City Council

LACONIA CITY COUNCIL MEETING April 11, 2016 City Hall - Conference Room 200A 7:00 PM AGENDA CALL TO ORDER SALUTE TO THE FLAG RECORDING SECRETARY ROLL CALL ACCEPTANCE OF MINUTES OF PREVIOUS MEETINGS 1. Acceptance of regular minutes of March 28, 2016 CONSENT AND ACTION CALENDAR 1. Temporary Traffic Order 2016-04 - Laconia Farmers' Market 2. Temporary Traffic Order 2016-05 - Memorial Day Parade CITIZEN COMMENTS FOR MATTERS NOT ON THE AGENDA INTERVIEWS 1. Peter Stewart - seeking appointment to a regular position on the Lakeport TIF District Advisory Board for a three-year term expiring at the end of June, 2019 (5 vacant positions) COMMUNICATIONS PUBLIC HEARING PRESENTATIONS 1. Presentation of FY 2017 Municipal Budget MAYOR'S REPORT COMMITTEE REPORTS *Not all items in this section may be acted on. Reports and updates will be made when necessary. 1. FINANCE: (Lipman, Hamel, Baer) Page 1 of 51  (a) Downtown TIF Financing (b) WOW Trail Funding 2. PUBLIC SAFETY: (Baer, Doyle, Bownes) (a) Fair St/Court St traffic problems and accidents 3. GOVERNMENT OPERATIONS and ORDINANCES: (Doyle, Bolduc, Bownes) (a) Review of Chapter 167, Noise and Chapter 161, Licensing as it pertains to outdoor sound equipment and loudspeakers (b) Ordinance Amending Chapter 221, Vehicles and Traffic/Parking on Sublawns (c) Procedural review of grant applications 4. LANDS and BUILDINGS: (Hamel, Lipman ,Bolduc) (a) Downtown parking garage (b) Repair & maintenance of City Buildings LIAISON REPORT CITIZEN REQUESTS TO COMMENT ON CURRENT AGENDA ITEMS MANAGER'S REPORT 1. Monthly Economic Development Update 2. Financial and Operational Trends Report NEW BUSINESS 1. First reading of Resolution #2016-05 relative to authorizing the City Manager to accept and expend grants on behalf of the City in the amount of $527.00 for the Laconia Police Department for replacement of broken radar equipment and to schedule a public hearing on April 25, 2016 during the regular City Council meeting 2. 2016 Goal Setting Report 3. Request for the City to rent a portion of Lakeside Avenue to Amsoil for $5,000 with the proceeds going to the City during Laconia Motorcycle Week 2016 4. Ordinance 02 2016 02 Amending Chapter 235 Zoning relative to Article III, Chapter 235-15, Official Zoning Map 5. Request to schedule a meeting of the Laconia Airport Appointive Agency on April 25, 2016 at 6:30 p.m. 6. Request to authorize the Mayor to sign grant applications for the Laconia Airport Authority UNFINISHED BUSINESS 1. Proposed amendments to the City's Wage and Compensation Plan NOMINATIONS, APPOINTMENTS & ELECTIONS COUNCIL COMMENTS NON-PUBLIC SESSION According to RSA 91-A:3, II: Page 2 of 51 (a) The dismissal, promotion or compensation of any public employee, or the investigation of any charges against him, unless the employee affected (1) has a right to a meeting and (2) requests that the meeting be open, in which case the request shall be granted. (b) The hiring of any person as a public employee. (c) Matters which, if discussed in public, would likely affect adversely the reputation of any person, other than a member of the body or agency itself, unless such person requests an open meeting. (d) Consideration of the acquisition, sale or lease of real or personal property which, if discussed in public, would likely benefit a party or parties whose interests are adverse to those of the general community. (e) Consideration or negotiation of pending claims or litigation which has been threatened in writing or filed against the body or agency or any subdivision thereof, or against any member thereof because of his membership in such body or agency, until the claim or litigation has been fully adjudicated or otherwise settled. (i) Consideration of matters relating to the preparation for and the carrying out of emergency functions including training to carry out such functions, developed by local or state safety officials that are directly intended to thwart a deliberate act that is intended to result in widespread or severe damage to property or widespread injury or loss of life. FUTURE AGENDA ITEMS 1. Ordinance amendment relative to Chapter 167, Noise and Chapter 161, Licensing as it pertains to outdoor sound equipment and loudspeakers (tabled at the meeting of 9/28/15) 2. Second reading of a resolution relative to the adoption of RSA 31:95-b, Appropriation of funds made available during the year (tabled at the meeting of 11/23/15 pending the outcome of legal matters) 3. Master Plan 4. Milfoil Treatment Funding Request 5. Sewer & Water Master Plan 6. Single Stream Recycling/Concord Co-op/Solid Waste Disposal Cost Reduction 7. Strategic Planning/Goal Setting 8. WOW Trail ADJOURNMENT Page 3 of 51  CITY COUNCIL ITEM INFORMATION SHEET DATE SUBMITTED: 4/5/2016 FROM: Nancy Brown, Administrative Assistant SUBJECT: Acceptance of regular minutes of March 28, 2016 DISCUSSION: Minutes of the March 28, 2016 regular meeting were distributed to the Council on April 1, 2016.One correction was received from Councilor Bownes and the minutes were redistributed on April 7, 2016. If there are no amendments the minutes are accepted as distributed. ATTACHMENTS: Description Type Upload Date File Name Draft Council Minutes 03 Backup Material 4/7/2016 03_28_16public-DRAFT.pdf 28 16 Page 4 of 51  CITY OF LACONIA - CITY COUNCIL Monday, March 28, 2016-7:00 PM City Hall - Conference Room 200A CALL TO ORDER Mayor Engler called the meeting to order at the above date and time. SALUTE TO THE FLAG Councilor Ava Doyle led the Salute to the Flag. RECORDING SECRETARY City Clerk Mary Reynolds ROLL CALL City Clerk Reynolds called the roll with the following Councilors in attendance: Ava Doyle, David Bownes, Henry Lipman, Brenda Baer, Robert Hamel and Armand Bolduc. Mayor Engler stated that six (6) Councilors are in attendance and a quorum is established. STAFF IN ATTENDANCE: City Manager Scott Myers, Finance Director Donna Woodaman ACCEPTANCE OF MINUTES OF PREVIOUS MEETINGS (1) Acceptance of regular and non-public minutes of March 14, 2016 Minutes of the March 14, 2016 regular meeting were distributed to the Council on March 17, 2016. No corrections were received by the Clerk. Minutes of the March 14, 2016 non-public session were distributed to the Council and sealed for two (2) years. With no corrections being made, the minutes were accepted as distributed. (2) Acceptance on two sets of non-public minutes of February 22, 2016 The minutes of these non-public sessions have been sealed as outlined in the minutes of February 22, 2016; the first was sealed for two (2) years and the second for one (1) month. With no corrections being made the minutes are accepted as distributed. CONSENT AND ACTION CALENDAR CITIZEN COMMENTS FOR MATTERS NOT ON THE AGENDA INTERVIEWS COMMUNICATIONS PUBLIC HEARING Page 5 of 51 (1) Resolution 2015-22 relative to authorizing the City Manager to expend Equitable Sharing Agreement funding from the US Department of Justice in an amount not to exceed $8,000 to be used for the purchase of surveillance equipment in accordance with the guidelines of the Department of Justice Notice of this public hearing was made in the Friday, March 18, 2016 edition of the Citizen newspaper, at City Hall, the Gale Memorial Library, the Laconia Community Center and