Capital Improvement Committee

CITY OF LACONIA PLANNING BOARD CAPITAL IMPROVEMENT SUB-COMMITTEE NOTICE OF PUBLIC HEARING Tuesday, October 17 - 6:30 PM Conference Room 200A Accepted 10/24/2017 10/17/2017 - Minutes 1. CALL TO ORDER Chair: B. Contardo: Call the meeting to order at 6:38 PM 2. ROLL CALL R. Mora: Conducts roll call with the following present: Paul Lambert, Ava Doyle, Bill Contardo, and Mike Foote. With the following not present: Edwin Bones, Bob Hamel, and Jay Tivnan. 3. RECORDING SECRETARY Robert Mora, Zoning Technician 4. STAFF IN ATTENDANCE Dean Trefethen, Planning Director and Brandee Loughlin, Assistant Planner 5. ACCEPTANCE OF MINUTES FROM PREVIOUS MEETINGS 5.I. 6:30 PM Draft Minutes From 10-11-2017 CIP Meeting M. Foote motions to accept the minutes as presented. Chair: B. Contardo: Minutes are accepted as presented as no changes were requested. 6. PRESENTATIONS OF DEPTS 6.I. 6:30 PM Fire Department CIP Chair: B. Contardo: Opens Fire Department CIP at 6:39 PM Kirk Beattie: Presents fire Department Capital Improvement Plan. Explains that he is just going to go through the items that are high priority items for the Fire Department. Would like to purchase 40 sets of new fire fighting gear. Continues explaining that gear is in the operating budget however due to the turn over rates, normal wear and tear of clothing, has depleted the spare gear that they have in stock. Also the safety aspect of having gear to wear while other gear is being cleaned to protect Fire Fighters from carcinogens that can cause cancer. States that Officers need two sets of gear so that one can be washed after a fire and still have gear to wear incase they are needed to respond to another emergency. K. Beattie continues that they are also looking into a grant for the gear however they are unsure whether they would qualify. Board and K. Beattie: Discuss grant information, requirements, and process. Also discuss how protective gear is washed, and that the FD has the ability to clean their own uniforms at the station. K. Beattie explains that this is a high priority for the Department due to the safety concern of carcinogens that can cause cancer, and that if they continue to spend the operating budget on safety gear they have no ability to get ahead. K. Beattie: Discusses the replacement of a Fire Engine. Explains that they need to keep a spare at the Stations for responding Officers that come in if they required assistance, or if a primary engine was to go down for maintenance. Continues explaining maintenance issues on current engines and that maintenance issues continue to arise costing more money.  no ability to get ahead. K. Beattie: Discusses the replacement of a Fire Engine. Explains that they need to keep a spare at the Stations for responding Officers that come in if they required assistance, or if a primary engine was to go down for maintenance. Continues explaining maintenance issues on current engines and that maintenance issues continue to arise costing more money. Board and K. Beattie: Discuss how other neighboring Fire Departments come in for assistance for fires. K. Beattie: Explains that if they do not have a spare engine then they would be down an Engine if an emergency was to arise. Also discuss how the City has changed to Brine for ice on the roads, and it requires them to clean the underside of the trucks so mitigate risk for corrosion. K. Beattie: Discusses pump replacement for brush fires. States that the age of the pump warrants replacement, and has been repaired for a long time and can not be repaired further and a new unit is required. Board and K. Beattie: Discuss wear and tare of the pump. K. Beattie: Explains that the rescue boat also needs replacement. The boat was donated to the Fire Department, and what uses the boat has for the Department. This boat is used for all winter water rescues. States that the boat has been repaired many times. Would like to get a larger motor and new boat. Board and K. Beattie: Explain what inventory the Fire Department has and how those boats are utilized and reasoning behind which boats are used for what reasons. Also that not all of the boats can be used in the winter over the ice. Also explains that in the winter they can not leave the boats in the water and they must be winterized. K. Beattie: Continues with presentation going over radio concerns and replacement. Also discusses that they have attempted grants for the radio system. Board: Asks why the Fire Department hasn't sought a grant from FEMA. That Belmont had replacement radios from FEMA. K. Beattie: Explains that they purpose of those FEMA grants is for portable radios not for infrastructure improvement. However they will look into it. K. Beattie: Continues with presentation and goes over the Staff car request. Board and K. Beattie: Discuss uses of the Staff car and its age. Board and K. Beattie: Discuss possibility of new Fire Station and the location is might plausibly be at. That the FD thought that the City was going to have the growth to support a new station. Chair: B. Contardo: Explains he would like to see a grant from FEMA. K. Beattie: Explains that he really thinks that the FEMA grant is more for portable radios and not for infrastructure, but he will look into it. Chair: B. Contardo: Closes the Fire Department CIP at 7:05 PM 6.II. 6:30 PM Parks And Rec CIP Chair: B. Contardo: Opens Parks and Rec CIP at 7:05 PM Kevin Dunleavy: Presents Parks and Rec Capital Improvement Plan. Discusses that there are eight items that they would like to bring up for next year and three that are from the Police Department and Al Graton is here to present those items. Boar and K. Dunleavy: Discuss that Parks and Rec. actually also is in charge of facilities for the City and those items are on their budget. Kevin Dunleavy: Presents Parks and Rec Capital Improvement Plan. Discusses that there are eight items that they would like to bring up for next year and three that are from the Police Department and Al Graton is here to present those items. Boar and K. Dunleavy: Discuss that Parks and Rec. actually also is in charge of facilities for the City and those items are on their budget. K. Dunleavy: Explains that they need design funding for Opechee and that drainage is a problem and due to NHDES they can no long replenish sand on those beaches and need to correct the drainage to re-nourish these beaches. Also explains that the City has funded design work for Bond and Bartlett Beach. Board: Asks what the difference is between problems at Bond and Bartlett Beach that would give them wisdom on Opechee Beach. K. Dunleavy: Explains that they just got the funding for Bond and Bartlett