City Council

CITY OF LACONIA - CITY COUNCIL Monday, April 24, 2017 - 7:00 PM City Hall - Conference Room 200A CALL TO ORDER SALUTE TO THE FLAG RECORDING SECRETARY ROLL CALL STAFF IN ATTENDANCE COUNCIL PROCLAMATION 1. Presentation of Proclamation ACCEPTANCE OF MINUTES OF PREVIOUS MEETINGS 1. Regular meeting minutes of April 10, 2017 CONSENT AND ACTION CALENDAR 1. Request to schedule Budget Hearings and Special Meetings for the upcoming department budget presentations CITIZEN COMMENTS FOR MATTERS NOT ON THE AGENDA INTERVIEWS COMMUNICATIONS PUBLIC HEARING 1. Proposed Ordinance ORD-2017-221-03 relative to amending Chapter 221, Vehicles and Traffic, Article IV Regulation of Parking Meters. This ordinance would allow for the transition of coin meters on Lakeside Avenue to parking meter kiosks as well as adjust the fee amounts for parking to bring them more in line with other communities. PRESENTATIONS 1. Update on the 125th Anniversary of Laconia's Passenger Train Station Celebration and 2017-2018 Budget request for the 125th Anniversary Celebration MAYOR'S REPORT COMMITTEE REPORTS *Not all items in this section may be acted on. Reports and updates will be made when necessary. 1. FINANCE: (Lipman, Hamel, Baer) (a) Downtown TIF Financing (b) WOW Trail Funding (c) Conversion of street lights to LED Page 1 of 43  (d) HB 430 - Expansion of the Veterans' Tax Credit 2. PUBLIC SAFETY: (Baer, Doyle, Bownes) (a) Fair St/Court St traffic problems and accidents 3. GOVERNMENT OPERATIONS and ORDINANCES: (Doyle, Bolduc, Bownes) (a) Review of Chapter 167, Noise and Chapter 161, Licensing as it pertains to outdoor sound equipment and loudspeakers (b) Ordinance Amending Chapter 221, Vehicles and Traffic/Parking on Sublawns (c) Procedural review of grant applications (d) Review of the Council Rules of Procedure 4. LANDS and BUILDINGS: (Hamel, Lipman ,Bolduc) (a) Downtown parking garage (b) Repair & maintenance of City Buildings (c) Former Lakeport Fire Station (23 Elm Street) LIAISON REPORT CITIZEN REQUESTS TO COMMENT ON CURRENT AGENDA ITEMS MANAGER'S REPORT 1. Project Updates Report NEW BUSINESS 1. Temporary Traffic Order 2017-06, Laconia Passenger Station 125th Anniversary Celebration, and request to waive fees 2. Introduction of Ordinance ORD-2017-235-04 amending Chapter 235, Zoning relative to Accessory Dwelling Units and a request to schedule a public hearing on May 8, 2017 during the regular City Council meeting to gather public input prior to adoption 3. Request for authorization for the Laconia Airport Authority to sell timber to be harvested from property identified as Lot 003-100 (north of the Belknap County Sportsman's Association property) with sale proceeds to be deposited into the Airport Improvement Project account 4. Request by Belknap Economic Development Council for an extension of maturation date on the loan used to purchase the Colonial Theater UNFINISHED BUSINESS 1. Milfoil Treatment Update 2. Adoption of Ordinance ORD-2017-221-03 relative to amending Chapter 221, Vehicles and Traffic, Article IV Regulation of Parking Meters NOMINATIONS, APPOINTMENTS & ELECTIONS COUNCIL COMMENTS Page 2 of 43 NON-PUBLIC SESSION According to RSA 91-A:3, II: (a) The dismissal, promotion or compensation of any public employee, or the investigation of any charges against him, unless the employee affected (1) has a right to a meeting and (2) requests that the meeting be open, in which case the request shall be granted. (b) The hiring of any person as a public employee. (c) Matters which, if discussed in public, would likely affect adversely the reputation of any person, other than a member of the body or agency itself, unless such person requests an open meeting. (d) Consideration of the acquisition, sale or lease of real or personal property which, if discussed in public, would likely benefit a party or parties whose interests are adverse to those of the general community. (e) Consideration or negotiation of pending claims or litigation which has been threatened in writing or filed against the body or agency or any subdivision thereof, or against any member thereof because of his membership in such body or agency, until the claim or litigation has been fully adjudicated or otherwise settled. (i) Consideration of matters relating to the preparation for and the carrying out of emergency functions including training to carry out such functions, developed by local or state safety officials that are directly intended to thwart