City Council

LACONIA CITY COUNCIL MEETING April 25, 2016 City Hall - Conference Room 200A 7:00 PM AGENDA CALL TO ORDER SALUTE TO THE FLAG RECORDING SECRETARY ROLL CALL ACCEPTANCE OF MINUTES OF PREVIOUS MEETINGS 1. Regular and non-public minutes of April 11, 2016 CONSENT AND ACTION CALENDAR 1. Request by Lakeport Association to raise funds on City property and to waive vendor and site review fees 2. Temporary Traffic Order 2016-06, Laconia Main Street Farmers' Market - and request to waive vendor fees 3. Temporary Traffic Order 2016-07, July 4th Parade & Festivities 4. Temporary Traffic Order 2016-08, Laconia Motorcycle Week 2016 CITIZEN COMMENTS FOR MATTERS NOT ON THE AGENDA INTERVIEWS COMMUNICATIONS PUBLIC HEARING 1. A public hearing regarding proposed Resolution 2016-05 relative to authorizing the City Manager to accept and expend a Highway Safety Grant on behalf of the City in the amount of $527 for the Laconia Police Department for replacement of broken radar equipment PRESENTATIONS 1. Update on WOW Trail project status to include removal of parking spaces on New Salem Street and discontinuance of dedicated right-turn lane on New Salem Street Page 1 of 88 MAYOR'S REPORT COMMITTEE REPORTS *Not all items in this section may be acted on. Reports and updates will be made when necessary. 1. FINANCE: (Lipman, Hamel, Baer) (a) Downtown TIF Financing (b) WOW Trail Funding 2. PUBLIC SAFETY: (Baer, Doyle, Bownes) (a) Fair St/Court St traffic problems and accidents 3. GOVERNMENT OPERATIONS and ORDINANCES: (Doyle, Bolduc, Bownes) (a) Review of Chapter 167, Noise and Chapter 161, Licensing as it pertains to outdoor sound equipment and loudspeakers (b) Ordinance Amending Chapter 221, Vehicles and Traffic/Parking on Sublawns (c) Procedural review of grant applications 4. LANDS and BUILDINGS: (Hamel, Lipman ,Bolduc) (a) Downtown parking garage (b) Repair & maintenance of City Buildings LIAISON REPORT CITIZEN REQUESTS TO COMMENT ON CURRENT AGENDA ITEMS MANAGER'S REPORT 1. Project Updates Report 2. Administrative Fine by Consent Agreement between the City of Laconia and the NH Department of Environmental Services, Air Resources Division NEW BUSINESS 1. Request for sale of tax deeded property for less than charges due the City 2. Request to approve the 2016-2017 Municipal Public Access Agreement between the City of Laconia and Lakes Region Public Access Television (LRPA) and request to authorize the City Manager to sign the agreement on behalf of the City 3. Purchase of state-owned property located on the easterly side of Frank Bean Road 4. Request for funds from the non-capital reserve account for the replacement of the Tardif Park House floor 5. Request by Belknap Mill Society to fundraise at Rotary Park on Friday, July 8, 2016 from 5:00 p.m. until 9:00 p.m. and to serve alcohol in a City Park 6. Request to approve the Facility Use Agreement between the City and Winnipesaukee Muskrats and to authorize the City Manager to sign the agreement on behalf of the City UNFINISHED BUSINESS Page 2 of 88  1. Second reading of Resolution #2016-05 relative to authorizing the City Manager to accept and expend grants on behalf of the City in the amount of $527.00 for the Laconia Police Department for replacement of broken radar equipment NOMINATIONS, APPOINTMENTS & ELECTIONS 1. Peter Stewart - seeking appointment to a regular position on the Lakeport TIF District Advisory Board for a three-year term expiring at the end of June, 2019 (5 vacant positions) 2. Appointment of Brandee Loughlin, Assistant Planning Director, to the Lakes Region Planning Commission Transportation Advisory Committee for a three-year term expiring March, 2019 COUNCIL COMMENTS NON-PUBLIC SESSION According to RSA 91-A:3, II: (a) The dismissal, promotion or compensation of any public employee, or the investigation of any charges against him, unless the employee affected (1) has a right to a meeting and (2) requests that the meeting be open, in which case the request shall be granted. (b) The hiring of any person as a public employee. (c) Matters which, if discussed in public, would likely affect adversely the reputation of any person, other than a member of the body or agency itself, unless such person requests an open meeting. (d) Consideration of the acquisition, sale or lease of real or personal property which, if discussed in public, would likely benefit a party or parties whose interests are adverse to those of the general community. (e) Consideration or negotiation of pending claims or litigation which has been threatened in writing or filed against the body or agency or any subdivision thereof, or against any member thereof because of his membership in such body or agency, until the claim or litigation has been fully adjudicated or otherwise settled. (i) Consideration of matters relating to the preparation for and the carrying out of emergency functions including training to carry out such functions, developed by local or state safety officials that are directly intended to thwart a deliberate act that is intended to result in widespread or severe damage to property or widespread injury or loss of life. FUTURE AGENDA ITEMS 1. Ordinance amendment relative to Chapter 167, Noise and Chapter 161, Licensing as it pertains to outdoor sound equipment and loudspeakers (tabled at the meeting of 9/28/15) 2. Second reading of a resolution relative to the adoption of RSA 31:95-b, Appropriation of funds made available during the year (tabled at the meeting of 11/23/15 pending the outcome of legal matters) 3. Master Plan 4. Milfoil Treatment Funding Request 5. Sewer & Water Master Plan 6. Single Stream Recycling/Concord Co-op/Solid Waste Disposal Cost Reduction 7. Strategic Planning/Goal Setting 8. WOW Trail ADJOURNMENT Page 3 of 88  CITY COUNCIL ITEM INFORMATION SHEET DATE SUBMITTED: 4/19/2016 FROM: City Clerk Mary Reynolds SUBJECT: Regular and non-public minutes of April 11, 2016 DISCUSSION: Minutes of the regular meeting were distributed to the Council on April 15, 2016. No corrections were received. If no further corrections are received the minutes are accepted as distributed. ATTACHMENTS: Description Type Upload Date File Name Draft minutes Backup Material 4/21/2016 04_11_16public-DRAFT.pdf Page 4 of 88  CITY OF LACONIA - CITY COUNCIL Monday, April 11, 2016-7:00 PM City Hall - Conference Room 200A MINUTES CALL TO ORDER Mayor Engler called the meeting to order at the above date and time SALUTE TO THE FLAG Councilor Bownes led the Salute to the Flag. RECORDING SECRETARY Deputy City Clerk Stacey Anders ROLL CALL Deputy Clerk Anders called the roll with the following Councilors in attendance: David Bownes, Henry Lipman, Brenda Baer, Bob Hamel and Armand Bolduc. Councilor Doyle was excused. T Mayor Engler stated that five (5) Councilors are in attendance and a quorum is established. AF STAFF IN ATTENDANCE: City Manager Scott Myers, Finance Director Donna Woodaman ACCEPTANCE OF MINUTES OF PREVIOUS MEETINGS R (1) Acceptance of regular minutes of March 28, 2016 Minutes of the March 28, 2016 regular meeting were distributed to the Council on April 1, 2016.One correction was received from Councilor Bownes and the minutes D were redistributed on April 7, 2016. With no further amendments the minutes are accepted as distributed. CONSENT AND ACTION CALENDAR (1) Temporary Traffic Order 2016-04 - Laconia Farmers' Market Motion to grant the Laconia Farmers' Market request of a Temporary Traffic Order for their annual market which runs from June 18 to September 24, 2016 made by Councilor Bolduc and seconded by Councilor Baer; the motion passed will all in favor. (2) Temporary Traffic Order 2016-05 - Memorial Day Parade Motion to grant the Laconia Farmers' Market request for a Temporary Traffic Order for their annual market which runs from June 18 to September 24, 2016 was made by Councilor Hamel and seconded by Councilor Bolduc; Page 5 of 88  the motion passed with all in favor. CITIZEN COMMENTS FOR MATTERS NOT ON THE AGENDA None INTERVIEWS None (1) Peter Stewart - seeking appointment to a regular position on the Lakeport TIF District Advisory Board for a three-year term expiring at the end of June, 2019 (5 vacant positions) P. Stewart was interviewed and thanked by the Council for his willingness to serve. COMMUNICATIONS None PUBLIC HEARING None PRESENTATIONS (1) Presentation of FY 2017 Municipal Budget T AF City Manager Myers gave the presentation of FY 2017 Municipal Budget. The following schedule was made for the Budget Worksessions: May 9, 2016 June 6, 2016 June 13, 2016 6:00 p.m. - School 7:00 p.m. 6:00 p.m. R June 20, 2016 June 27, 2016 MAYOR'S REPORT 7:00 p.m. 6:00 p.m. D Mayor Engler called attention to the 125th Anniversary Celebration meeting at the community room at the Fire Station at 6:30 p.m. on Mayor Engler brought up Laconia Fest at the drive in property with concerts and other events during Motorcycle Week. The site was approved to hold over 30,000 people on the site. COMMITTEE REPORTS *Not all items in this section may be acted on. Reports and updates will be made when necessary. (1) FINANCE (a) Downtown TIF Financing (b) WOW Trail Funding Page 6 of 88 (2) PUBLIC SAFETY (a) Fair St/Court St traffic problems and accidents (3) GOVERNMENT OPERATIONS and ORDINANCES (a) Review of Chapter 167, Noise and Chapter 161, Licensing as it pertains to outdoor sound equipment and loudspeakers (b) Ordinance Amending Chapter 221, Vehicles and Traffic/Parking on Sublawns (c) Procedural review of grant applications (4) LANDS and BUILDINGS (a) Downtown parking garage (b) Repair & maintenance of City Buildings LIASON REPORT T Councilor Hamel stated the Lakes Region Public Access board met and the same people in positions were re-elected. The budget was presented and accepted. AF CITIZEN REQUESTS TO COMMENT ON CURRENT AGENDA ITEMS None MANAGER'S REPORT R (1) Monthly Economic Development