the offices of the Laconia School District. Mayor Engler opened the public hearing at 7:05 p.m. and asked for any comments from the public. Thomas Tardif, 121 Winter Street, addressed the Council. T. Tardif distributed a prepared outline of Drug Forfeiture Funds received by the Police Department for the past several years to the Council. T. Tardif spoke in opposition of the proposed resolution because there is a separate bank account that has identified more deposits totaling $28,851.40 and this funding was not accepted appropriately according to the records T. Tardif has been able to research the audits and budgets for the last several years and does not feel the Council approved the funding through a resolution. With no other members of the public choosing to speak Mayor Engler closed the public hearing at 7:09 p.m. A second reading of the proposed resolution will be taken up this evening under Unfinished Business. (2) Resolution 2015-23 relative to authorizing the City Manager to accept and expend Drug Forfeiture Funds in the amount of $9,891.32 to be used for a law enforcement purpose as outlined by the State of NH Department of Justice Notice of this public hearing was made in the Friday, March 18, 2016 edition of the Citizen newspaper, at City Hall, the Gale Memorial Library, the Laconia Community Center and the offices of the Laconia School District. Mayor Engler opened the public hearing at 7:10 p.m. and asked for any comments from the public. T. Tardif addressed the Council and distributed an outline of Drug Forfeiture Funds received from the State in the amount of $9,892.32. T. Tardif stated again that there is an account set up at Bank of NH for an account with deposits made that he feels have not been accounted for by Council resolution. T. Tardif also stated that he feels the Council approval would allow for the funding of off budget accounting. Councilor Lipman asked for T. Tardif to explain his understanding his understanding of an off budget account. T. Tardif replied that he feels this is a term used to put money in a different account so it does not affect the Tax Cap because it is unanticipated. Councilor Lipman stated that all funds received by the City are accepted in accordance with generally accepted accounting procedures and have passed the City audit team. Page 6 of 51  Councilor Lipman commented that he feels the term "off budget" insinuates the funds are not controlled and that is not the case. It was asked for the established procedure be reviewed by Finance Director Woodaman. Director Woodaman explained that the accounts were set up in accordance with the requirements of the programs and the accounts are signed for by City Treasurer. City Manager Myers added that the City does not know how much, if any, Drug Forfeiture money the City will receive in any given year. City Manager Myers reviewed the difference in Drug Forfeiture funding compared to other grants that are in and out funds. Drug Forfeiture funds can be held in an account to be used at a later time. Mayor Engler asked for any additional public input. T. Tardif addressed the Council again and feels that the moneys received cannot be done by the City Manager, because the City Code states the City Clerk should be receiving the funds and turning them over to the Treasurer, and the point is the public input needs to With no other members of the public wishing to speak Mayor Engler closed the public hearing at 7:24 p.m. A second reading of the proposed resolution will be taken up this evening under Unfinished Business. (3) Resolution 2016-04 authorizing the City Manager to accept and expend grants on behalf of the City in the amount of $9,989.76 for Laconia Police Department STEP Patrols Notice of this public hearing was made in the Friday, March 18, 2016 edition of the Citizen newspaper, at City Hall, the Gale Memorial Library, the Laconia Community Center and the offices of the Laconia School District. Mayor Engler opened the public hearing at 7:25 p.m. and asked for any comments from the public. T. Tardif addressed the Council and distributed a page from the grant with an outline of funding requirements. T. Tardif reviewed the grant requirements with the Council and stated that he feels there were errors in the original grant application that would have an impact on the total of the grant, therefore the Council should not be approving the grant acceptance. It was also noted that this is a reimbursement and the funds will be encumbered from the General Fund which have been allocated to specific line items already and will now need to be allocated to the correct line item. T. Tardif stated he feels the purpose is great but he doesn't like it when the public isn't made aware of what is going on and the paper trail is not being made available. Councilor Lipman asked for confirmation of the flow of the accounting practiced for the benefit of the public. City Manager Myers reviewed the process with the Council and assured them that the budget does account for anticipated grants received. City Manager Myers further reviewed the calculation of the grant amount. With no other members of the public wishing to speak Mayor Engler closed the public hearing at Page 7 of 51  A second reading of the proposed resolution will be taken up this evening under Unfinished Business. PRESENTATIONS (1) Fire Department Update Chief Ken Erickson, Assistant Chief Kirk Beattie and Captain Chris Shipp reviewed the response time using City information in conjunction with LRGH in relation to the impact on CPR, fire control, etc. Captain Shipp will be discussed the Weirs Station progress for inspections and the value of three people working in that location. Mayor and Council thanked the gentlemen for the presentation. MAYOR'S REPORT Mayor Engler updated the Council on the Colonial Theatre project. Demolition is underway and the primary goal is to expose the entire auditorium allowing the engineers and architects to do accurate measurements of the space. The pictures that have been taken generated a lot of excitement and the historic curtain/drape has been located in the tower of the theatre being hidden by a dropped ceiling. Mayor Engler stated that because there is a crew in completing initial demolition does not mean that restoration work is underway; a grant was received for limited demolition and it is being used to fund this phase. The financing package has not been finalized and it cannot be forgotten that part of the financing was to raise a minimum of $2 million privately within the community. A quiet private fundraising effort has begun and significant process has begun with the public portion of the fundraising campaign with begin around May 1st. A tentative closing for the renovation financing is set to be done on December 1st and the renovation will begin at the first of the next year with work taking approximately nine to ten months. Mayor Engler stated that he would like to form a small committee to work toward the design of a new City Flag. The City Council should be represented and asked if anyone would like to volunteer to be part of the effort. With no Councilors stepping forward Mayor Engler stated he will be working on getting someone to fill that spot. Mayor Engler noted that Boy