a deliberate act that is intended to result in widespread or severe damage to property or widespread injury or loss of life. FUTURE AGENDA ITEMS 1. Ordinance amendment relative to Chapter 167, Noise and Chapter 161, Licensing as it pertains to outdoor sound equipment and loudspeakers (tabled at the meeting of 9/28/15) 2. Second reading of a resolution relative to the adoption of RSA 31:95-b, Appropriation of funds made available during the year (tabled at the meeting of 11/23/15 pending the outcome of legal matters) 3. Master Plan 4. Milfoil Treatment Funding Request 5. Sewer & Water Master Plan 6. Single Stream Recycling/Concord Co-op/Solid Waste Disposal Cost Reduction 7. Strategic Planning/Goal Setting 8. WOW Trail 9. Discussion regarding the City owned vendor spaces on the Boardwalk as it relates to renting to food vendors ADJOURNMENT This meeting facility is ADA accessible. Any person with a disability who wishes to attend this public meeting and needs additional accommodations, please contact Mary Reynolds, meeting ADA coordinator, at City Hall by calling (603) 527-1265 at least 72 hours in advance so that the City can make any necessary arrangements. Page 3 of 43  CITY COUNCIL ITEM INFORMATION SHEET DATE SUBMITTED: 4/12/2017 FROM: Mary Reynolds, City Clerk SUBJECT: Regular meeting minutes of April 10, 2017 DISCUSSION: Minutes of the regular meeting were distributed to the Council on April 12, 2017. No corrections or changes were received. If there are no further corrections or changes the minutes are accepted as distributed. ATTACHMENTS: Description Type Upload Date File Name 04 10 17-DRAFT Backup Material 4/12/2017 04_10_17-DRAFT.pdf Page 4 of 43  CITY OF LACONIA - CITY COUNCIL Monday, April 10, 2017 - 7:00 PM City Hall - Conference Room 200A CALL TO ORDER Mayor Engler called the meeting to order at the above date and time. SALUTE TO THE FLAG Brenda Baer led the Salute to the Flag. RECORDING SECRETARY City Clerk Mary Reynolds ROLL CALL City Clerk Reynolds called the roll with the following Councilors in attendance: Ava Doyle, David Bownes, Brenda Baer, Bob Hamel and Armand Bolduc. T Mayor Engler noted that five (5) Councilors are in attendance and a quorum is established. STAFF IN ATTENDANCE AF City Manager Scott Myers, Finance Director Donna Woodaman COUNCIL PROCLAMATION ACCEPTANCE OF MINUTES OF PREVIOUS MEETINGS (1) Regular meeting minutes of March 27, 2017 R Minutes of the regular meeting were distributed to the Council on March 28, 2017. One correction was received from Councilor Baer and they were redistributed on March 28, 2017. D With no further corrections or changes the minutes were accepted as distributed. CONSENT AND ACTION CALENDAR (1) Temporary Traffic Order 2017-4 - Memorial Day Parade Motion to approve Temporary Traffic Order 2017-04, Memorial Day Parade, as presented made by Councilor Bolduc and seconded by Councilor Hamel; the motion passed with all in favor. (2) Temporary Traffic Order 2017-5 - Winni Fishing Derby Motion to approve Temporary Traffic Order 2017-5 - Winni Fishing Derby as presented made by Councilor Doyle and seconded by Councilor Bolduc; the motion passed with all in favor. Page 5 of 43 CITIZEN COMMENTS FOR MATTERS NOT ON THE AGENDA Cal Dunn, Jr (217 Garfield Street) addressed the Council regarding the discontinuation of trash collection. City Manager Myers advised that this is the first he has heard of this and will look into it. C. Dunn also discussed the issues with maintaining a private way as it relates to his private portion of street being maintained for the winter and distributed RSA 231:59 to the Council to support his point with further request to have clarification on the City's decision to discontinue services. City Manager Myers requested to have time to research and answer the question better. Al Mitchell addressed the Council about zoning and was asked to wait until the public hearing on the topic. INTERVIEWS COMMUNICATIONS PUBLIC HEARING T (1) Ordinance 2017-235-02 relative to amending Chapter 235, Zoning, Table 1 – Table of Permitted Uses as it relates to the Commercial Resort (CR) zone and Place of Worship. AF Notice of this public hearing was made in the Wednesday, March 29, 2017 edition of the Laconia Daily Sun, at City Hall, the Gale Memorial Library, the Laconia Community Center and the offices of the Laconia School District. Mayor Engler opened the public hearing at 7:12 p.m. and invited comments from the public. R Al Mitchell addressed