Update City Manger Myers reviewed the report. (2) Financial and Operational Trends Report D City Manger Myers reviewed the report. NEW BUSINESS (1) First reading of Resolution #2016-05 relative to authorizing the City Manager to accept and expend grants on behalf of the City in the amount of $527.00 for the Laconia Police Department for replacement of broken radar equipment and to schedule a public hearing on April 25, 2016 during the regular City Council meeting The Laconia Police Department was given application for a Highway Safety Grant for the City of Laconia in the amount of $527.00. This grant requires a fifty percent (50%) municipal In-Kind match of $527.00. This grant is earmarked Laconia Radar (1) #315-16B-092. The specific grant that was applied for will cover the replacement of a broken radar unit with an expected cost of $1,054.00. Page 7 of 88  Program Title: Laconia Radar (1) #315-16B-092 Funding Source: Office of Highway Safety Start Date: October 1, 2015 Termination Date: September 30, 2016 Motion to waive the reading of Resolution #2016-05 in its entirety and to read by title only made by Councilor Baer and seconded by Councilor Bolduc; the motion passed with all in favor. Motion to move a first reading of Resolution #2016-05 relative to authorizing the City Manager to accept and expend grants on behalf of the City in the amount of $527.00 for Laconia Radar (1) #315-16B-092 for replacement of a broken radar unit and to schedule a public hearing on April 25, 2016 during the regular City Council meeting made by Councilor Bolduc and seconded by Councilor Baer; the motion passed with all in favor. (2) 2016 Goal Setting Report T A Goal Setting Session facilitated by Primex was held on February 6, 2016 with the Mayor, City Councilors, department heads and the City Manager in attendance. The attached report reflects the goals identified at that session and a proposed action plan going forward. AF Mayor Engler asked about the last goal between Council and Department Heads. Councilor Lipman elaborated the goal as having the conversation to hear their ideas on how to advance the goals with Police, Water, Parks, Planning, Library and Public Works for the next budget cycle. R Motion to approve the 2016 Goal Setting Report as presented made by Councilor Hamel and seconded by CouncilorBoduc; the motion passed unanimously with all in favor. D (3) Request for the City to rent a portion of Lakeside Avenue to Amsoil for $5,000 with the proceeds going to the City during Laconia Motorcycle Week 2016 The Laconia Motorcycle Week Association is bringing forward a proposal for the City to rent a portion of Lakeside Avenue to Amsoil for $5,000 plus the permit fee, during Laconia Motorcycle Week 2016, with the proceeds going to the City. The space in question is adjacent to and just north of the space that has been occupied by Progressive Insurance over the past few years, and it would be of similar size. Motion to grant the request for the City to rent a portion of Lakeside Avenue to Amsoil for $5,000 plus the permit fee, with the proceeds going to the City during Laconia Motorcycle Week 2016 made by Councilor Bownes and seconded by Councilor Hamel; the motion passed with all in favor. (4) Ordinance 02 2016 02 Amending Chapter 235 Zoning relative to Article III, Chapter 235-15, Official Zoning Map Ordinance 02 2016 02 is presented for the Council to officially adopt the change to Page 8 of 88  the Zoning Map. After several public input sessions before the Council, it was decided by the Council to agree with the recommendation of the Planning Board and a motion was made to that effect. To officially change the Zoning Map, this ordinance must be adopted. Motion to waive a reading of this ordinance in its entirety and to read by title only made by Councilor Hamel and seconded by Councilor Bolduc; the motion passed with all in favor. Motion to approve ordinance 02 2016 02 amending chapter 235, Zoning, relative to Article III, Chapter 235-15, Official Zoning Map, as presented made by Councilor Bolduc and seconded by Councilor Hamel; the motion passed with all in favor. (5) Request to schedule a meeting of the Laconia Airport Appointive Agency on April 25, 2016 at 6:30 p.m. Posting for applicants was made the week of March 21 and resumes received by the Airport Authority by April 8, 2016. T Motion to schedule a meeting of the Airport Appointive Agency for April 25, 2016 at 6:30 p.m. made by Councilor Bolduc and seconded by Councilor Bownes; the motion passed with all in favor. AF (6) Request to authorize the Mayor to sign grant applications for the Laconia Airport Authority Motion to authorize the Mayor to sign grant application SBG-09-11-2916 - Marking, Seal Coating, Runway Distance Remaining Signs, and Taxiway Crack Sealing, and SBG-09-12-2016 – Environmental Assessment for Obstruction R Removal/Mitigation for RWY 8-26’s Airspace and Avigation Easement Acquisition Project as presented made by Councilor Bolduc and seconded by Councilor Lipman; the motion passed with all in favor. D UNFINISHED BUSINESS (1) Proposed amendments to the City's Wage and Compensation Plan The proposed change was reviewed at the Council Meeting on March 28, 2016. The affect positions would be the Fire Chief - Inter Municipal and the Assistant Fire Chief - Inter Municipal. Motion to remove the item from the table made by Councilor Lipman and seconded by Councilor Bolduc; the motion passed with all in favor. Motion to approve the amendments to the City's Wage and Compensation Plan as presented made by Councilor Bolduc and seconded by Councilor Hamel; the motion passed with all in favor. NOMINATIONS, APPOINTMENTS & ELECTIONS Page 9 of 88 None COUNCIL COMMENTS Councilor Hamel commented about Laconia Fest at Motorcycle Week. He asked that they pay by special detail and not funded through Motorcycle week. City Manager Myers agreed that is what will happen. NON-PUBLIC SESSION According to RSA 91-A:3, II (a) The dismissal, promotion or compensation of any public employee, or the investigation of any charges against him, unless the employee affected (1) has a right to a meeting and (2) requests that the meeting be open, in which case the request shall be granted. (b) The hiring of any person as a public employee. (c) Matters which, if discussed in public, would likely affect adversely the reputation of any person, other than a member of the body or agency itself, unless such person requests an open meeting. (d) Consideration of the acquisition, sale or lease of real or personal property which, if discussed in public, would likely benefit a party or parties whose interests are adverse to those of the general community. (e) Consideration or negotiation of pending claims or litigation which has been threatened in writing or filed against the body or agency or any subdivision thereof, or against any member thereof because of his membership in such body or agency, until the claim or litigation has been fully adjudicated or otherwise settled. T (i) Consideration of matters relating to the preparation for and the carrying out of emergency functions including training to carry out such functions, developed by local or state safety officials that are directly AF intended to thwart a deliberate act that is intended to result in widespread or severe damage to property or widespread injury or loss of life. Motion to enter into non-public session according to RSA 91-A:3, II: (d) Consideration of the acquisition, sale or lease of real or personal property which, if discussed in public, would likely benefit a party or parties whose interests are adverse to those of the general community made by Councilor Bolduc and seconded by Council Bownes. R On a roll call vote of 5-0 the Council entered into non-public session at 8:54 p.m. Motion to come out of non-public session at 9:36 p.m. made by Councilor Bolduc and D seconded by Councilor Hamel; the motion passed with all in favor. Motion to seal the minutes for one year made by Councilor Hamel and seconded by Councilor Bownes; the motion passed with all in favor. FUTURE AGENDA ITEMS (1) Ordinance amendment relative to Chapter 167, Noise and Chapter 161, Licensing as it pertains to outdoor sound equipment and loudspeakers (tabled at the meeting of 9/28/15) (2) Second reading of a resolution relative to the adoption of RSA 31:95-b, Appropriation of funds made available during the year (tabled at the meeting of 11/23/15 pending the outcome of legal matters) (3) Master Plan (4) Milfoil Treatment Funding Request Page 10 of 88  (5) Sewer & Water Master Plan (6) Single Stream Recycling/Concord Co-op/Solid Waste Disposal Cost Reduction (7) Strategic Planning/Goal Setting (8) WOW Trail ADJOURNMENT Motion to adjourn at 9:38 p.m. made by Councilor Bolduc and seconded by Councilor Baer; the motion passed with all in favor. Respectfully Submitted: Stacey Anders, Deputy City Clerk T AF R D Page 11 of 88  CITY COUNCIL ITEM INFORMATION SHEET DATE SUBMITTED: 4/13/2016 FROM: Scott Myers, City Manager Request by Lakeport Association to raise funds on City property and to waive SUBJECT: vendor and site review fees DISCUSSION: Please see the attached memo and accompanying information from the City Manager. This is a recurring request. REQUESTED ACTION: Proposed motion: "I move to approve the request by Lakeport Association to raise funds on City property and to waive vendor and site review fees." ATTACHMENTS: Description Type Upload Date File Name Memo and accompanying Backup Material 4/13/2016 Lakeport_Association_Request.pdf information Page 12 of 88 Page 13 of 88 Page 14 of 88 Page 15 of 88 Page 16 of 88  CITY COUNCIL ITEM INFORMATION SHEET DATE SUBMITTED: 4/12/2016 FROM: Nancy Brown, Administrative Assistant Temporary Traffic Order 2016-06 - Laconia Main Street Farmers' Market - and SUBJECT: request to waive vendor fees DISCUSSION: The Laconia Main Street Farmers' Market has requested approval of Temporary Traffic Order 2016-06. This year's market will run from June 16 - September 29th. They are also requesting a waiver of vending fees. This is a recurring request and there are no changes from last year. REQUESTED ACTION: Proposed motion: "I move to approve Temporary Traffic Order 2016-06 for Laconia Main Street Farmers' Market and to waive vendor fees." ATTACHMENTS: Description Type Upload Date File Name Temporary Traffic Order Backup Material 4/18/2016 TTO-2016- 2016-06 06_Main_St_Farmers_Market.pdf Page 17 of 88  TEMPORARY TRAFFIC CONTROL ORDER 2016-06 LACONIA MAIN STREET FARMER’S MARKET According to the provisions of Chapter 221, Section 52 of the Laconia City Ordinances, the City Council hereby adopts the following Temporary Traffic Order. 