Capital Improvement Committee

CITY OF LACONIA PLANNING BOARD CAPITAL IMPROVEMENT SUB-COMMITTEE NOTICE OF PUBLIC HEARING Wednesday, October 11 - 7:00 PM Conference Room 200A Accepted 10/17/2017 10/11/2017 - Minutes 1. CALL TO ORDER Chair: B. Contardo calls meeting to order at 7:03 PM 2. ROLL CALL R. Mora conducts roll call with the following present Paul Lambert, Ave Doyle, Mike Foote, Bill Contardo, and Bob Hamel. The following were not present Edwin Bones and Jay Tivnan. 3. RECORDING SECRETARY Robert Mora, Zoning Technician 4. STAFF IN ATTENDANCE Dean Trefethen, Planning Director and Brandee Loughlin, Assistant Planner 5. ACCEPTANCE OF MINUTES FROM PREVIOUS MEETINGS 5.I. 7:00 PM Draft Minutes From September 19, 2017 Chair: B. Contardo asks if there are any changes requested for the minutes from the previous meeting. No changes are requested. B. Hamel: Motions to approve minutes as presented from previous meeting. M. Foote seconds motion. All voted in favor 5-0 6. PRESENTATIONS OF DEPTS 6.I. 7:00 PM Water Department Seth Nuttleman, Director of the Water Department presents the Water Departments Capital Improvement Plan at 7:05 PM S. Nuttleman explains that on the spreadsheet for the Department items 1-14 are recommended water main repairs to streets, 15-33 are miscellaneous capital purchases. S. Nuttleman begins explaining individual items on his submitted Capital Improvement Plan. Water main repairs are broken down by how old the water main and whether that area has been causing problems to the system. Each street on attached worksheet is broken down by street name, length of water main needing replacement, and age of water main. Chair: B. Contardo: Asks for clarification of what is included in total cost presented by Water Department. S. Nuttleman: Explains that it depends on who initiates the repair whether its a street that DPW  water main needing replacement, and age of water main. Chair: B. Contardo: Asks for clarification of what is included in total cost presented by Water Department. S. Nuttleman: Explains that it depends on who initiates the repair whether its a street that DPW initiates the work, or if the Water Department initiates the work. There is a cost breakdown that is done between the departments. All materials, labor, and construction is included with each estimate. S. Nuttleman: Continues with his presentation on Water Department improvements. Outlining which repairs are planned for which year with justification as to why. Chair: B. Contardo: Asks why a $30,000 item is pushed so far out in time? S. Nuttleman: Explains that his usual budget is only about 400-500,000 annually. Nuttleman also explains sources of funding for Water Department, bonding, and rate increases. S. Nuttleman: Continues with Water Department Presentation. Explains pump replacement system and how pumps are rotated to extend service life. Also describes which vehicles are needed to be replaced and other various items that need to be upgraded and replaced. Another item that could possibly be moved up would be a new security system, which is still being researched. Chair: B. Contardo: Closes the Water Department presentation at 7:29 PM 6.II. 7:00 PM Police Department A Graton, Captain and Chief Matt Canfield present the Capital Improvement Plan for Laconia Police Department at 7:30 PM A Graton: Presents first item on the Police Departments Capital Improvement Plan. Describing how many cruisers will be replaced, uses of those cruisers, and mileage of the cruisers upon replacement. Board, A. Graton, and M. Canfield: Discuss different uses of cruisers and methodology of replacement schedule of vehicles and the disposition of vehicles that are removed from service. A. Graton and M. Canfield: Present the Police Radio System upgrade along with Police Dispatch System upgrade. Describing the the new system, benefits of the system, ability to be used by other departments within the City. Also describing that they are looking into a lease to own program however do not have figures for that. A. Graton describes how the system has increased in price over the past several years and that the cost of the system does not appear to be coming down. A. Graton and M. Canfield also describe how the age of the current systems, puts them over there expected service life and that parts can not be purchased for repair of the system. Board, A. Graton, and M. Canfield: Discuss the possibilities of a cost saving ability for other towns in the area. Also discuss the use of grant money for the project. A. Graton and M. Canfield inform board that they have attempted grants in the past for the project with no success and that other towns would not be able to get on the same system as its microwave and