the Council regarding the proposed change of use for entertainment and night clubs from being permitted to needing a special exception, particularly how it would affect an event center. Councilor Bownes replied that he feels this would not fall under this classification. A. Mitchell reviewed his plans to construct this type of facility in the area and he feels he could be adversely D affected. A. Mitchell also stated is objections to not allowing storage units. Councilor Hamel asked if A. Mitchell attended the Planning Board public hearing. A. Mitchell was not able to attend because of a conflict in scheduling. City Manager Myers explained that an event center would be permitted. Fred Clausen (Proctor Lakehouse Cottages) stated that he supports what A. Mitchell is planning and supports his project moving forward. Cynthia Makris (NASWA Resort) addressed the Council in support of A. Mitchell and opposed to the proposal to no longer permit night entertainment by right and to require a special exception. C. Makris feels that this is a discouraging action for tourism and this should be reconsidered because you can't "sell sleep" without having fun activities for people to do. Page 6 of 43  Councilor Hamel asked if C. Makris attended the Planning Board public hearing and she did not because she was out of town but noted that City Manager Myers did call her to discuss the proposal. Charlie St. Clair (Laconia Antique Center) addressed the Council in support of entertainment in the Weirs. Currently someone needs to go through a lot of steps and this is going to make it more time consuming to do. Ernest Millette (a local realtor) addressed the Council and reiterated the prior comments but added that he hears comments from the public on a regular basis that "someone is stopping the fun" in the City. E. Millette also asked for clarification on the area that is encompassed as the CR zone. The map was reviewed. With no further comments Mayor Engler closed the public hearing at 7:30 p.m. (2) Resolution RES-2017-07 relative to the adoption of RSA 261:153, VI relative to collecting an additional fee with motor vehicle registrations for the support of a Municipal Transportation Fund and establishing the “Municipal Transportation Capital Reserve Fund” T Notice of this public hearing was made in the Wednesday, March 29, 2017 edition of the Laconia Daily Sun, at City Hall, the Gale Memorial Library, the Laconia AF Community Center and the offices of the Laconia School District. Mayor Engler reviewed the proposal and opened the public hearing at 7:32 p.m. Mayor Engler reviewed the fee change for the record. With no members of the public choosing to speak the public hearing was closed at 7:34 p.m. PRESENTATIONS R (1) City Manager's Fiscal Year 2018 Budget Presentation City Manager Myers reviewed the proposal. Discussion followed regarding the D limits of the Tax Cap to collection of property tax revenues and that there is no language in the Tax Cap that separates the allowable increase between the City and School but that this has been the traditional formula since 2005. Budget hearings will begin May 22, 2017 with the School District and other department presentations will follow with a schedule being finalized in the coming weeks. A copy of the proposed budget can be found at www/laconianh.gov, at the Laconia Public Library and the office of the City Clerk. MAYOR'S REPORT Mayor Engler advised the Council that the loan for the Colonial Theatre project will be on the Council agenda on April 24, 2017 to extend the maturation date of the note because closing will not be happening as scheduled. Mayor Engler explained that the tax credits have been purchased and the documentation required to release them is extensive and the construction bids have come in over the budget. At this time the tax credit documentation is being prepared and value engineering is being done to reduce the Page 7 of 43 construction cost but they will not be ready before April 30, 2017. The closing will be happening between June 1 and August 31, 2017. There was a general discussion regarding items that could be removed or reduced in the project, assistance being received by the State and the value engineering decisions that are going to need to be made. COMMITTEE REPORTS *Not all items in this section may be acted on. Reports and updates will be made when necessary. (1) FINANCE (a) Downtown TIF Financing (b) WOW Trail Funding (c) Conversion of street