1. This order shall become effective Thursday, June 16, 2016 and shall expire Thursday, September 29, 2016. Every Thursday afternoon between the hours of 2:00 p.m. and 6:30 pm, a portion of the municipal parking lot located between Main St. and Pleasant St. in downtown Laconia as described below shall be designated for use by Laconia Main Street for a weekly Farmer’s Market. 2. The Main St. municipal parking lot located between Main and Pleasant Streets shall be divided in half as follows: The portion of the municipal lot that fronts Main St. shall be closed as described in the attached plan. The entire area, including the sidewalk between the municipal lot and Main St., will be for the exclusive use of vendors for the weekly Laconia Main Street Farmer’s Market. Both entrances into the lot from Main St. shall be closed. The remaining half of the parking lot that fronts Pleasant St. shall remain open for vehicle parking per the attached plan. 3. The City’s Public Works Department will provide the barricades to Laconia Main St. for their use in dividing the parking lot per the attached plan. 4. Laconia Main Street shall be responsible for the clean-up and containment of any solid waste generated in this area on the above date and times. 5. This order is contingent upon Laconia Main Street providing the City with a certificate of insurance naming the City as an additional insured in the amount of no less than one million ($1,000,000.00) dollars. Adopted by the Laconia City Council this _____th day of _____, 2016. Mary Reynolds, City Clerk Issued this ______th day of _____, 2016 Scott Myers, City Manager Page 18 of 88  CITY COUNCIL ITEM INFORMATION SHEET DATE SUBMITTED: 4/19/2016 FROM: City Clerk Mary Reynolds SUBJECT: Temporary Traffic Order 2016-07, July 4th Parade & Festivities DISCUSSION: No changes have been made to the proposed traffic order from the 2015 order. REQUESTED ACTION: Motion: "I move to approve Temporary Traffic Order 2016-07, July 4th Parade & Festivities, as presented" ATTACHMENTS: Description Type Upload Date File Name TTO 2016-07 Backup Material 4/19/2016 TTO_2016- 07_July_4th_Parade.pdf Page 19 of 88  Temporary Traffic Control Order 2016-07 July 4 Parade & Festivities th According to the provisions of Chapter 221, Section 53 of the Laconia City Ordinances, the City Council hereby adopts the following Temporary Traffic Order for July 4, 2016. 1. No parking or vehicular traffic shall be permitted on Garfield Street from Lincoln Street to the intersection on South Main Street or on either side of Champlin Street, Webster Street or Center Street, from Webster Street to Champlin Street, for the July 4th Parade attendee line up. This portion of the order shall become effective at 3:30 p.m. and shall expire at 4:45 p.m. 2. No parking or vehicular traffic shall be permitted on that portion of Main Street beginning at Wyatt Park to Opechee Park for the July 4th Parade. This portion of the order shall become effective at 4:30 p.m. and expire at 5:30 p.m. 3. No vehicular parking shall be permitted on the westerly side of that portion of Main Street beginning at Oak Street to County Drive from 8:00 a.m. until 11:00 p.m. for the July 4th Festivities. The City’s Public Works Department will provide barricades to restrict parking and the Laconia Police Department shall provide Temporary No Parking signs to be affixed to each barricade. 4. The Laconia Police Department will provide personnel to assist in re-routing traffic between the hours of 3:30 p.m. and 5:30 p.m. Adopted by the Laconia City Council this 25th day of April, 2016 Mary Reynolds, City Clerk Issued this 26th day of April, 2016 Scott Myers, City Manager Page 20 of 88  CITY COUNCIL ITEM INFORMATION SHEET DATE SUBMITTED: 4/19/2016 FROM: City Clerk Mary Reynolds SUBJECT: Temporary Traffic Order 2016-08, Laconia Motorcycle Week 2016 DISCUSSION: There are no changes to this Temporary Traffic Order from last year, other than the addition of several parking spaces being rented to Amsoil as appoved by the City Council on April 11, 2016. These parking spaces are adjacent to and just north of the spaces occupied by Progressive Insurance over the past several years. The Temporary Traffic Order was reviewed by Captain Matt Canfield. REQUESTED ACTION: Motion: "I move to approve Temporary Traffic Order 2016-08, Laconia Motorcycle Week 2016, as presented." ATTACHMENTS: Description Type Upload Date File Name Temporary Traffic Backup Material 4/21/2016 TTO_2016- Order 2016-08 08_Laconia_Motorcycle_Week_2016.pdf Page 21 of 88  TEMPORARY TRAFFIC ORDER 2016-08 LACONIA MOTORCYCLE WEEK 2016 According to the provisions of Chapter 221, Section 53, the Laconia City Council does hereby adopt the following temporary traffic control order. The following are exempt from this order: a. State, County and City Public Safety Vehicles, State and City vehicles, vehicles contracted by the City for the purposes of collecting solid waste and servicing portable bathrooms and vehicles contracted by the City to provide for public transportation for the purposes of loading and unloading passengers, and b. Delivery vehicles providing daily service to Lakeside Avenue businesses between 6:00 a.m. and 10:00 a.m., and c. 4-wheeled vehicles that display a lawful handicapped license or insignia with the intention of discharging passengers, provided the vehicles are not permitted to park, and d. Private solid waste and sanitation trucks intended to service private property. FRIDAY, JUNE 10, 2016, BEGINNING AT 8:00 AM THROUGH MONDAY, JUNE 13, 2016, ENDING AT 8:00 AM 1. Starting Friday June 10, Lakeside Avenue shall be “one way” for motorcycles and 4-wheeled vehicles northbound from Route 3 to Foster Avenue. 2. There shall be no left turn from Lakeside Avenue onto Tower Street. 3. There shall be no right turn from Tower Street onto Lakeside Avenue. 4. There shall be no left turn from Tower Street onto Endicott Street N, Route 3 (right turn only). 5. Please NOTE: 4-Wheeled vehicles shall be prohibited from Lakeside Ave starting Monday, June 13, beginning at 8 AM. MONDAY, JUNE 13, 2016, BEGINNING AT 8:00 AM THROUGH SUNDAY JUNE 19, 2016 AND ENDING AT 5:00 PM Page 22 of 88 1. Starting Monday June 13, Lakeside Avenue shall be “one way” for motorcycles northbound from Route 3 to Foster Avenue. 2. Starting Monday June 13, 4-wheeled vehicles shall be prohibited from Lakeside Avenue. 3. There shall be no left turn from Lakeside Avenue onto Tower Street. 4. There shall be no right turn from Tower Street onto Lakeside Avenue. 5. There shall be no left turn from Tower Street onto Endicott Street N, Route 3 (right turn only). 6. Warner Street shall be one way from Route 3 to Tower Street. 7. Tower Street shall be closed to through traffic approximately 100 feet west of Maple Street. 8. Doe Avenue and Warner St. north of its intersection with Tower St. shall be closed to all through traffic. 9. The enforcement of parking meters on Lakeside Ave. is hereby suspended effective 8:00 a.m. Friday, June 10 through Sunday, June 19, 2016 at 5:00 p.m. 10. Single lane motorcycle parking on Lakeside Avenue shall be permitted, perpendicular to traffic along the curb in authorized and marked parking spaces beginning at Route 3 and ending at Tower Street on the east side of the street and beginning at New Hampshire Avenue and ending at Foster Avenue on the west side of the street. Single Lane motorcycle parking on Lakeside Avenue shall also be permitted, perpendicular to traffic along the curb in authorized and marked spaces from meter number 214 through meter number 221, on the west side of the street. 11. Double centerline parking on Lakeside Avenue shall be permitted in spaces marked with roadway reflective tape. 12. One observation tower shall be permitted to be placed on Lakeside Avenue near its intersection with Tower Street on Friday, June 10. 13. No such parking shall block or interfere with designated crosswalks, intersections, dumpsters, porta-potties or any other like equipment. 14. The first six parking spaces on the east side of Lakeside Avenue, beginning at the crosswalk just north of New Hampshire Avenue, shall be reserved for Progressive Insurance and several adjacent parking spaces are reserved for Amsoi. 15. The no parking zones on Tower Street between Lakeside Avenue and Maple Street and Weeks Street shall be suspended and reserved for State, City Page 23 of 88  and/or County public safety and/or municipal vehicles and porta-potties on Friday, June 10, though Sunday June 19. 16. The wooden bridge between Lakeside Avenue and Centenary Avenue shall be closed to all motor vehicle traffic. 17. There shall be no parking on Ashley Drive, Colonial Road, McKinley Road, Pine Notch Circle, Regis Road, Rollercoaster Road, Rolling Lane, Summit Ave., Wentworth Cove Road, Woodvale Drive and Plantation Drive. 