Scout Brady Reynolds is in attendance working on a merit badge to receive his Eagle Scout and welcomed him to the meeting. COMMITTEE REPORTS *Not all items in this section may be acted on. Reports and updates will be made when necessary. (1) FINANCE (a) Downtown TIF Financing (b) WOW Trail Funding Page 8 of 51 (2) PUBLIC SAFETY (a) Fair St/Court St traffic problems and accidents (3) GOVERNMENT OPERATIONS and ORDINANCES (a) Ordinance Amending Chapter 221, Vehicles and Traffic/Parking on Sublawns (b) Procedural review of grant applications (c) Review of Chapter 167, Noise and Chapter 161, Licensing as it pertains to outdoor sound equipment and loudspeakers (4) PUBLIC WORKS (a) Review of proposed speed table on Summit Avenue Councilor Bolduc reported on the meeting held this evening at 6:00 p.m. The committee heard testimony from the public and noted for the Council that the Town of Gilford has decided to place a speed table on the Gilford side of Summit Avenue. The street will need to be redone in the next few years and it is of the opinion of the committee that it would not be fiscally responsible to place it and then tear it up. It is the recommendation of the committee to not recommend the speed table at this time and to remove it from the agenda. Mayor Engler confirmed that there was testimony that there is a speeding problem on Governor's Island. Councilor Bolduc confirmed that it was. Mayor Engler asked if there is a commitment to reconstruct this road in the near future. City Manager Myers replied that there is shims and overlay needed and there is a need to have the road completely redone which will be done in an appropriate time. Councilor Bownes commented that he feels the committee said there wasn't enough evidence to support the need to for a stop sign or speed table, and with that to not recommend anything at this time or for the foreseeable future. Motion to remove this item from the agenda by Councilor Bolduc and seconded by Councilor Bownes; the motion passed with all in favor. (5) LANDS and BUILDINGS (a) Downtown parking garage (b) Repair & maintenance of City Buildings LIASON REPORT Councilor Hamel will be attending the annual meeting for Lakes Region Public Access (LRPA) next Wednesday. March 30, 2016 at 5:30 p.m. at the Meredith Community Page 9 of 51 Center. Councilor Hamel reviewed the financial position of LRPA and it was disclosed that they have realized a 60% decrease in budget needs from various avenues. CITIZEN REQUESTS TO COMMENT ON CURRENT AGENDA ITEMS MANAGER'S REPORT (1) Project Updates Report City Manager Myers reviewed the report. City Manager Myers advised that he will be appointing Karen Mudgett to the Board of Assessors and renewing the Planning Board appointment of Gail Denio. NEW BUSINESS (1) Request to authorize the Mayor to sign a Subordination, Non-Disturbance and Attornment Agreement for Emerson Aviation on behalf of the Council Mayor Engler explained that Emerson Aviation is going through a refinancing process and the lender is requiring a formal document signed by the City and the Airport Authority outlining the rights to City-owned property should the lender need to foreclose. The Laconia Airport Authority approved this agreement at their meeting on March 17, 2016. Motion to authorize the Mayor to execute the agreement on behalf of the City as presented made by Councilor Bownes and seconded by Councilor Doyle; the motion passed with all in favor. (2) Proposed amendments to the City's Wage and Compensation Plan City Manager Myers reviewed the proposed amendment with the Council which is related to the change in the scope of duties for the Fire Chief and Assistant Fire Chief in conjunction with the new Inter-Municipal Agreement with the Town of Belmont. The Council has the option to affirm the approval within the next 30 days, and if none is taken within 30 days they will automatically become effective. Motion to approve the amendments to the City's Wage and Compensation Plan as presented by Councilor Doyle and seconded by Councilor Lipman. Councilor Bownes stated that he is not opposed to the changes but would like some time to review. Motion to table to April 11, 2016 by Councilor Bownes and seconded by Councilor Baer; the motion passed with all in favor. (3) Discussion on the request to form a committee for the City 125th Anniversary celebration Pam Clark addressed the Council. An organizational meeting will be held on April 12, 2016 at the Laconia Fire Station Training Room and an agenda was distributed to the Council. P. Clark reviewed some options for subcommittees and stated that they have 20 members interested at this time. P. Clark is looking for support from the Council this evening and having a Council representative appointed would be beneficial as well. Page 10 of 51  Mayor Engler requested volunteers from the Council. With no volunteers coming forward it was decided that the Councilors will have some time to think about the option and an appointment will be forthcoming. (4) Happy Tails Dog Park Agreement Motion that the City Council support the proposed project of the Happy Tails Dog Park of the Lakes Region as outlined in the presentation made at the City Council Meeting of March 14, 2016, contingent on the ability to secure a donation in the amount of $50,000 for construction and $50,000 set up in a trust for the maintenance and repairs of the facility, as well as approval of the Planning Board and a land-use agreement being negotiated with the City by Councilor Bownes and seconded by Councilor Hamel ; the motion passed with all in favor. UNFINISHED BUSINESS (1) Second reading of resolution 2015-22 relative to authorizing the City Manager to expend Equitable Sharing Agreement funding from the US Department of Justice in an amount not to exceed $8,000 to be used for the purchase of surveillance equipment in accordance with the guidelines of the Department of Justice Motion to waive a reading of this resolution in its entirety and to read by title only by Councilor Baer and seconded by Councilor Doyle; the motion passed with all in favor. Motion of a second reading of resolution 2015-22, authorizing the City Manager to accept funds up to $8,000 from the Department of Justice for the purchase of surveillance equipment, as presented by Councilor Baer and seconded by Councilor Bolduc; the motion passed with all in favor. (2) Second reading of resolution 2015-23 relative to authorizing the City Manager to accept and expend Drug Forfeiture Funds in the amount of $9,891.32 to be used for a law enforcement purpose as outlined by the State of NH Department of Justice Motion to waive a reading of this resolution in its entirety and to read by title only by Councilor Hamel and seconded by Councilor Doyle; the motion passed with all in favor. Motion of a second reading of resolution 2015-23, authorizing the City Manager to accept and expend funds in the amount of $9,891.32 from the State of NH Department of Justice for a purpose approved by the State of NH Department of Justice, as presented by Councilor Baer and seconded by Councilor Hamel; the motion passed with all in favor. (3) Second reading of resolution 2016-04 relative to authorizing the City Manager to accept and expend grants on behalf of the City in the