Board of Library Trustees

Board of Trustees Laconia Public Library Minutes of Meeting Volpe Room December 12, 2019 CALL TO ORDER: Laconia Public Library Board of Trustees held their regular monthly meeting in the Volpe Room. Chairman John Moriarty called the meeting to order at 5:30 pm. Present: James Anderson; Aaron Bassett; Marie Bradley; John Perley; Liz Rosenfeld; alternates Bill Bastraw; Bruce Kneuer; and Director Randy Brough. Not present: Kimberly Danosi. Chairman seated alternate Kneuer. REPORTS: Secretary’s Report: Anderson move to accept the Minutes of the non-public meeting of October 17, 2019 as amended. The motion, seconded by Bassett, passed unanimously. Anderson moved to accept the Minutes of the regular meeting of November 21, 2019. The motion, seconded by Bradley, passed unanimously. Treasurer’s Report: Financial Statements for November were reviewed. Adjustment to the Park line will be made {what are the adjustments to be made?}. Anderson moved to accept the reports. The motion, seconded by Bassett, passed unanimously. Policy: A draft of proposed changes to the Computer Use Policy, as it relates to Internet filtering, will be presented to the trustees at the January Board meeting. Rosenfeld and Brough will meet January 9, 2020 at 4:00pm at Pleasant Street School to work on the policy. Buildings & Grounds: Director will obtain results of brick porosity testing and share with the Board. 1 Director’s Report: No trespass procedures were reviewed. Proposed HB 1615 was discussed. The bill would require criminal background checks for any person under consideration by a public library to participate in a library-sponsored event or program, who will have contact with minors. The Library community in New Hampshire is strongly opposed to this bill and will work to defeat it. OLD BUSINESS: Budget FY 2020-2021 Bradley moved to submit the proposed budget and account descriptions (attached hereto) to the City for consideration of funding the Library for Fiscal Year 2020-2021. The motion seconded by Kenuer, passed unanimously. Historic Overlay Zoning District Update: City Council excluded the Public Library from compliance with the new Historic Overlay Zoning District by amending the proposed ordinance -- deleting the second to last paragraph of page 14 (see attached) on a 6-0 vote. The motion, with another amendment then passed City Council unanimously 6-0. The City Manager clarified the action on December 12th by writing “The link below brings you to RSA 674:54 which is the statute identifying that government does not have to follow it’s own land use regulations. Paragraph II is the pertinent section. http://www.gencourt.state.nh.us/rsa/html/LXIV/674/674-54.htm” (Paragraphed II is quoted in part, “The governing body or planning board may issue nonbinding written comments relative to conformity or nonconformity of the proposal with normally applicable land use regulations to the sponsor of the governmental use within 30 days after the hearing”. NEW BUSINESS: Old Servers as Surplus Anderson moved to declare the decommissioned ILS server and Webserver hardware, software, and related appurtenances as surplus and so directs the library staff to offer them to other City Departments and the Laconia school system. Lacking acceptance from those departments the director shall dispose of same, as he sees fit. The motion seconded by Bassett, passed unanimously. Notary Public: Anderson moved to commence offering Notary Public services at the library, with funds for licensing three library staff to come from Office Supplies budget line. The motion seconded by Perley, passed unanimously. Jean R. Leone Bequest: Anderson moved to accept a bequest from Jean R. Leone Revocable Trust. the distribution from Jean R. Leone Revocable Trust subject to approval by City Council if so necessary; to acknowledge and express gratitude to the estate of the donors; to authorize the Director to sign documents required to process the distribution; to instruct the Treasurer to list the gift as a separate named bequest in our unitization roll and identify in keeping with the donors wishes as unrestricted in principal and income; 2 to instruct the Investment and Endowment Committee to invest the bequest in accordance with our established investment policy. ADJOURNMENT: Future Meetings, all at 5:30, in the Volpe Room: January 23, 2020 (Bank of NH) February 20, 2020 (Library Archives) March 26, 2020 (Children’s Librarian) April 23, 2020 (Teen Librarian) May 28, 2020 (Adult Librarian) June 25, 2020 Meeting adjourned at 6:50 pm. Motion by Perley, seconded by Rosenfield (unanimous). Respectfully submitted, Randy Brough 3