18. There shall be no parking on Lakeside Avenue between 2:00 a.m. and 6:00 a.m. SUNDAY, JUNE 12, 2016, THROUGH FRIDAY JUNE 17, 2016 BEGINNING AT 6:00 AM AND ENDING AT 10:30 AM EACH DAY 1. There shall be no parking on Lakeside Ave from Tower Street to the first water barrier near New Hampshire Avenue. ADDITIONAL REGULATIONS IN EFFECT ONLY FROM THURSDAY JUNE 16, 2016 BEGINNING AT 8:00 AM THROUGH SUNDAY JUNE 19, 2016 ENDING AT 5:00 PM 1. There shall be no through traffic on Lucerne Avenue with the exception of residents, visitors and vehicles already exempt by this order. 2. The Weirs Channel Bridge shall not be closed to 4- wheeled vehicles at any time. 3. In the event of unforeseen circumstances, the closure of the Weirs Channel Bridge to 4-wheeled vehicles may be ordered at the discretion of the Police Department. 4. Off street parking requirements are suspended and/or waived pursuant to City Ordinance Chapter §235-45, G, (3). Passed and approved by the Laconia City Council on this 25th day of April, 2016. Mary Reynolds, City Clerk Issued this 26th day of April, 2016 Scott Myers, City Manager Page 24 of 88  CITY COUNCIL ITEM INFORMATION SHEET DATE SUBMITTED: 4/11/2016 FROM: City Clerk Mary Reynolds A public hearing regarding proposed Resolution 2016-05 relative to authorizing the City Manager to accept and expend a Highway Safety Grant on behalf of the City in SUBJECT: the amount of $527 for the Laconia Police Department for replacement of broken radar equipment DISCUSSION: Notice of this public hearing was made in the Friday, April 15, 2016 edition of the Citizen newspaper, at City Hall, the Gale Memorial Library, the Laconia Community Center and the offices of the Laconia School District. Page 25 of 88  CITY COUNCIL ITEM INFORMATION SHEET DATE SUBMITTED: 4/6/2016 FROM: Scott Myers, City Manager SUBJECT: Project Updates Report ATTACHMENTS: Description Type Upload Date File Name Project Updates Report Backup Material 4/19/2016 LACONIA_PROJECT_UPDATES_04- 2016.pdf Page 26 of 88  LACONIA PROJECT UPDATES – April 2016 LACONIA ROAD PROJECTS PROPOSED FOR 2016 Current: Construction (excavation) of the water main upgrade on Holman St. began this week (April 18th). This work is intended to require six (6) weeks of construction time and will be followed by full reclamation and overlay (R&O) of the full length of Holman St. between Gale Ave. and Blueberry Lane. Concurrent with this roadwork, the full upgrade of Ashwood Circle, (which will be reclaimed and overlaid (R&O)) and the paving of Lynnewood Road (between Lexington Drive and Blueberry Lane - which is scheduled for a maintenance shim (MS) to improve the riding surface and extend the service life of the pavement) will also take place. On Warren St. and a small section of Pine St. (between Merrimack St. and Highland St.), drainage and sanitary sewer upgrades (spot sewer repairs and replacement of a small percentage of the existing drainage catch-basins and drainage piping) should begin by April 25th. Start of this work was delayed slightly while investigation was completed on the drainage system and confirmation of the needed gas utility work was being worked-through with Liberty Utilities. The current goal remains to have construction on all of these Phase 1 roadways (up to base course asphalt on the R&O’S) completed by July 1, 2016. Investigation work related to the proposed upgrade of Lakeside Ave. in 2016 and 2017 is continuing. Roadway and sidewalk upgrades as well as pedestrian and streetscape improvements have been outlined and cost estimates are nearly finalized. We have met with an engineering consultant in the past month to seek guidance and to affirm the level of outside engineering services (work effort and cost) that will be required to coordinate the various improvement features that could be included in this project - (i.e., water, sewer and drainage modifications, placing private utilities underground, sidewalk and pedestrian crossing improvements, special road grading related to pedestrian crossing modifications - i.e., “bump- outs”, new street lighting, elimination of parking meters - i.e., existing meters to be replaced with web-based solar-powered parking meter terminals, and final sidewalk surface options – i.e., either asphalt or concrete surfaces. Further discussion on this Lakeside Ave. project is scheduled with the City Manager this week (April 19th), and a stakeholders’ meeting (w/WAC, Weirs residents and others) is anticipated in the next few weeks. Additional information regarding the schedule for road and sidewalk improvements for Phase 2 of our 2016 construction season will be available soon. Previous:. Phase 1 of the 2016 Roadway Improvements will begin on or about Monday, April 11th. Current intention is to begin with drainage, sanitary sewer and private utility upgrades (as needed) on Warren St. and a small section of Pine St. (between Merrimack St. and Highland St.). This utility upgrade work will be followed by the full Reclamation & Overlay (R&O) of the full length of Warren St., with the distinction that the easterly-most end (connecting to Opal Lane) will receive an asphalt Shim & Overlay (S&O) only, since the surface condition doesn’t warrant R&O. City Manager’s Project Update Report Page 1 Page 27 of 88 In mid-April, Laconia Water Works (LWW) – with assistance from Busby Construction – will also begin construction on a water main upgrade on Holman St. between Gale Ave. and Downing St. that will require about 6 weeks of construction time. Immediately following completion of this water main work, Busby will accomplish full reclamation and overlay (R&O) of the full length of Holman St. between Gale Ave. and Blueberry Lane. Additional road improvement work in the Holman St. area includes the full upgrade of Ashwood Circle, (which will be reclaimed and overlaid (R&O)) and the paving of Lynnewood Road (between Lexington Drive and Blueberry Lane), which is scheduled for a maintenance shim (MS) to improve the riding surface and extend the service life of the pavement. The intention is to have all of these Phase 1 2016 Road Improvements completed (up to base course asphalt in the case of R&O’s) by July 1, 2016. Investigation work related to the proposed upgrade of Lakeside Ave. in 2016 and 2017 is continuing. Roadway and sidewalk upgrades as well as pedestrian and streetscape improvements have been outlined thus far. Securing cost estimates from private utilities for consideration of placing utilities “underground” (eliminate overhead wires) is still in process. Our current hope is to have cost figures to the City Manager for Council consideration by April 1st and to schedule a “stakeholders’ meeting” (w/WAC, Weirs residents, others) by mid-April. Remaining road and sidewalk improvements for Phase 2 of our 2016 construction season will be “firmed-up” in the coming weeks and the details and schedule for this work will be forthcoming soon. LACONIA DOWNTOWN TIF DISTRICT Current: Due to the lack of a quorum, the Downtown TIF Advisory Board did not have a meeting in March. The next meeting is scheduled for April 19th. TIF Project Updates: ● Beacon Street West Connection: Construction of this Riverwalk segment is slated to commence at the beginning of May and is expected to be complete by the end of June. The City has executed the necessary easements and construction contracts. ● Church Street Riverwalk Connection & Landmark Inn Riverwalk Segment: NHDOT has reviewed the scope and estimate for the TAP Grant funding for this project and has asked for clarification for some of the submitted items. The City’s consultant is in discussion with NHDOT on these items. Once the scope and estimate are approved by NHDOT, the City can enter into a contract with HEB Engineers to start the design of the TAP Grant projects. ● River’s Edge Segment (formerly FW Webb site): Under construction. Estimated completion is in August 2016. ● WOW Trail Phase 2: Bids have been received by the City and are under review by the engineering consultant HEB Engineers. The WOW Trail will be seeking City Council approval for parking and traffic changes along the trail corridor in the near future. Previous: Due to the lack of a quorum, the Downtown TIF Advisory Board did not have a meeting in March. The next meeting is scheduled for April 19th. TIF Project Updates: ● Beacon Street West Connection: Awaiting construction by the developer’s contractor. ● Church Street Riverwalk Connection & Landmark Inn Riverwalk Segment: City staff met with HEB Engineering on March 3rd to negotiate cost estimates for engineering services. A City Manager’s Project Update Report Page 2 Page 28 of 88  final estimate was submitted to the NHDOT for review and approval. Once approved by NHDOT, the City can enter into a contract with HEB Engineers for engineering services for the various TAP Grant projects. ● River’s Edge Segment (formerly FW Webb site): Under construction. ● WOW Trail Phase 2: A request for bids has been issued and bids are due on March 25th. DPW crews have been performing tree and brush clearing along the Phase 2 trail corridor. WINNIPESAUKEE RIVER BASIN PROJECT Current: The WRBP Advisory Board (AB) is meeting Thursday, May 5th in Belmont at 9:00 a.m. at the Corner Meeting House. Discussion will center on the proposed future Rate Assessment Formula and will be facilitated by Gene Forbes, Director of the DES Water Division, who has considerable experience with establishing sewer rate assessment formulas gained during his years as a private engineering consultant. Previous: The WRBP Advisory Board (AB) is meeting Thursday, March 24th in Belmont at 2:00 p.m. at the Corner Meeting House. Discussion will continue regarded “As-Needed” engineering assistance to prepare an Asset Management Program and a Collection System Evaluation to support future WRBP CIP decision-making. Also, with our now well established and ongoing collection of flow metering data throughout the WRBP system, the AB wants to start moving forward with determining a new Rate Assessment Formula to assure that all