amount of $9,989.76 for Laconia Police Department STEP Patrols Motion to waive the reading of resolution 2016-04 in its entirety and to read by title only by Councilor Baer and seconded by Councilor Bolduc; the motion passed with all in favor. Page 11 of 51  Motion of a second reading of resolution 2016-04, relative to authorizing the City Manager to accept and expend grants on behalf of the City in the amount of $9,989.76 for Laconia STEP Patrols, as presented by Councilor Baer and seconded by Councilor Bolduc; the motion passed with all in favor. NOMINATIONS, APPOINTMENTS & ELECTIONS (1) Nadine L. Jordan - seeking appointment to an alternate position on the Library Board of Trustees for a three-year term expiring at the end of March, 2019 (2 alternate positions available) Motion to appoint Nadine Jordan to an alternate position on the Library Board of Trustees for a three-year term expiring at the end of March, 2019 by Councilor Bolduc and seconded by Councilor Doyle; the motion passed with all in favor. (2) Hamilton McLean - seeking reappointment as the Planning Board's representative to the Lakes Region Planning Commission to a four-year term expiring at the end of March, 2020 Motion to reappoint Hamilton McLean as the Planning Board's representative to the Lakes Region Planning Commission to a four-year term expiring at the end of March, 2020 by Councilor Doyle and seconded by Councilor Baer; the motion passed with all in favor. (3) Elizabeth Ballantyne - seeking reappointment as a full member of the Putnam Fund to a five-year term expiring at the end of March, 2021 (1 regular position available) Motion to reappointment Elizabeth Ballantyne as a full member of the Putnam Fund for a five-year term expiring at the end of March, 2021 by Councilor Bolduc and seconded by Councilor Hamel; the motion passed with all in favor. COUNCIL COMMENTS Councilor Bolduc noted that he attended the dedication of the rink at the Laconia Ice Arena to Merrill Fay. He was also joined by Mayor Engler at the event. It was very nice to see so many current and former hockey players attend the dedication. NON-PUBLIC SESSION According to RSA 91-A:3, II FUTURE AGENDA ITEMS (1) Ordinance amendment relative to Chapter 167, Noise and Chapter 161, Licensing as it pertains to outdoor sound equipment and loudspeakers (tabled at the meeting of 9/28/15) (2) Second reading of a resolution relative to the adoption of RSA 31:95-b, Appropriation of funds made available during the year (tabled at the meeting of 11/23/15 pending the outcome of legal matters) (3) Master Plan (4) Milfoil Treatment Funding Request (5) Sewer & Water Master Plan (6) Single Stream Recycling/Concord Co-op/Solid Waste Disposal Cost Reduction (7) Strategic Planning/Goal Setting (8) WOW Trail ADJOURNMENT Motion to adjourn made at 8:53 p.m. by Councilor Bolduc and seconded by Councilor Baer; Page 12 of 51 the motion passed with all in favor. Respectfully Submitted, Mary A Reynolds City Clerk Page 13 of 51  CITY COUNCIL ITEM INFORMATION SHEET DATE SUBMITTED: 4/5/2016 FROM: Nancy Brown, Administrative Assistant SUBJECT: Temporary Traffic Order 2016-04, Laconia Farmers' Market DISCUSSION: The Laconia Farmers' Market is requesting a Temporary Traffic Order for their annual market which runs from June 18 to September 24, 2016. This is a recurring event. REQUESTED ACTION: Proposed motion: I move to approve Temporary Traffic Order #2016-04, Laconia Farmers' Market. ATTACHMENTS: Description Type Upload Date File Name Temporary Traffic Order Backup Material 4/6/2016 TTO_2016- 2016-04 04_Laconia_Farmers_Market.pdf Page 14 of 51  TEMPORARY TRAFFIC CONTROL ORDER 2016- 04 LACONIA FARMERS MARKET According to the provisions of Chapter 221, Section 53 of the Laconia City Ordinances, the City Council hereby adopts the following Temporary Traffic Order: 1. This order shall become effective on Saturday, June 18, 2016 and shall expire Saturday, September 24th, 2016. Every Saturday between the hours of 8:00 am to noon a portion of the City Hall parking lot between City Hall and the Post Office shall be designated for use by Laconia Farmers Market for a weekly farmers market. 2. Laconia Farmers Market will be responsible for the clean-up and containment of any solid waste generated in this area on the above date and times. 3. This order is contingent upon Laconia Farmers Market providing the City with a certificate of insurance naming the City as an additional insured in the amount of no less than one million ($1,000,000.00) dollars. Adopted by the Laconia City Council this _____ day of ________, 2016. Mary Reynolds, City Clerk Issued this ____ day of _________, 2016 Scott Myers, City Manager Page 15 of 51  CITY COUNCIL ITEM INFORMATION SHEET DATE SUBMITTED: 4/5/2016 FROM: Nancy Brown, Administrative Assistant SUBJECT: Temporary Traffic Order 2016-05 - Memorial Day Parade DISCUSSION: Wilkins-Smith Post 1 of the American Legion is requesting a Temporary Traffic Order for this year's Memorial Day Parade. This is a recurring event. REQUESTED ACTION: Proposed motion: I move to approve Temporary Traffic Order #2016-05, Memorial Day Parade. ATTACHMENTS: Description Type Upload Date File Name Temporary Traffic Backup Material 4/7/2016 TTO_2016- Order 2016-05 05_Memorial_Day_Parade___Ceremony.pdf Page 16 of 51  TEMPORARY TRAFFIC ORDER MEMORIAL DAY PARADE 2016-05 According to the provisions of Chapter 221, Section 52 of the Laconia City Ordinances, the Laconia City Council hereby adopts the following Temporary Traffic Control Order for May 30, 2016: 1. No parking or vehicular traffic shall be permitted on Garfield Street from Union Cemetery to the intersection on South Main Street for the Memorial Day Parade attendee line up. This portion of the order shall become effective at 9:00 a.m. and shall expire at 10:30 a.m. 2. No parking shall be permitted on that portion of South Main Street, starting at Wyatt Park, proceeding to Main Street until its intersection with New Salem Street for the Memorial Day Parade. This portion of the order shall become effective at 9:30 a.m. and shall expire at 12:00 p.m. 3. Vehicular traffic shall be prohibited on that portion of South Main Street, starting at Wyatt Park, proceeding to Main Street until its intersection with New Salem Street and on Church Street from the intersection of Beacon Street East to the intersection of Main Street for the Memorial Day Parade. This portion of the order shall become effective at 10:00 a.m. and shall conclude at 12:00 p.m. 4. The City’s Public Works Department will provide the barricades for use in restricting vehicular traffic in all specified areas. Wilkins-Smith Post 1 of the American Legion will be responsible for assembling and removing all barricades before and after the event. 