TO FIX THE EFFECTIVE DATE OF THIS ORDINANCE Passed on second reading with a roll call vote: Alderman Baker, Vice Mayor Duncan, Alderman George, Alderman Mayes, Alderman Phillips, Mayor Montgomery XI. OTHER BUSINESS 1. Consideration of a Resolution Authorizing the City Manager to Purchase Playground Equipment from Playworld for Washington Elementary School Utilizing the Sourcewell Cooperative Purchasing Contract 010521- LTS- 8 ( AF- 104- 2025) ( David Frye) Motion made by Alderman Phillips, Seconded by Vice Mayor Duncan. RESOLUTION NO. 2025- 250 A RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE A PURCHASE ORDER TO PLAYWORLD PREFERRED FOR THE WASHINGTON ELEMENTARY SCHOOL PLAYGROUND THROUGH SOURCEWELL COOPERATIVE PURCHASING AGREEMENT NO. 010521- LTS- 8 Passed: All present voting " aye." 2. Consideration of a Resolution Authorizing the Mayor to Execute a Contract to Engage the Firm of Brown, Edwards, and Company, LLP to Audit the Financial Statements of the City of Kingsport for the Fiscal Year Ending June 30, 2025 with Expected Annual Renewals for Fiscal Years 2026 and 2027 ( AF- 154- 2025) ( Travis Bishop) Page 5 of 7  BOARD OF MAYOR AND ALDERMEN BUSINESS MEETING MINUTES Tuesday, June 3, 2025 at 7: 00 PM Kingsport City Hall, 415 Broad Street, Boardroom Motion made by Alderman George, Seconded by Alderman Mayes. RESOLUTION NO. 2025- 251 A RESOLUTION APPROVING AN AGREEMENT WITH BROWN, EDWARDS, AND COMPANY, LLP FOR AUDIT SERVICES FOR FISCAL YEAR ENDING JUNE 30, 2025, AND AUTHORIZING THE MAYOR TO EXECUTE THE AGREEMENT AND ALL OTHER DOCUMENTS NECESSARY AND PROPER TO EFFECTUATE THE PURPOSE OF THE AGREEMENT Passed: All present voting " aye." 3. Consideration of a Resolution to Amend Agreement with Barge Design Solutions for a South Fork Holston Water Quality Assessment ( AF- 142- 2025) ( Ryan McReynolds) Motion made by Alderman George, Seconded by Alderman Mayes. RESOLUTION NO. 2025- 252 A RESOLUTION APPROVING AN AMENDMENT TO THE ENGINEERING AGREEMENT WITH BARGE DESIGN SOLUTIONS FOR WATER QUALITY ASSESSMENT OF THE SOUTH FORK OF THE HOLSTON RIVER AND AUTHORIZING THE MAYOR TO EXECUTE THE AGREEMENT Passed: All present voting " aye." 4. Consideration of a Resolution Authorizing a Change Order for Exterior Facade Renovations for Allandale Mansion ( AF- 149- 2025) ( Michael T. Borders) Motion made by Alderman George, Seconded by Vice Mayor Duncan. RESOLUTION NO. 2025- 253 A RESOLUTION APPROVING CHANGE ORDER NUMBER 1 TO THE CONTRACT WITH COMSA CONSTRUCTION FOR THE EXTERIOR FACADE RENOVATIONS FOR ALLANDALE MANSION AND AUTHORIZING THE MAYOR TO EXECUTE ALL DOCUMENTS NECESSARY AND PROPER TO EFFECTUATE THE CHANGE ORDER Passed: All present voting " aye." 5. Consideration of a Resolution to Approve a Temporary Right-of-Way Easement with Kingsport Power Company ( AF- 151- 2025) ( Michael Thompson) Motion made by Vice Mayor Duncan, Seconded by Alderman Baker. RESOLUTION NO. 2025- 254 A RESOLUTION AUTHORIZING THE MAYOR TO EXECUTE A TEMPORARY RIGHT- OF- WAY EASEMENT WITH KINGSPORT POWER COMPANY Passed: All present voting " aye." Page 6 of 7  BOARD OF MAYOR AND ALDERMEN BUSINESS MEETING MINUTES Tuesday, June 3, 2025 at 7: 00 PM Kingsport City Hall, 415 Broad Street, Boardroom XII. CONSENT AGENDA None. XIII. COMMUNICATIONS 1. City Manager Mr. McCartt remarked he appreciated all the time spent on one of the most challenging budgets to date and thanked all of city staff for making the necessary adjustments along the way. He also expressed appreciation for the board' s support and confidence as well as staying true to the rate plan. 2. Mayor and Board Members Alderman Mayes commented on an article in the paper regarding the IMAX theatre and asked the city manager to provide information. Mr. McCartt stated they expect to break ground in the next 60 days and noted outparcel development will also be ramping up. Alderman George commented Monday is public safety day at the Farmers Market from 10am to 2pm and encouraged citizens to attend. She also mentioned upcoming ribbon cuttings. She thanked staff for their time on the budget and stated she' s glad to be moving forward. Alderman Baker thanked the Fire Chief for the professionalism and hard work responding to a fire at his workplace yesterday. He also thanked Chief Phipps for their assistance as well. Alderman Phillips stated Carriage House is celebrating 50 years in business on Thursday. Also, Southern Craft is opening on Main Street in response to the city' s investment there. He stated there is a ribbon cutting tomorrow on his townhomes and offered thanks for everyone' s hard work on the budget. Vice Mayor Duncan stated he appreciated all the hard work going into the budget as well. He commented on many exciting projects across the city and renovations happening downtown. Mayor Montgomery thanked the City Manager for his efforts on the budget, noting it wasn' t taken lightly and there is still work to be done. XIV. ADJOURN Seeing no other busi. a.. sTf. consideration, Mayor Montgomery adjourned the meeting at 8: 51 p. m. GSFORT4. Tr A; 1#7** Chi ANGELA A- = y, ' .; r; PAUL W. MONTGOMER Deputy City R- . ar' d' r:!:. Mayor EL Page 7 of 7