communities agree to the factors that will be included in the new assessment formula before the flow data becomes public. This is intended to maintain objectivity in the formula. The hope is to schedule special meetings during the course of 2016 to work toward establishing this new formula. Gene Forbes, DES Water Division Director, has offered to facilitate these discussions and the drafting of the formula. Gene has much experience with creating rate assessment formulas gained during his years as a private consultant. MAIN ST. BRIDGE (#laconiamainstreetbridge) Current: We anticipate final cost accounting and project reimbursement to be complete by June 1, 2016. Previous: Although two (2) significant cost reimbursements were received from State DOT in the past month, project audit and cost reconciliation review and reimbursement by State DOT and Federal Highway Administration (FHWA) for participatory portions of the project are still continuing. We anticipate final cost accounting and project reimbursement to be complete by June 1, 2016. WEIRS BEACH RESTORATION Current: Representatives of Laconia Parks and Recreation and DPW met with the project engineering consultant on April 16th to discuss the process for testing and evaluation of potential sand sources in the area of Weirs Beach. DPW staff will be performing additional surveys of the beach area once the conditions are favorable. Engineering design will be ongoing through the summer. Previous: No update. City Manager’s Project Update Report Page 3 Page 29 of 88 ZONING TASK FORCE Current: No update. Previous: No update. DOWNTOWN WAYFINDING Current: No update. Previous: No update. LACONIA HEART AND SOUL MASTER PLAN UPDATE Current: The Master Plan Advisory Team held a training session last week that builds on the Master Plan public engagement efforts so far. The training session’s goal was to prime the MPAT to start the process of finalizing the objectives, goals, and actions of the Master Plan. Staff is in the process of coordinating with NH Listens to host a Community Summit to form action items for the Master Plan and begin the process of analyzing, prioritizing, and seeking responsible parties for these items. The date for this event is forthcoming. Previous: Staff presented a Draft Natural Resources chapter to the Conservation Commission at their March 16 meeting. The Commission and some members of the public present at the meeting asked questions and gave feedback which will be incorporated into a final draft. The City’s partnership with the Orton Family Foundation is coming to an end shortly. The Orton Family Foundation will be providing a final training to the Master Plan Advisory Team (MPAT) in April. This training session will build on the Master Plan public engagement efforts so far and prime the MPAT to start the process of turning ideas into actions. MEMORIAL PARK IMPROVEMENTS Current: Proposals for an irrigation system on the baseball field have been received and are being reviewed. Parks and Recreation staff are meeting on April 21st with an individual who has pledged to donate a new scoreboard. Tennis court crack repairs will be performed once the weather is more favorable. The application of infield conditioner is the last task remaining on the infield improvements at the baseball field. This final task is expected to occur in the next few weeks. Previous: Parks and Recreation staff met with a group of volunteers who are planning on building a new press box at the baseball field. Other spring improvements include new irrigation on the baseball field, infield improvements, tennis court crack repairs and a new scoreboard. TRANSPORTATION ALTERNATIVES GRANT (TAP) Current: NHDOT has reviewed the scope and estimate for the TAP Grant funding for this project and has asked for clarification for some of the submitted items. The City’s consultant is in discussion with NHDOT on these items. Once the scope and estimate are approved by City Manager’s Project Update Report Page 4 Page 30 of 88 NHDOT, the City can enter into a contract with HEB Engineers to start the design of the TAP Grant projects. Previous: The Qualifications Based Selection (QBS) process was officially approved by NH DOT. City staff met with HEB Engineering on March 3rd to negotiate cost estimates for engineering services. A final estimate was submitted to the NHDOT for review and approval. Once approved by NHDOT, the City can enter into a contract with HEB Engineers for engineering services for the various TAP Grant projects. DES WATERSHED ASSISTANCE GRANT Current: The work agreement with VHB Engineering has been executed by the City. A kick off meeting between the engineer and the City is slated to occur at the beginning of May. Previous: The City and our consultant VHB Engineering have negotiated a work agreement that has been reviewed by NHDES and is ready to be executed. Next steps include the drafting of a Site Specific Project Plan (SSPP) that will be used to estimate future pollutant load reductions associated with the stormwater improvements that are being proposed. Also, identification and evaluation of two to four stormwater treatment options will occur in April/May. City Manager’s Project Update Report Page 5 Page 31 of 88  CITY COUNCIL ITEM INFORMATION SHEET DATE SUBMITTED: 4/19/2016 FROM: Scott Myers, City Manager Administrative Fine by Consent Agreement between the City of Laconia and the NH SUBJECT: Department of Environmental Services, Air Resources Division ATTACHMENTS: Description Type Upload Date File Name DES Administrative Fine by Consent Backup Material 4/19/2016 DES_Administrative_Fine_Agreement.pdf Agreement Page 32 of 88 Page 33 of 88 Page 34 of 88 Page 35 of 88 Page 36 of 88 Page 37 of 88  CITY COUNCIL ITEM INFORMATION SHEET DATE SUBMITTED: 4/13/2016 FROM: Scott Myers, City Manager SUBJECT: Request for sale of tax deeded property for less than charges due the City DISCUSSION: Jon Gardner has provided the attached memo and accompanying information regarding the tax deeded property sale of a lot on Sweetbriar Way (Map ID 250/272/12/009). The high bid received on the property is $6,000 while the total unpaid taxes and fees on the property at the time of the tax deeded property sale on March 22, 2016 was $12,352.68. A decision on the disposition of the property is requested. REQUESTED ACTION: If the Council is in favor of proceeding with the sale of the property at this time to the highest bidder, the following motion is provided: "I move to approve the sale of the tax deeded property located on Sweetbriar Way, (Tax Map ID #250/272/12/009) for the price of $6,000 which is an amount less than unpaid taxes, interest, fees and charges for the property." ATTACHMENTS: Description Type Upload Date File Name Memo and accompanying Backup Material 4/13/2016 Sale_of_Tax_Deeded_Property.pdf information Page 38 of 88 Page 39 of 88 Page 40 of 88 Page 41 of 88  CITY COUNCIL ITEM INFORMATION SHEET DATE SUBMITTED: 4/19/2016 FROM: Scott Myers, City Manager Request to approve the 2016-2017 Municipal Public Access Agreement between SUBJECT: the City of Laconia and Lakes Region Public Access Television (LRPA) and to authorize the City Manager to sign the agreement on behalf of the City REQUESTED ACTION: Proposed motion: "I move to approve the 2016-2017 Municipal Public Access Agreement between the City of Laconia and Lakes Region Public Access Television (LRPA) and to authorize the City Manager to sign the agreement on behalf of the City." ATTACHMENTS: Description Type Upload Date File Name 2016-2017 Municipal Backup Material 4/19/2016 LRPA_Agreement.pdf Public Access Agreement Page 42 of 88 Page 43 of 88 Page 44 of 88 Page 45 of 88 Page 46 of 88 Page 47 of 88  CITY COUNCIL ITEM INFORMATION SHEET DATE SUBMITTED: 4/19/2016 FROM: Scott Myers, City Manager SUBJECT: Purchase of state-owned property located on the easterly side of Frank Beam Road DISCUSSION: The City of Laconia has expressed an interest in acquiring a 1,813 square foot parcel of state- owned land located on the easterly side of Frank Bean Road. With the Council's approval, the City Manager will contact NH DOT to confirm the City's interest in acquiring the property and the process will move forward as indicated in the attached letter. REQUESTED ACTION: Proposed motion: "I move to authorize the City Manager to confirm with NH DOT the City's interest in pursuing the purchase of state-owned property located on the easterly side of Frank Bean Road to allow the process to move forward, and to authorize the City Manager to sign any and all documents related to the purchase." ATTACHMENTS: Description Type Upload Date File Name Purchase of state- owned property on Backup Material 4/19/2016 Purchase_of_Frank_Bean_Road_Property.pdf Frank Bean Road Page 48 of 88 Page 49 of 88 Page 50 of 88  CITY COUNCIL ITEM INFORMATION SHEET DATE SUBMITTED: 4/19/2016 FROM: Kevin Dunleavy, Director of Parks & Facilities Request for funds from the non-capital reserve account for the replacement of the SUBJECT: Tardif Park House flooring. DISCUSSION: A request to approve funds from the non capital reserved account for the replacement of the flooring at the Tardif Park House. REQUESTED ACTION: Motion: I move to approve funds in the amount not to exceed $12,000.00 from the non-capital reserve account for the replacement of the floor at the Tardif Park House. ATTACHMENTS: Description Type Upload Date File Name Request Letter from Tardif Park Cover 4/20/2016 Letter_to_P_R_Tardif_Park_House_Flooring.docx to P&R Memo Commission City Council Cover Park House Memo 4/20/2016 POLICY_REGARDING_PARK_HOUSES_REPAIRS.pdf Repair Policy March 2016 P&R Cover 4/20/2016 March_21_2016_Parks_and_Recreation_Commission_Minutes.doc Commission Memo Minutes Page 51 of 88 TO: Parks & Recreation Commission FROM: Shannon Allain, President of Tardif Park Clubhouse DATE: February 11, 