5. The Laconia Police Department will provide personnel to assist in re-routing traffic between the hours of 10:00 a.m. and 12:00 p.m. 6. A certificate of liability insurance in the amount of no less than one million dollars ($1,000,000) naming the City of Laconia as an additional insured shall be provided for this event by Wilkins Smith Post 1 of the American Legion. The provisions of this order shall expire at 12:00 p.m. on May 30, 2016. Mary Reynolds, City Clerk Issued this ______ day of _______, 2016. Scott Myers, City Manager Page 17 of 51  CITY COUNCIL ITEM INFORMATION SHEET DATE SUBMITTED: 4/5/2016 FROM: Nancy Brown, Administrative Assistant Peter Stewart - seeking appointment to a regular position on the Lakeport TIF SUBJECT: District Advisory Board for a three-year term expiring at the end of June, 2019 (five positions vacant) DISCUSSION: Interviews of individuals applying for appointment or reappointment to Boards and Commissions will be held at this meeting; appointments will be made at the Council's April 25, 2016 meeting. ATTACHMENTS: Description Type Upload Date File Name Application Backup Material 4/6/2016 Peter_Stewart_s_Application.pdf Page 18 of 51 Page 19 of 51 Page 20 of 51  CITY COUNCIL ITEM INFORMATION SHEET DATE SUBMITTED: 4/5/2016 FROM: Nancy Brown, Administrative Assistant SUBJECT: Monthly Economic Development Update ATTACHMENTS: Description Type Upload Date File Name Monthly Economic Development Backup Material 4/6/2016 Monthly_Economic_Development_Report_April_2016.pdf Report Page 21 of 51  MONTHLY ECONOMIC DEVELOPMENT REPORT APRIL, 2016 Laconia’s Unemployment Rate * Geography February January February 2016 2016 2015 Laconia 3.6% 3.7% 4.8% Belknap County 3.3% 3.4% 4.7% Concord 2.7% 2.8% 4.0% Manchester 3.3% 3.3% 4.7% State of NH 3.1% 3.2% 4.5% Employment & Wages Laconia, NH MicroNECTA - 3rd QUARTER 2015 July August Sept. Average Average 2015 2015 2015 Quarterly Weekly Industry Units Empl. Empl. Empl. Empl. Wage Total, Private plus Government 837 13,421 13,311 13,001 13,244 $793.70 Agriculture/Forestry/Fishing n n n n n n Mining 0 0 0 0 0 0 Construction n n n n n n Manufacturing 44 1,529 1,513 1,516 1,519 $962.51 Service-Providing Industries 669 9,691 9,587 9,000 9,426 $766.45 Utilities n n n n n n Wholesale Trade 42 179 173 178 177 $1,482.65 Retail Trade 119 1,705 1,675 1,612 1,664 $579.75 Transportation and Warehousing 11 288 276 262 275 $842.56 Information 7 61 62 60 61 $643.06 Finance and Insurance 34 277 279 274 277 $1,266.37 Real Estate and Rental and Leasing 28 112 108 106 109 $602.71 Professional and Technical Service 60 380 380 378 379 $1,177.23 Management of Companies/Enterprises 7 482 483 474 480 $1,245.75 Administrative and Waste Services 44 438 428 428 431 $541.19 Administrative & Support Services n n n n n n Educational Services n n n n n n Health Care and Social Assistance 87 2,564 2,592 2,548 2,568 $1,081.71 Arts, Entertainment, and Recreation 28 710 672 555 646 $332.10 Accommodation and Food Services 102 1,899 1,861 1,546 1,769 $397.57 Other Services Except Public Admin 91 550 550 547 549 $578.16 Total Government 44 1,547 1,567 1,856 1,657 $723.11 n = data does not meet disclosure standards Prepared by: Economic and Labor Market Information Bureau, New Hampshire Employment Security, Concord, New Hampshire 03301 (603) 228-4124 Page 1 Page 22 of 51  CPI-U 12 Month Percent Change Year Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Annual HALF1 HALF2 2006 4.0 3.6 3.4 3.5 4.2 4.3 4.1 3.8 2.1 1.3 2.0 2.5 3.2 3.8 2.6 2007 2.1 2.4 2.8 2.6 2.7 2.7 2.4 2.0 2.8 3.5 4.3 4.1 2.8 2.5 3.1 2008 4.3 4.0 4.0 3.9 4.2 5.0 5.6 5.4 4.9 3.7 1.1 0.1 3.8 4.2 3.4 2009 0.0 0.2 -0.4 -0.7 -1.3 -1.4 -2.1 -1.5 -1.3 -0.2 1.8 2.7 -0.4 -0.6 -0.1 2010 2.6 2.1 2.3 2.2 2.0 1.1 1.2 1.1 1.1 1.2 1.1 1.5 1.6 2.1 1.2 2011 1.6 2.1 2.7 3.2 3.6 3.6 3.6 3.8 3.9 3.5 3.4 3.0 3.2 2.8 3.5 2012 2.9 2.9 2.7 2.3 1.7 1.7 1.4 1.7 2.0 2.2 1.8 1.7 2.1 2.3 1.8 2013 1.6 2.0 1.5 1.1 1.4 1.8 2.0 1.5 1.2 1.0 1.2 1.5 1.5 1.5 1.4 2014 1.6 1.1 1.5 2.0 2.1 2.1 2.0 1.7 1.7 1.7 1.3 0.8 1.6 1.7 1.5 2015 -0.1 0.0 -0.1 -0.2 0.0 0.1 0.2 0.2 0.0 0.2 0.5 0.7 0.1 -0.1 0.3 2016 1.4 1.0 * Annualized Year To Date: 1.2% UPDATE ON ECONOMIC DEVELOPMENT PARTNERSHIPS: Belknap EDC Annual Meeting Recap The event was sponsored by Meredith Village Savings Bank, Gold Sponsor; Cross Insurance, The Laconia Daily Sun and Gunstock Mountain Resort, Silver Sponsors; and the Bank of New Hampshire, the Inn at Mill Falls, Franklin Savings Bank, and Denoncourt, Waldron & Sullivan, at the Bronze sponsorship level. More than 100 Lakes Region business and civic leaders attended and were updated by the Belknap EDC Board of Directors on the status of the EDC's goals and strategic plan. The Board of Directors also presented the Norman Marsh Leadership Award to Henry Lipman who has invested in the betterment of the Lakes Region for many years as a business leader, volunteer, adviser, City Councilor, and friend to many. No economic or community effort is complete without his involvement. More details can be found at belknapedc.org Learning Opportunities at the Enterprise Center at Plymouth Social Media Trendsetting March 30, 10am-12pm 3 Part DIY Marketing Series: ECP 9-12pm Part I - Logo Design: April 1 Part II – Collateral: April 8 Part III- Develop a Web Presence: April 15 More details can be found at http://www.enterprisecenternh.com/seminars/. New Hampshire Small Business Development Center: What you need to Know About Crowd Funding Crowdfunding is the practice of funding a project or venture by raising monetary contributions from a large number of people, primarily over the Internet. The NH Small Business Development Center has more information on this platform in its blog this month. For more details, click here. Page 2 Page 23 of 51  CITY COUNCIL ITEM INFORMATION SHEET DATE SUBMITTED: 4/5/2016 FROM: Nancy Brown, Administrative Assistant SUBJECT: Financial and Operational Trends Report ATTACHMENTS: Description Type Upload Date File Name Financial and Financial_and_Operational_Trends_- Operational Trends Backup Material 4/6/2016 _April_2016.pdf Report Page 24 of 51 Page 25 of 51 Page 26 of 51 Page 27 of 51 Page 28 of 51 Page 29 of 51  CITY COUNCIL ITEM INFORMATION SHEET DATE SUBMITTED: 4/5/2016 FROM: Detective Lieutenant Thomas Swett SUBJECT: Highway Safety Grant - Laconia Radar (1) #315-16B-092 DISCUSSION: The Laconia Police Department was given application for a Highway Safety Grant for the City of Laconia in the amount of $527.00. This grant requires a fifty percent (50%) municipal In-Kind match of $527.00. This grant is earmarked Laconia Radar (1) #315-16B-092. The specific grant that was applied for will cover the replacement of a broken radar unit with an expected cost of $1,054.00. If the City concurs with the contents of the contract, it will be given consideration for final approval. Program Title: Laconia Radar (1) #315-16B-092 Funding Source: Office of Highway Safety Start Date: October 1, 2015 Termination Date: September 30, 2016 Copies of the grant documents are available for review in the City Manager's Office. FISCAL IMPACT (If Applicable): This grant requires a fifty percent (50%) municipal In-Kind match of $527.00. REQUESTED ACTION: First reading of Resolution # 2016-05 and to schedule a public hearing. Proposed motion according to Council Rule 29 (F) (1): "I move to waive the reading of Resolution # 2016-05 in its entirety and to read by title only." Proposed motion: "I move a first reading of Resolution # 2016-05 relative to authorizing the City Manager to accept and expend grants on behalf of the City in the amount of $527.00 for Laconia Radar (1) #315-16B-092 for replacement of a broken radar unit and to schedule a public hearing on April 25, 2016 during the regular City Council meeting. ATTACHMENTS: Page 30 of 51  Description Type Upload Date File Name Memo to City Backup Material 4/6/2016 2016_Radar_Replacement_City_Hall_Memo.pdf Manager Resolution 2016-05 Backup Material 4/7/2016 2016-05_Laconia_Radar.pdf Page 31 of 51  LACONIA POLICE DEPARTMENT Laconia, New Hampshire MEMORANDUM DATE: 4/6/2016 TO: Scott Myers, City Manager FROM: Lt. Thomas E. Swett RE: Highway Safety Grant On August 3, 2015 the police department was given application for a highway safety grant for the City of Laconia. The grant is for $527.00. This grant does require a municipal match of $527.00 and is earmarked Laconia Equipment Replacement. If the city concurs with the contents of the contract it will be given consideration for final approval. Program Title: FFY 2016 Equipment Grant Funding Source: National Highway Traffic Safety Administration The Project Title: Laconia Equipment Replacement Start Date: October 1, 2015 Termination Date: September 15, 2016 This grant is for the replacement of a Kustom Signals Falcon Handheld radar unit that was purchased on 04/27/93 by the Laconia Police Department. This Handheld radar unit is no longer serviceable and cannot be repaired by the manufacturer. This grant would pay for one-half the cost of a new Kustom Signals Falcon HR, Handheld battery operated radar unit. This unit will be used primarily by the motor unit in the summer in a stationary mode to help address issues with speeders in areas where it is not conducive to park a marked cruiser on the side of the roadway to monitor traffic speeds. This grant will benefit the City of Laconia as it will increase the number of motorist contacts leading to the issuance of citations and warnings that will contribute to increased public awareness that motor vehicle violations will not be tolerated. In addition, the presence of the Laconia Police patrols will help to decrease motor vehicle crashes which will make the roadways safer for all vehicle operators and pedestrians. If you have any questions, please feel free to contact me. Thank you, TES Page 32 of 51 RESOLUTION 2016-05 CITY OF LACONIA In the Year of Our Lord two thousand and sixteen A RESOLUTION RELATIVE TO AUTHORIZING THE CITY MANAGER TO ACCEPT AND EXPEND GRANTS ON BEHALF OF THE CITY IN THE AMOUNT OF $527.00 FOR LACONIA RADAR Resolved by the City Council of the City of Laconia as follows: WHEREAS, the Laconia City Charter, Section 5:06, requires the Council to designate the source of any money appropriated after the budget is adopted; and WHEREAS, on occasion grants will be made available to the City for various projects or areas of interest that are beneficial to the City and its residents; and WHEREAS, the Laconia Police Department has been given application for a Highway Safety grant in the amount of $527.00 with a required fifty percent (50%) municipal In-Kind match of $527.00. NOW THEREFORE, the City Manager is hereby authorized, on behalf of the City, to accept and expend donations in the amount of $527.00, for Laconia Radar (Project Title Laconia Radar (1) #315-16B-092). The City Council further authorizes the establishment of a separate account(s) for a distinctly stated, public purpose that is not foreign to the City or incompatible with the objective of its organization. The City Manager shall be the designated agent of the Council to carry out the objectives set forth herein. This Resolution shall take effect after two readings and upon its passage. Edward Engler, Mayor Passed and approved this ___ day of April, 2016 Mary Reynolds, City Clerk Page 33 of 51  CITY COUNCIL ITEM INFORMATION SHEET DATE SUBMITTED: 4/6/2016 FROM: Scott Myers, City Manager SUBJECT: 2016 Goal Setting Report DISCUSSION: A Goal Setting Session facilitated by Primex was held on February 6, 2016 with the Mayor, City Councilors, department heads and the City Manager in attendance. The attached report reflects the goals identified at that session and a proposed action plan going forward. REQUESTED ACTION: If the Council is in agreement with the 2016 Goal Setting Report, the following motion is proposed: "I move to approve the 2016 Goal Setting Report as presented." ATTACHMENTS: Description Type Upload Date File Name 2016 Goal Setting Backup Material 4/6/2016 Laconia_Goal_Setting_Report_February5_2016.pdf Report Page 34 of 51  Working together is success. ­­ — Henry Ford GOAL SETTING City of Laconia New Hampshire Goal Setting Facilitated Meeting February 5, 2016 3 NH Public Risk Management Exchange P r o m o t i n g E x c e l l e n c e i n t h e P u b l i c S e c tPage o r 35 of 51  City of Laconia Goal Setting Report Attendees Mayor and Council Mayor Edward Engler Councilor Brenda Baer Councilor Armand Bolduc Councilor David Bownes Councilor Ava Doyle Councilor Robert Hamel Councilor Henry Lipman City Manager and Department Heads City Manager Scott Myers Police Chief Christopher Adams Public Works Director Paul Moynihan Director of Recreation and Facilities Kevin Dunleavy Planning and Zoning Director Shanna Saunders Assistant Fire Chief Kirk Beattie Library Director Randy Brough City Assessor Jon Duhamel Water Department Superintendent Seth Nuttelman Finance Director Donna Woodaman The session was facilitated by: Rick Alpers, Member Services and Risk Management Consultant, Primex3 Sally Tanner, Member Service Consultant, Primex3 Purpose and Intended Results The purpose of the goal setting session was to assist the Laconia City Council and City department heads in establishing goals that will move the City forward. The goals identified will become part of the Council and management staff’s ongoing action plan moving forward. Identification and Prioritization of Goals Goals were defined as qualitative statements of what the City intends to accomplish over a period of years. These are ”big picture” items vital to organizational success. Each council member and the City Manager were asked to prepare up to three goals that are essential to move the City forward, keeping in mind the goal definition. Each participant reviewed their goals as follows: PagePage 36 2of 51  City of Laconia Goal Setting Report Councilor Doyle: 1. Erosion at Weirs Beach and infrastructure of Lakeside Avenue 2. Socio-economic issues – substance abuse as an example 3. City involved in promoting Surf Coaster property 4. Regionalization of city municipal services Councilor Baer: 1. Stop the downward spiral of income inequality 2. Create more major events for the city i.e Winter Carnival 3. Better relations between city planning/zoning with developers and other businesses 4. Attack the ongoing drug crisis a. Need for programs b. Support system for independent success c. Partnership with all community stakeholders Councilor Bownes: 1. Continued growth in downtown area a. Public/private partnership theater b. Parking Garage repairs or replacement 2. Finish master plan update with focus of planning and zoning to make departments more business friendly 3. Weirs Beach/Lakeside Ave. infrastructure updates to make city a year round destination 4. Work with neighboring communities and Belknap County to provide substance abuse prevention and Mental Health assistance programs Mayor Engler: 1. City to focus on economic development prosperity a. Encourage population growth b. Encourage economic growth