uses line of sight. M. Canfield and Board discuss that the City has set aside money the last two fiscal years for the upgrade and that those monies are still in the budget and that they would only need the difference. A. Graton: Presents the Portable radios on the Capital Improvement Plan. Stating that the City used to receive money from the State for mobile radios and that the State no longer offers money for mobile radios. A. Graton also explains that the age of the current radios limits the ability for them to be repaired. Board and A. Graton: Discuss age of radios and talk about how the new radios would work on the new system if there were to upgrade and that they still require 10 radios to be replaced. A. Graton and M. Canfield: Present evidence drying station. Board, A. Graton, and M. Canfield: Discuss current condition of how the Police Department drys evidence and benefits of going to the new evidence drying station. A. Graton explains cross  system if there were to upgrade and that they still require 10 radios to be replaced. A. Graton and M. Canfield: Present evidence drying station. Board, A. Graton, and M. Canfield: Discuss current condition of how the Police Department drys evidence and benefits of going to the new evidence drying station. A. Graton explains cross contamination and air borne pathogens to the board and explains the adverse conditions that the Officers at the station are exposed to. Chair: B Contardo: Closes the Police Department presentation at 8:07 PM 6.III. 7:00 PM Department Of Public Works Wes Anderson, Director of Public Works presents Department of Public Works Capital Improvement Plan at 8:08 PM W. Anderson: Presents a power point to the Board showing the state of current items that are on his Capital Improvement Plan. Also describes what work has been done this year compared to what will be done this next year. Also discusses that some items do not have a dollar amount set to them and its up to City Council to decide how much money they would like to put into the project. Describes traffic signal improvements, drainage improvements, new drainage systems for roads that do not have drainage, and clean up/ remediation of old urban renewal project. Board and W. Anderson: Discuss bridges within the City and which ones will be repaired and which one are red listed by the state and awaiting to be removed or repaired. Also talk about the 10 year plan for the State. W. Anderson: Continues with annual programs. Describes that he usually receives $1.6M for normal repair, maintenance, and upkeep of the streets and drainage. Also discusses that sidewalks also need to be fixed on some of the streets that are in worse shape than the street. Also discusses state of boardwalk in the Weirs and repairs that are needed. Board and W. Anderson: Discuss whether or not some of the boardwalk project can be done by DPW. W. Anderson: Continues with presentation and describes current state of the pedestrian bridge downtown. Also describes that the Current DPW building has a problem with the supporting ground underneath it. Board and W. Anderson: Discuss Langley Cover Bridge and cost with money coming from Langley Cover development, State, and City. W. Anderson: Continues with presentation. Board and W. Anderson: Discuss boardwalk, upgrades, new decking, and docks. That a diver would needed to come in and inspect the pylons. Design of the Weirs docks is also discussed. W. Anderson: Continues with presentation. Discussing street improvements and whether going from a seven year plan to a 10 year plan would be beneficial with factoring in bond payments. Also discusses changes in time lines from previous year and how some streets and roads have been changed. W. Anderson: Describes vehicles replacements and that the normal budget is approx $190,000. Describes that they would like to purchase sanding equipment for two of the plow trucks to reduce the need for a separate sand truck. Also describes status of current vehicle fleet. Board and W. Anderson: Discuss Court St., Union Ave., and Messer St. Lastly, discuss replacement of Weirs Bridge and road core samples of roads that will be replaced. Chair: B. Contardo: Closes the Department of Public Works presentation at 8:40 PM 7. OTHER BUSINESS No other business  Chair: B. Contardo: Closes the Department of Public Works presentation at 8:40 PM 7. OTHER BUSINESS No other business 8. OVERVIEW, SCORING, AND RESPONSIBILITIES No comments 9. NEXT MEETING Tuesday, October 17, 2017 at 6:30 PM in Conference Room 200A 10. ADJOURNMENT A. Doyle: Motions to adjourn at 8:41. M. Foote: Seconds motion to adjourn. All voted in favor 5-0 Meeting adjourned at 8:41 PM Minutes respectfully submitted by: Robert Mora Zoning Technician