Beach in July and the studies have not been done yet. Also continues to explain that the beaches are being used a lot more as of recently and they can not just put more sand down like they have in the past due to law changes and would like to correct the issues before the beaches become unusable. Board and K. Dunleavy: Discuss Weirs Beach and dredging that would need to be done at that location and K. Dunleavy suggest that you don't compare those two beaches. Board, also asks who would be doing the consulting. K. Dunleavy, discusses that the City has on call engineers that can be called on to perform some of these. Also explain what possible fixes the engineers might come up with such as perched beaches. K. Dunleavy: Explains that the $120,000 drainage improvement is an estimate as that the final plans for the work that needs to be done hasn't been accomplished. Board and K. Dunleavy: Discuss lighting that are at the beaches. K. Dunleavy: Continues with presentation, discussing Gale Ave and the history of the property where the City had a public Wharf, and that the public has always had access to this property. Explains that the City had to remove the dock that was there and now they are experiencing a lot of erosion at the location. K. Dunleavy, continues that they would like to replace the dock and correct the erosion so that the public can continue to use the location. Board and K. Dunleavy: Discuss what is at the location for the public and parking issues. K. Dunleavy: Continues with the presentation and discuss playground improvements that have been done around the City that are great systems and that they are beginning to age some up to 10 years and some of the items need to be replaced and repaired. That the average repair is creeping up to $6,000 and that doing these repairs like that is negatively impacting his operating budget. Board and K. Dunleavy: Discuss different kind of mulch that is used in the playground and that K. Dunleavy prefers wood mulch as opposed to rubber because the rubber gets spread all over the place. Discuss Leavitt Park basketball court resurfacing and the other courts that have already received budget approval to get resurfaced. Also discuss how long the resurface of the courts last. K. Dunleavy: Discusses the creation of a centralized irrigation system. Describes problems of not having an automated system, and the pros of having a system that can be controlled in a centralized location. It would save on labor costs and water costs to the city. Board and K. Dunleavy: Describe how the system would work and the technical specification of the systems. Total cost of the system and parts that would be required for the system to be implemented. K. Dunleavy: Continues presentation. Stating that the new irrigation systems that have been implemented are doing a great job. Would like to implement a new system on the Softball field which would be the last major athletic field to have an automated system installed on it. Board and K. Dunleavy: Discuss costs of irrigation system. K. Dunleavy: States that his last item is the skate park that is in the City. Discusses that the current  implemented are doing a great job. Would like to implement a new system on the Softball field which would be the last major athletic field to have an automated system installed on it. Board and K. Dunleavy: Discuss costs of irrigation system. K. Dunleavy: States that his last item is the skate park that is in the City. Discusses that the current park was all home made by locals and that all of the supporting structures now are beyond repair and has had to close the park. He proposes a new skate park with concrete structures as would require less maintenance but are at a higher cost. Also describes that he would like a public/ private partnership. Uses Nashua as an example that spent about $550,000 on a fantastic skate park. K. Dunleavy has been in contact with other towns about creating a regional skate park. Where costs would be shared throughout the towns and Laconia. Board and K. Dunleavy: Discuss skate park possibilities and what areas have skate parks, also discuss funding such as grants. How much use by skaters is also discusses and that skateboarding goes in waves with popularity. Also discuss whether the current location would be big enough or another location would be preferred. A. Graton and K. Dunleavy: Present items PR34-36. Board, K. Dunleavy, and A. Graton: Discuss who performs work at the facilities in the City. K. Dunleavy: Discusses the ventilation system to the Armory and Evidence Room at the Police Department. Describes air circulation and that due to chemicals and safety issues these two rooms need to have an isolated system. Board, K. Dunleavy, and A. Graton: Discuss air flow at the Police Department, and talk about a negative air system so that air in those two rooms should be circulated through the Department and that they need to ventilate those rooms to the outside and bring in fresh air from the main system. K. Dunleavy: Continues with presentation and discusses new carpet that is needed in the Police Department and that they would like to go to a tile carpet system so that single tiles could be replaced in the future and not the entire carpet. State that the carpet is the original that was put in the PD when it was built. Board and K. Dunleavy: Discuss work order system that is in use at the City. Also discuss mold issue from several years ago that was at the Community Center. Also discuss re-heat systems that control humidity that in place in many buildings in the City. Board questions any mold problems that could arise from the carpets being taken up and whether carpet should be installed. A. Graton, explains that rooms that have potential mold issues do not have carpet. K. Dunleavy: Continues with presentation and sally port upgrades that need to be done for a new Prisoner Transport Vehicle that was purchased by the PD. Board, K. Dunleavy, and A. Graton: Discuss what kind of work would need to be performed to have the sally port doors changed to support the new vehicle. Board and K. Dunleavy: Discuss future projects that could be done with some of the other City buildings. Chair: B. Contardo: Closes Parks and Rec CIP at 8:05 PM 7. OTHER BUSINESS No other business. 8. ADJOURNMENT Chair: B. Contardo: Motions to adjourn at 8:08 PM M. Foote: Seconds motions. Meeting adjourns at 8:08 PM  Chair: B. Contardo: Motions to adjourn at 8:08 PM M. Foote: Seconds motions. Meeting adjourns at 8:08 PM Minutes respectfully submitted by: Robert Mora Zoning Technician 9. NEXT MEETING Next CIP Meeting October 24, 2017 at 6:30 PM in Conference Room 200A