in resort amenities i.e. Weirs Beach c. Complete analysis of old state school property and determine what role city should play with this property’s future d. City play a key role in the development of downtown area – theatre, parking, infrastructure improvements Councilor Hamel: 1. Continue infrastructure repairs – to include: Buildings, roads, sidewalks, equipment and fences 2 . Improve the overall image of the city a. Keep the City to be safe place to live b. Have public parks remain clean PagePage 37 3of 51  City of Laconia Goal Setting Report c. Business friendly for contractors wanting to work on building developments d. Welcome signs replaced e. Development of certain large tracts of land f. Work closely with landlords to encourage upgrades to their rental properties g. Recycling – create a place to bring items rather than throw them out 3. Improve economics in the city a. Increase skilled work force b. Encourage/assist property owners to update their properties c. Housing projects beyond just for low income 4. Concerns with aging population a. a need for Transportation services b. a need for additional Senior services/programs Councilor Bolduc: 1. Restoring Weirs Beach – the actual beach 2. Development of Surf Coaster 3. Development of state school property – active role in the process 4. New downtown garage on city hall lot Councilor Lipman: 1. Regional economic development with Laconia to play the lead. Regional is essential – what happens surrounding the Laconia area. Specialized services could be regional. 2. Connecting with businesses developers to become business friendly a. Customer service training with focus of greater sensitivity with working with contractors etc. for simpler solutions b. Assist and guide developers to successful projects 3. Develop leadership skills of city management team. Succession plan for leadership 4. Cleary define and establish expectations of policy/government vs operations to prevent micromanaging image City Manager Myers: 1. Economic Development – establish a framework 2. Sustainable budgeting to support economic development/infrastructure 3. Regionalization – sharing services and resources 4. Changing demographics of Laconia – making investments in the schools. School system becomes a draw as opposed to sending kids to other districts. PagePage 38 4of 51  City of Laconia Goal Setting Report Development of Strategic Objectives for Top Goals Strategic Objectives were defined as short and long-term quantitative results that directly support the goals. Objectives should be measurable, achievable, related to the key factors for success in the City, and consistent with the goals. Objectives describe what the City wants to happen. Participants reviewed the goals reported and consolidated them into four categories. The four goals would be accomplished within two years and participants discussed how each goal and objective would be met. Economic Development §§ Continued revitalization of downtown area ØØ Parking garage – decision by 4/30/16 – current status ØØ Riverwalk – ongoing – going out to bid – potential construction Fall ‘16 or Spring ‘17 75% completion ØØ Theatre development- municipal owned – city auditorium Plans to operate/maintain 9/1/16 ØØ Zoning issues – downtown. Recommendations from planning board to council 10/1/16 ØØ Street signs/traffic pattern – recommendations 12/1/16 ØØ Major events – no date – rather accomplish and identify some events – Chamber of Commerce and Council §§ Weirs Beach ØØ Beach improvements - scope of work – Fall 2016 ØØ Lakeside Ave infrastructure – presentation to action committee – utilities to properties – underground. All on track. Fall 2016 with Spring 2017 completion ØØ Land use – zoning recommendations for CR zone 4/1/16 §§ Housing ØØ Encourage market rate family housing for rentals. Attract to area(county) especially Laconia ØØ Attract families ØØ Partnerships with developers – would zoning need to change? Spring 2017 for housing chapter of master plan §§ State School Property ØØ Going on the market Spring 2016 – need to make decision if city is to purchase the property. State will not make a decision until Fall 2016 ØØ Analysis of property – immediate due date §§ Regional Economic Development ØØ Continue to support – bring business to region – not just to city ØØ Shared services PagePage 39 5of 51  City of Laconia Goal Setting Report Socio Economic Conditions §§ Forming partnerships with community stakeholders §§ Homeless population/indigent population §§ Trouble youths staying in the community causing issues- generational cycle. Delivering resources to targeted populations by education to young in order to change behaviors. §§ Drug crisis that includes the use of heroin. Community conversations with partners to leverage success to include various components such as recovery and education. §§ Continue to raise prosperity for community §§ Support services to the region to include programs and facilities to address the issues and provide treatments §§ Provisions for aging population – current elderly and baby boomers on their way. Can City’s Fire EMS be in the home health care service. How can this be done? Senior Services – work on the funding of programs and the delivery. Develop Process – Business Friendly Reputation §§ Staff training to include Conflict Resolution and Customer Service. Objections to policies is what is heard most from customers §§ Streamline permit process. Electronic processing of permits §§ Paying of bills simplified for city services §§ Property evaluations – more often §§ Look at policies – can they be revised? By departments. From complaints? Relationship Building between City Council and Management §§ Budget process – implement process between governance and operations 6/1/2016 §§ Provide proposals for programs before budget is presented §§ Council to hear department ideas prior to gap between April 1 budget to actual budget hearings for June 1 Concluding Thoughts Thank you again for the opportunity to participate in this important process. Primex3 appreciates the opportunity to provide assistance to members with goal setting, and to help governing bodies develop paths to achieve their visions. A forward-looking community that is deliberate, disciplined, and strategic in developing and accomplishing its goals illustrates how “good management is good risk management.” PagePage 40 6of 51  Bow Brook PLace 46 Donovan Street Concord, NH 03301 603-225-2841 800-698-2364 www.nhprimex.org Trust. Excellence. Ser vice. Page 41 of 51  CITY COUNCIL ITEM INFORMATION SHEET DATE SUBMITTED: 4/6/2016 FROM: Scott Myers, City Manager Request for the City to rent a portion of Lakeside Avenue to Amsoil for $5,000 with SUBJECT: the proceeds going to the City during Laconia Motorcycle Week 2016. DISCUSSION: The Laconia Motorcycle Week Association is bringing forward a proposal for the City to rent a portion of Lakeside Avenue to Amsoil for $5,000 during Laconia Motorcycle Week 2016, with the proceeds going to the City. The space in question is adjacent to and just north of the space that has been occupied by Progressive Insurance over the past few years, and it would be of similar size. ATTACHMENTS: Description Type Upload Date File Name Amsoil booth layout Backup Material 