2016 SUBJECT: Floor Replacement As I am sure you have noticed the Parkhouse Board has been working hard on upgrading the interior of the park house. We have completely redone the foyer which looks amazing as well as starting to redo the bathrooms. The bathroom ceilings have a fresh coat of paint and we will soon be moving on to the walls. We also have a volunteer that goes in about every 2 weeks and does a thorough cleaning of the bathrooms and the floors. I am in the process of speaking with the LSH Key Club about coming in to help with hand sanding the kitchen walls so that can be started as well. The major update we need to take care of is replacing the main wood floor. It has come to the point that some nail heads are now showing and in many places there is bulging of the boards. Spring to fall is when this is the biggest problem and there are actually a few spots that get so bad I am afraid someone will trip and fall. We are looking at replacing it with a commercial vinyl tile that would require much less maintenance. I am getting quotes from a few local businesses for this replacement. As I am sure you can see from the reports we are definitely making money and feel that this will make the rentals even more so. I plan on attending the meeting on the 16th so I can answer any questions you may have. Thanks you, Shannon Allain Page 52 of 88 Page 53 of 88 Page 54 of 88  LACONIA PARKS AND RECREATION COMMISSION MEETING March 21, 2016 Laconia Community Center- Parks & Recreation Office 7:00 P.M. CALL TO ORDER: Commission Chair Mitch Hamel called the meeting to order at the above date and time. RECORDING SECRETARY: Secretary Liza Kelleher will be recording this meeting. ROLL CALL: Commission Chair Mitch Hamel called the roll with the following Commissioners in attendance: Tony Pederzani, Arthur Kirk and Deanna Guyer. Absent- Rodney Roy. Parks & Recreation staff in attendance: Recreation and Facilities Director Kevin Dunleavy, Parks & Recreation Secretary Liza Kelleher. ADOPTION OF MINUTES OF PREVIOUS MEETINGS: 1. Regular meeting minutes of February 16, 2016 Commissioner Tony Pederzani moved to adopt the minutes from the February 16, 2016. Seconded by Commissioner Arthur Kirk. The motion passed unanimously. I. OLD BUSINESS: A. Facility use requests for Weirs Community Park Pavilion and Amphitheater– Kevin Dunleavy suggested setting the same administrative approval process as Rotary Park for requests to use of the Weirs Community Park pavilion & amphitheater. Kevin said many people will call the office at the last minute for birthday parties and small gatherings and they are unable to get approval by the Commission because they meet monthly. Kevin said that if an event rises to the level of needing Commission approval, he would put it on the agenda for the Commission to review. Commissioner Guyer motioned to accept the request for Kevin Dunleavy to make administrative approvals for the use of Weirs Community Park pavilion and amphitheater for a weddings, small gatherings and birthday parties. Seconded by Commissioner Pederzani. All were in favor. B. Winnipesaukee Muskrats- request to have an event tent area with beer and wine sales. Kris Svinland, General Manager of the Muskrats said that he will be going to the Licensing Board next month. Kris said they are looking at a 20’x20’ or possibly a 20’ x 30’ tent with a grill set up along the third base side with aesthetically pleasing fencing. Kris further stated that they would like to have the tent regardless of whether they have alcohol sales or not so they can use the area for corporate functions. Mitch asked if the type of fencing has been determined in regards to how it looks. Kris said it will be moveable and three and half feet tall. Mitch asked if the fence height is acceptable to the Liquor Commission. Kris said he did not know but they would have the fence be as high as required. Mitch said the fence requirements and capacity requirements were asked about last meeting and are still information the Commission needs. Mitch asked how the fence will be affixed to the tent. Page 55 of 88  Kris said that he assumes putting in holes is not preferred and that the fence would have supports. Mitch asked Kris had received feedback from the Licensing Board. Kris said he has not met with them and will be meeting with them at their next meeting. Kevin said they meet the first Wednesday of April. Mitch said that by the next Commission meeting, the Commission would have information regarding fencing requirements and space requirements from the Licensing Board and Liquor Commission. Mitch said the Commission would then be in a better position to make a decision. Mitch asked if the fencing would be put up and taken down each game. Kris said they would see how it goes. If there is games two nights in a row, it may make more sense to leave it up. Mitch asked how the tent would be secured. Kris said that he did not know for sure but it would need to be anchored. Kevin Dunleavy said that he thought the tent company would recommend staking the tent since it will be up all season and that he has seen tent stakes anchored in asphalt. Deanna Guyer asked that the Commission get a number for how many people can use the tent. Mitch stated that he feels the Commission is willing to participate in the process as long as there is compliance with the Liquor Commission, the Licensing Board and City Council review. Mitch asked that the Commission be made aware of changes in the information that they have been given tonight at the next meeting. Tony Pederzani motioned to table the request until the April meeting. Deanna Guyer seconded. All were in favor. Kevin stated to the Commission that he has provided them with the current Muskrats agreement and that the agreement will need to be updated to reflect the change in the terms relating to the completion of the observation deck. C. User Fee Revolving Fund – Preliminary project list. Kevin Dunleavy presented to the Commission the proposed projects that he recommends to be funded by the users’ fee revenue. Commissioner Hamel explained that the purpose of the users’ fee is to reinvest these funds back into the parks for the maintenance of the fields and facilities. Commissioner Hamel also asked about the status in regards to the score board that Mrs. Donahue was interested in donating. Kevin Dunleavy said he will try to contact her again, and explained that he already has the quote for the scoreboard. Commissioner Kirk motioned to approve the use of the user fee funds for the proposed projects that were recommended. Seconded by Commissioner Guyer. All were in favor. D. Tardif Park House- Floor replacement request. Shannon Allain, President of Tardif Park House volunteers discussed with the Commission the condition of the wood floor at Tardif Park. Shannon said that the floor buckles in places and it no longer can be refinished because it is very thin. Shannon suggested replacing the main wood floor with a commercial vinyl tile because of its lower cost and that it would require much less maintenance. Kevin Dunleavy mentioned that funding for this type of project could come from the non-capital reserve fund. Kevin said that approval of these need to come from the City Council. Kevin further stated that if approved by the Council, the project would need to follow the City’s purchasing rules and will need to go out to bid. Commissioner Guyer motioned to approve the project and bid out the request conditioned upon adequate funding from the City. Seconded by Commissioner Kirk. All were in favor. E. Weirs Action Committee- Endicott Rock Park Beach- Sunday, July 3rd at midnight and September 4th at 10pm, Fridays, July 8th through August 26, 2016 from 10pm (Saturday rain date) for 2016 summer fireworks. Commissioner Guyer motioned to take it off the table. Page 56 of 88  Seconded by Commissioner Pederzani. All were in favor. Kevin mentioned that the fireworks company showed up early last year a couple times resulting in the need to clear the beach early on hot days. Kevin said that he understands that they need time to set up, but the beach cannot be cleared early without upsetting many beach goers. Kevin recommended that set up time be after 5:00pm due to people still swimming especially on hot summer days and cleaning of the beach is necessary after the fireworks. Commissioner Pederzani motioned to accept the request for fireworks shows conditioned upon submission of a certificate of insurance. Seconded by Commissioner Kirk. All were in favor F. Grace Capital Church- Wyatt Park- August 1st through 4, 2016 from 9am to 1pm for a Missional Vacation Bible School. Commissioner Pederzani motioned to table the request due to no representation. Seconded by Commissioner Kirk. All were in favor. II. FACILITY USE REQUESTS: A. Holy Trinity School-Opechee Field - Tuesday, June 7, 2016 from 9:00am to 2:00pm for Holy Trinity School Field Day. Kevin Dunleavy said he will confirm what field is available at Opechee on June 7, 2016 due the middle school using some areas for their P.E. classes. Commissioner Guyer motioned to accept the request for the field day. Seconded by Commissioner Kirk. All were in favor. B. Lakes Region Christian School- Memorial Park Tennis Courts and bathrooms- March through May 31, 2016, Monday through Friday & some Saturday from 3:00pm-5:00pm for tennis practice. Commissioner Kirk motioned to accept the request to use the Memorial Tennis Court for tennis practice subject to a key deposit. Seconded by Commissioner Pederzani. All were in favor. C. Boys & Girls Club of the Lakes Region- Memorial Park Tennis Court- June 24 through August 26, 2016, Fridays from 10:00-11:30am for a summer camp tennis program with Lakes Region Tennis Assoc. Commissioner Pederzani motioned to table the request due to no representation. Seconded by Commissioner Guyer. All