4/6/2016 Amsoil_proposal.pdf proposal Page 42 of 51 Page 43 of 51  CITY COUNCIL ITEM INFORMATION SHEET DATE SUBMITTED: 4/6/2016 FROM: Brandee Loughlin, Assistant Planner Official adoption of the Council action taken at the meeting of February 22, 2016 to SUBJECT: support the recommendation of the Planning Board to amend the Zoning Map of the Surf Coaster property DISCUSSION: Ordinance 02 2016 02 is presented for the Council to officially adopt the change to the Zoning Map. After several public input sessions before the Council, it was decided by the Council to agree with the recommendation of the Planning Board and a motion was made to that effect. To officially change the Zoning Map, this ordinance must be adopted. REQUESTED ACTION: Motion #1: "I moved to waive a reading of this ordinance in its entirety and to read by title only." Motion #2: "I move to approve ordinance 02 2016 02 amending chapter 235, Zoning, relative to Article III, Chapter 235-15, Official Zoning Map, as presented." ATTACHMENTS: Description Type Upload Date File Name Ordinance Ordinance 4/7/2016 02_2016_02_chapter_235_zoning_map.pdf Page 44 of 51 ORDINANCE 02 2016 02 CITY OF LACONIA _______________________ In the Year of our Lord two thousand and sixteen AN ORDINANCE AMENDING CHAPTER 235 ZONING RELATIVE TO ARTICLE III 235-15 OFFICIAL ZONING MAP The City of Laconia ordains that the ordinance of the City of Laconia, as amended, be and are further amended in Chapter 235, Article 3, Official Zoning Map. Amend the Official Zoning Map of Laconia by rezoning the parcels identified as Map/Block/Lot 163-241-8 and 172-241-3, otherwise known as the Surf Coaster property, from mixed uses of Commercial Resort (CR), Rural Residential 2 (RR2), and Residential Single Family (RS) to Commercial Resort (CR). This ordinance amendment shall take effect upon its passage. Edward Engler, Mayor Passed and approved this 11th day of April, 2016. Stacy Anders, Deputy City Clerk Page 45 of 51  CITY COUNCIL ITEM INFORMATION SHEET DATE SUBMITTED: 4/7/2016 FROM: Marv Everson, Airport Manager Request to schedule a meeting of the Laconia Airport Appointive Agency on April SUBJECT: 25, 2016 at 6:30 p.m. for the purpose of interviewing applicants to serve on the Airport Authority DISCUSSION: Posting for applicants was made the week of March 21 and resumes received by the Airport Authority by April 8, 2016. REQUESTED ACTION: Motion: "I move to schedule a meeting of the Airport Appointive Agency for March 25, 2016 at 6:30 p.m. " Page 46 of 51  CITY COUNCIL ITEM INFORMATION SHEET DATE SUBMITTED: 4/7/2016 FROM: Marv Everson, Airport Manager Request to authorize the Mayor to sign grant applications for the Laconia Airport SUBJECT: Authority DISCUSSION: The Airport Authority is in the process of applying for two grants; SBG-09-11-2916 - Marking, Seal Coating, Runway Distance Remaining Signs, and Taxiway Crack Sealing, and SBG-09-12- 2016 – Environmental Assessment for Obstruction Removal/Mitigation for RWY 8-26’s Airspace and Avigation Easement Acquisition Project. These grants need to be signed by the Chair of the Airport Authority and the Mayor of the City, as well as the Airport Authority's Attorney. REQUESTED ACTION: Motion: "I move to authorize the Mayor to sign grant application SBG-09-11-2916 - Marking, Seal Coating, Runway Distance Remaining Signs, and Taxiway Crack Sealing, and SBG-09- 12-2016 – Environmental Assessment for Obstruction Removal/Mitigation for RWY 8-26’s Airspace and Avigation Easement Acquisition Project as presented" ATTACHMENTS: Description Type Upload Date File Name Memo from LAA Cover Memo 4/7/2016 airport_memo.pdf Page 47 of 51  LACONIA AIRPORT AUTHORITY 65 Aviation Dr, Gilford, NH 03249 (603) 524-5003  fax (603) 528-0428 marv.everson@laconiaairport.com MEMO TO: Mary Reynolds, Clerk, City of Laconia, NH FROM: Marv Everson, Airport Manager RE: Proposed Grant Agreement DATE: 3-25-2016 The Laconia Airport Authority desires to undertake a Project to perform an Environmental Assessment for Obstruction Removal/Mitigation for Runway 8-26 and Avigation Easement Acquisition. This environmental assessment project evaluates the impacts to the cultural and environmental resources resulting from removing and/or lighting obstructions and the acquisition of avigation easements to the approaches to Runway 8-26. The project develops and evaluates alternatives for the removal and/or lighting of obstructions. Off- airport obstructions will be evaluated based on the Terminal Instrument Procedures (TERPS) approaches. On-airport obstructions will be evaluated based the FAR Part 77 surfaces. The anticipated benefits to this Project are resulting safety improvements to the runway approaches. The data collection process involves three broad approaches: The collection and synthesis of previously issued reports, documents, plans, databases, and graphics, both on-line as well as hard copies; field surveys and site visits of Laconia Municipal Airport and surrounding area; meetings and discussions with a variety of agencies, organizations, and interested parties. All pertinent readily available existing data will be collected, reviewed, collated, and analyzed. Reasonable alternative to the projects shall be proposed. The environmental resources on and in the vicinity of Laconia Municipal Airport that are likely affected by the proposed/alternative projects will be determined. Specific impact categories listed in FAA Order 1050.1F will be addressed by the environmental assessment. Page 48 of 51  CITY COUNCIL ITEM INFORMATION SHEET DATE SUBMITTED: 3/17/2016 FROM: Scott Myers, City Manager SUBJECT: Wage & Compensation Plan DISCUSSION: In accordance with the authority outlined in Section 6:02 of the Laconia City Charter and Section 1.4 of the City's Classification and Compensation Plan, I am submitting the following amendments to the City's Wage and Compensation Plan. The amendments will automatically take effect unless vetoed by a majority vote of the City Council within thirty (30) days of March 28, 2016. The amendments are as follows: This amendment will add the following positions to the Compensation Plan to reflect additional responsibilities resulting from the Inter-Municipal agreement: Fire Chief - IM Add to Grade 30 Asst. Fire Chief - IM Add to Grade 28 This amendment will adjust the minimum salary for the following ranges to correspond to the other grade ranges on the schedule: Change Minimum to: Grade 25 $56,904 .88 Grade 27 $69,754 .52 Grade 28 $72,580.88 FISCAL IMPACT (If Applicable): The difference in salary from the Fire Chief (Grade 28) and Assistant Fire Chief (Grade 26) to the proposed will be funded by the Inter-Municipal Agreement for the administrative services of the Fire Chief with the Town of Belmont. REQUESTED ACTION: The amendments will automatically take effect unless vetoed by a majority vote of the Council within thirty (30) days of March 28, 2016. Page 49 of 51 ALTERNATIVE ACTION: The Council may approve these amendments this evening. Proposed motion: "I move to approve the amendments to the City's Wage and Compensation Plan as presented" ATTACHMENTS: Description Type Upload Date File Name Proposed Wage & Backup Material 3/17/2016 wage___comp_sched.pdf Compensation Schedule Page 50 of 51 Page 51 of 51