were in favor. D. Partnership for Public Health- Smith Track area –Saturday, April 23rd, 2016 from 9am-12pm, Stump the Stigma walk for awareness to help reduce/eliminate stigma associated with suicide and survivors of suicide. Commissioner Pederzani motioned to accept the request for a Stump the Stigma walk upon submission of the certificate of insurance. Seconded by Commissioner Kirk. All were in favor. E. Lakes Region Chamber of Commerce- Various public park spaces in Downtown area including Rotary Park, Veterans Park and the Gateway Park for the NH Pumpkin Festival- Friday, October 21st, 2016 8am through Saturday, October 22, 2016, @ midnight. Commissioner Kirk motioned to table the request due to no representation. Seconded by Commissioner Guyer. All were in favor. F. The Belknap Mill Society- Rotary Park- Friday, July 8, 2016 from 5~9pm for a Summer Soiree fundraising event for the Belknap Mill Society. Jennifer McClean with the Belknap Mill Society said they had the event last year and served alcohol inside the building. She said it was difficult with this setup as people wanted to be in the park and the patio area was crowded. Jennifer asked if a tent could be put up in the park for an area to serve alcohol and food. Commissioner Hamel said that use of alcohol in a park requires additional approval from the Licensing Board as stated in the City Ordinance. Commissioner motioned to accept the request conditioned upon submission of a certificate of insurance, approval from the Licensing Board for serving alcohol Page 57 of 88  in a City park and City Council approval for a fundraising event on City property. Seconded by Commissioner Guyer. All were in favor. G. The Belknap Mill Society- Rotary Park- Fridays, June 22, July 22, August 19, 2016 from 6:30pm ~8:00pm for a concert series. Commissioner Guyer motioned to accept the request for a series of music concerts at the park sponsored by the Belknap Mill Society. Seconded by Commissioner Kirk. All were in favor. H. Laconia Kiwanis- Opechee south parking lot- Saturday, May 21, 2016 from 10am to 2pm for Bike Rodeo/Safety Day. Commissioner Kirk motioned to accept the request for Bike Rodeo/Safety day conditioned upon submission of a certificate of insurance. Seconded by Commissioner Guyer. All were in favor. III. ADMINISTRATIVE APPROVALS-ROTARY PARK The following wedding requests for Rotary Park have been approved administratively: a) Hodgkins Wedding- Saturday, October 14, 2017 from 2:00pm-6:00pm for a wedding ceremony. b) Tamera Tyrrell Wedding- Saturday, August 13, 2016 from 4pm to 6pm for a wedding ceremony. IV. NEW BUSINESS: a) Policy on Facility Use Requests/Approvals needing City Council action. Kevin Dunleavy said that there has been recent discussion with the City Manager, Mitch Hamel and the Mayor regarding the process for approving uses at City parks. Kevin said that all fundraising requests now go to the City Council for further approval regardless of the type of fundraising activity. Kevin said there is a City Council fundraising policy. Kevin said that there is some gray area as to what other park uses need City Council involvement. Kevin Dunleavy said there are inconsistencies in the approval process that need to be looked at and resolved. Kevin said that he has been asked to work with the Parks and Recreation Commission to see if there is a better way to categorize and handle the various requests that the Commission receives so that it makes better sense. Mayor Ed Engler said that the City Council now approves someone who wants to sell popcorn at a park yet was not involved in the recent Muskrats agreement. Commissioner Hamel suggested looking at getting administrative review for certain events where the City Manager can recommend City Council involvement. Kevin Dunleavy said he would get more information for the Commission so the matter can be discussed further at the next meeting. V. ANNOUNCEMENTS: a) Reappointment of Arthur Kirk as a Parks & Recreation Commissioner b) Reappointment of Rodney Roy as a Parks & Recreation Commissioner VI. NOMINATIONS, APPOINTMENTS & ELECTIONS: Commissioner Pederzani motioned to nominate Commissioner Hamel to be the Chairperson. Seconded by Commissioner Kirk. All were in favor. Page 58 of 88  Commissioner Guyer motioned to nominate Commissioner Roy to be the Clerk. Seconded by Commissioner Pederzani. All were in favor. VII. PUBLIC COMMENT: VIII. COMMUNICATIONS: IX. OTHER REQUESTS REQUIRING COMMISSION ACTION: X. PARK ASSOCIATION REPORTS: A. Leavitt Park Association –Income & Expense report B. Weirs Community Park Association- No report C. Tardif Park Association- Income and Expense Report XI. DEPARTMENT REPORTS: A. Asst. Directors Report submitted by Amy Lovisek This month I have been working on the work order software that we have chosen for our department. The system we chose is Facility Dude. This will help us streamline all our work that we do in our department. We have been installing our equipment and all of our facilities. This has been an intensive process, but will be well worth the time. We are hoping the system will be up and running for April 1st. I have also been working on the Spring/Summer Program Brochure. I am just waiting for a couple of dates and verifications from people to be complete. I will get you all a brochure as soon as it is complete. The Adopt-A-Spot program is something I have been working on as well. I am working on a brochure for this to let everyone know what we have available for adoption. The brochure will have pictures and descriptions on every adopt-a-spot we have. This is also close to being complete. We will be publicizing this as soon as possible to get people interested in our gardens. We are working on the salaries for our temporary employees for this coming summer. We need to entice them to come to Laconia to work. We are going to need many new lifeguards this year. The Opechee Day Camp is being planned as well. The field trips have now been confirmed and the price set. Let’s talk the camp up to get kids interested. B. Directors Report submitted by Kevin Dunleavy Department Updates: • Recent maintenance projects and activities include: Winter snow removal, sanding and salting Ice rink removal at Leavitt Park Page 59 of 88  Various work orders at City Hall, Library, park houses, LFD and LPD Work order/preventative maintenance software training and setup Spring cleanups Trash removal Pet waste bag restocking Oil checks at various facilities Athletic field preparation Smith track gate removal and cleaning Brush clearing at Weirs Community Park Tree and shrub pruning Tennis court net install •We are starting to transition from our winter season to our busy spring season. We are monitoring our athletic fields and are starting to prepare them for the upcoming youth and interscholastic seasons. Restroom startups have begun and water will be turned on once the weather will allow. •Skating Rinks – We have removed the skating rink at Leavitt Park. The establishment of a good skating surface at our rinks never really came to fruition this year due to the weather. • Weirs Beach Community Park –Brush clearing for a Native American memorial area has taken place in the wooded section of the park. I am also working with a Boy Scout named Steven Poliquin who is interested in constructing a boardwalk across a wetland area of our trail system. • Weirs Beach water quality – I am in the beginning stages of working with the USGS and NHDES on a water quality monitoring project that will hopefully allow us to predict real time water quality levels at the Weirs Beach area. Stay tuned for more details. •Memorial Park – I recently met with representatives and volunteers associated with American Legion baseball who are interested in constructing a press box at the Memorial Park baseball field. Other improvements at Memorial Park include infield rehabilitation, a new scoreboard from a donor and crack repairs in the tennis court surface. •WOW Trail – Tree and brush clearing has started on Phase 2 of the WOW Trail. The project has been put out to bid with bids due on March 25th. We are hoping to see construction of this phase start in the near future. • Meetings that I have attended the last month include City Staff meetings, Downtown TIF Advisory Board, Special Events Committee, Master Plan Advisory Team, Boy Scout project, Parks and Recreation operating budget, Downtown plantings and TAP Grant Projects. Respectfully submitted, Kevin Dunleavy Page 60 of 88  Director of Recreation and Facilities XII. PRESENTATIONS XIII. ADJOURNMENT: Commissioner Pederzani motioned to adjourn at 8:55pm. Seconded by Commissioner Kirk. All were in favor. Respectfully submitted, Liza Kelleher Secretary Page 61 of 88  CITY COUNCIL ITEM INFORMATION SHEET DATE SUBMITTED: 4/19/2016 FROM: Kevin Dunleavy, Director of Recreation & Facilities Request by Belknap Mill Society to fundraise at Rotary Park on Friday, July 8, 2016 SUBJECT: from 5:00 p.m. until 9:00 p.m. and to serve alcohol in a City Park DISCUSSION: The Belknap Mill Society is seeking approval to raise funds at Rotary Park on July 8, 2016 from 5:00 p.m. until 9:00 p.m. This request was approved by the Parks & Recreation Commission on March 21, 2016. This request is substantially different than prior years because it includes a request to serve alcohol on City property. In accordance with section 201.8 of the City Code approval is required by the Licensing Board. The Council is being asked to approve this request. REQUESTED ACTION: Motion: " I move to approve the request by Belknap Mill Society to fundraise at Rotary Park on Friday, July 8, 2016 from 5:00 p.m. until 9:00 p.m. and to serve alcohol in a City Park as requested" ATTACHMENTS: Description Type Upload Date File Name Facility Use Request Cover Memo 4/20/2016 BELKNAP_MILL_FACILITY_USE_REQUEST_2- - Belknap Mill Society 15-16.pdf Belknap Mill Society- P&R Commission Cover Memo 4/20/2016 BELKNAP_MILL_LETTER_2-15-16.pdf approval letter Page 62 of 88 Page 63 of 88 Page 64 of 88 Page 65 of 88 Page 66 of 88  CITY COUNCIL ITEM INFORMATION SHEET DATE SUBMITTED: 4/19/2016 FROM: Kevin Dunleavy, Director of Recreation & Facilities Request to approve the Facility Use Agreement between the City and SUBJECT: Winnipesaukee Muskrats and to authorize the City Manager to sign the agreement on behalf of the City. DISCUSSION: At the Parks & Recreation Commission meeting on Monday, November 15, 2016, the Parks and Recreation Commission granted the Muskrats an extension to the deadline of the completion of the observation deck. An amended Facility Use Agreement needs to be executed to reflect this change. The Parks and Recreation Commission voted to approve an extension of the completion of the observation deck from November 30, 2015 to November 30, 2016. At the Parks & Recreation Commission meeting on Monday, April 18, 2016 the request to serve alcohol in a temporary location was approved conditioned upon Council approval. This Parks and Recreation Commission approval for the serving of alcohol at this temporary location was granted for the upcoming season only. REQUESTED ACTION: Motion #1: "I move to approve the amended Facility Use Agreement between the City and Winnipesaukee Muskrats and to authorize the City Manager to sign the agreement on behalf of the City" Motion #2: "I move to acknowledge the serving of alcohol at the Robbie Mills Sports Complex by the Winnipesaukee Muskrats organization for the upcoming season as approved by the Parks & Recreation Commission" ATTACHMENTS: Description Type Upload Date File Name Muskrats Facility Use Cover Memo 4/20/2016 Muskrats_Facility_Use_Agreement- Agreement March 2015 Final_-_March_2015.pdf P&R Commission Cover Memo 4/21/2016 p_r_comm_min.pdf minutes Nov 2015 Page 67 of 88 Page 68 of 88 Page 69 of 88 Page 70 of 88 Page 71 of 88 Page 72 of 88 Page 73 of 88 Page 74 of 88 Page 75 of 88 Page 76 of 88 Page 77 of 88 Page 78 of 88 Page 79 of 88  CITY COUNCIL ITEM INFORMATION SHEET DATE SUBMITTED: 4/5/2016 FROM: Detective Lieutenant Thomas Swett Second reading of Resolution #2016-05 relative to authorizing the City Manager to SUBJECT: accept and expend grants in the amount of $527.00 for replacement of broken radar equipment at the Laconia Police Department DISCUSSION: The Laconia Police Department was given application for a Highway Safety Grant for the City of Laconia in the amount of $527.00. This grant requires a fifty percent (50%) municipal In-Kind match of $527.00. This grant is earmarked Laconia Radar (1) #315-16B-092. The specific grant that was applied for will cover the replacement of a broken radar unit with an expected cost of $1,054.00. If the City concurs with the contents of the contract, it will be given consideration for final approval. Program Title: Laconia Radar (1) #315-16B-092 Funding Source: Office of Highway Safety Start Date: October 1, 2015 Termination Date: September 30, 2016 Copies of the grant documents are available for review in the City Manager's Office. FISCAL IMPACT (If Applicable): This grant requires a fifty percent (50%) municipal In-Kind match of $527.00. REQUESTED ACTION: Proposed motion according to Council Rule 29 (F) (1): "I move to waive the second reading of Resolution # 2016-05 in its entirety and to read by title only as presented." Proposed motion: "I move a second reading of Resolution # 2016-05 relative to authorizing the City Manager to accept and expend grants on behalf of the City in the amount of $527.00 for Laconia Radar (1) #315-16B-092 for replacement of a broken radar unit, as presented. ATTACHMENTS: Description Type Upload Date File Name Page 80 of 88  Memo to City Backup Material 4/6/2016 2016_Radar_Replacement_City_Hall_Memo.pdf Manager Resolution 2016-05 Backup Material 4/7/2016 2016-05_Laconia_Radar.pdf Page 81 of 88  LACONIA POLICE DEPARTMENT Laconia, New Hampshire MEMORANDUM DATE: 4/6/2016 TO: Scott Myers, City Manager FROM: Lt. Thomas E. Swett RE: Highway Safety Grant On August 3, 2015 the police department was given application for a highway safety grant for the City of Laconia. The grant is for $527.00. This grant does require a municipal match of $527.00 and is earmarked Laconia Equipment Replacement. If the city concurs with the contents of the contract it will be given consideration for final approval. Program Title: FFY 2016 Equipment Grant Funding Source: National Highway Traffic Safety Administration The Project Title: Laconia Equipment Replacement Start Date: October 1, 2015 Termination Date: September 15, 2016 This grant is for the replacement of a Kustom Signals Falcon Handheld radar unit that was purchased on 04/27/93 by the Laconia Police Department. This Handheld radar unit is no longer serviceable and cannot be repaired by the manufacturer. This grant would pay for one-half the cost of a new Kustom Signals Falcon HR, Handheld battery operated radar unit. This unit will be used primarily by the motor unit in the summer in a stationary mode to help address issues with speeders in areas where it is not conducive to park a marked cruiser on the side of the roadway to monitor traffic speeds. This grant will benefit the City of Laconia as it will increase the number of motorist contacts leading to the issuance of citations and warnings that will contribute to increased public awareness that motor vehicle violations will not be tolerated. In addition, the presence of the Laconia Police patrols will help to decrease motor vehicle crashes which will make the roadways safer for all vehicle operators and pedestrians. If you have any questions, please feel free to contact me. Thank you, TES Page 82 of 88 RESOLUTION 2016-05 CITY OF LACONIA In the Year of Our Lord two thousand and sixteen A RESOLUTION RELATIVE TO AUTHORIZING THE CITY MANAGER TO ACCEPT AND EXPEND GRANTS ON BEHALF OF THE CITY IN THE AMOUNT OF $527.00 FOR LACONIA RADAR Resolved by the City Council of the City of Laconia as follows: WHEREAS, the Laconia City Charter, Section 5:06, requires the Council to designate the source of any money appropriated after the budget is adopted; and WHEREAS, on occasion grants will be made available to the City for various projects or areas of interest that are beneficial to the City and its residents; and WHEREAS, the Laconia Police Department has been given application for a Highway Safety grant in the amount of $527.00 with a required fifty percent (50%) municipal In-Kind match of $527.00. NOW THEREFORE, the City Manager is hereby authorized, on behalf of the City, to accept and expend donations in the amount of $527.00, for Laconia Radar (Project Title Laconia Radar (1) #315-16B-092). The City Council further authorizes the establishment of a separate account(s) for a distinctly stated, public purpose that is not foreign to the City or incompatible with the objective of its organization. The City Manager shall be the designated agent of the Council to carry out the objectives set forth herein. This Resolution shall take effect after two readings and upon its passage. Edward Engler, Mayor Passed and approved this ___ day of April, 2016 Mary Reynolds, City Clerk Page 83 of 88  CITY COUNCIL ITEM INFORMATION SHEET DATE SUBMITTED: 4/5/2016 FROM: Nancy Brown, Administrative Assistant Peter Stewart - seeking appointment to a regular position on the Lakeport TIF SUBJECT: District Advisory Board for a three-year term expiring at the end of June, 2019 (five positions vacant) DISCUSSION: Interviews of individuals applying for appointment or reappointment to Boards and Commissions were held at the April 11, 2016 City Council meeting; appointments will be made at this meeting. REQUESTED ACTION: Proposed motion: "I move to appoint Peter Stewart to a regular position on the Lakeport TIF District Advisory Board for a three-year term expiring at the end of June, 2019." ATTACHMENTS: Description Type Upload Date File Name Application Backup Material 4/6/2016 Peter_Stewart_s_Application.pdf Page 84 of 88 Page 85 of 88 Page 86 of 88  CITY COUNCIL ITEM INFORMATION SHEET DATE SUBMITTED: 4/13/2016 FROM: Scott Myers, City Manager Appointment of Brandee Loughlin, Assistant Planning Director, to the Lakes Region SUBJECT: Planning Commission Transportation Advisory Committee for a three-year term expiring March, 2019 DISCUSSION: Please see the attached memo. REQUESTED ACTION: Proposed motion: "I move to appoint Brandee Loughlin to the Lakes Region Planning Commission Transportation Advisory Committee to a three-year term expiring March, 2019." ATTACHMENTS: Description Type Upload Date File Name Memo from City Backup Manager Scott Material 4/13/2016 04.25.16_Appointment_of_Brandee_Loughlin_to_LRPC_TAC.pdf Myers Page 87 of 88  CITY OF LACONIA/CITY MANAGER’S OFFICE 45 Beacon St. East, Laconia, NH 03246 (603) 527-1270 · fax (603) 527-1292 MEMO TO: Mayor Engler & City Councilors FROM: Scott Myers, City Manager DATE: April 25, 2016 RE: City of Laconia representative to the Lakes Region Planning Commission’s Transportation Advisory Committee The Lakes Region Planning Commission (LRPC) hosts the region’s Transportation Advisory Committee (TAC), a group which, among other things, makes recommendations to the state DOT on priority projects to be included in the Ten Year Plan. Each of the region’s towns and cities send a representative to the TAC. Shanna Saunders previously served as the representative for Laconia. Shanna’s term has expired, and with her leaving employment with the City it is now necessary to appoint a representative for a three- year term. Assistant Planning Director Brandee Loughlin has agreed to serve on the Committee until a new Planning Director is hired, with the situation to be reassessed at that time if necessary. Page 1 Page 88 of 88