lights to LED T (d) HB 430 - Expansion of the Veterans' Tax Credit AF (2) GOVERNMENT OPERATIONS and ORDINANCES (a) Review of Chapter 167, Noise and Chapter 161, Licensing as it pertains to outdoor sound equipment and loudspeakers (b) Ordinance Amending Chapter 221, Vehicles and Traffic/Parking on Sublawns (c) Procedural review of grant applications R (d) Review of the Council Rules of Procedure (3) LANDS and BUILDINGS D (a) Downtown parking garage (b) Repair & maintenance of City Buildings (c) Former Lakeport Fire Station (23 Elm Street) LIASON REPORT Councilor Hamel reported on the Lakes Region Public Access Annual Meeting held last week. New contracts will be sent in the near future for the upcoming year. The group is in good standing and everything is going well. CITIZEN REQUESTS TO COMMENT ON CURRENT AGENDA ITEMS MANAGER'S REPORT Page 8 of 43 (1) Financial and Operational Trends Report City Manager Myers reviewed the report. (2) Monthly Economic Development Report Update City Manager Myers reviewed the report. (3) Other Items City Manager Myers reviewed the street repair list for the construction year. Discussion followed on the list and how streets are identified as well as working with the Water Department to stay in sync and avoid repeat efforts. Councilor Hamel requested to have a conversation with Genesis Behavioral Health in regards to payment in lieu of taxes for the property they have acquired in Downtown. City Manager Myers advised that he has broached the subject and did not receive a firm answer but also noted that they will be vacating two (2) other properties that could become taxable and offset the loss from the prior tenant. T Councilor Hamel requested to have a conversation with the Laconia Housing Authority regarding the taxes they pay for the various properties they have within the City. City Manager Myers will look into this and report back to the Council. NEW BUSINESS AF (1) Request from James Dodge and Stacey Woods to extend hours in the Licensing Ordinance for a wedding/reception at the Margate Resort on June 25, 2017 Section 161-4,B of the City Ordinances prohibits the use of outdoor sound equipment and/or loud speakers past the hour of 9:00 p.m. Sunday to Thursday and 10:00 p.m. on Friday and Saturday (with the exception of Motorcycle Week). R Councilor Baer commented that this same situation was brought forward a year ago and it was an instance of the venue not properly advising the clients of the City ordinance. Councilor Bownes added that if the Margate is causing the exceptions they should be coming before the Council. City Manager Myers offered to extend D this information to the owners of the Margate in writing. Motion to extend the hours for use of an outdoor loudspeaker on June 25, 2017 from 9:00 pm as outlined in Section 161-4, B of the City Ordinances to 10:30 pm for a wedding and reception at the Margate Resort made by Councilor Doyle and seconded by Councilor Baer; the motion passed with all in favor. (2) Request by Laconia Airport Authority to release airport property to the Federal Aviation Association for 192 Lily Pond Road and to authorize the Mayor to sign the release The Laconia Airport is seeking approval for the Mayor to sign, in his official capacity as Mayor, a "Land Release Request Form" which is required by the Federal Aviation Administration (FAA) in order for the Airport to sell a parcel of property. The airport is looking to sell the parcel currently leased to the Belknap Page 9 of 43  County Sportsman's Association to that group. Upon receiving approval from the FAA the Airport Authority will be seeking the Council's approval for the Mayor to sing the Purchase and Sale Agreement as well. Motion to authorize the Mayor to sign a "Land Release Request Form" to be submitted to the Federal Aviation Administration for permission to sell a parcel of property currently leased to the Belknap County Sportsman's Association made by Councilor Baer and seconded by Council Hamel; the motion passed with all in favor. (3) Winnipesaukee River Basin Program Update The Winnipesaukee River Basin Program Advisory Board (WRBP) sent a letter to its members on March 3rd asking them to obtain their governing bodies’ position on implementing a community owned and operated wastewater authority. Responses from member communities are due by April 28, 2017 as to whether or not this initiative should be pursued further. If the consensus of the member communities’ governing bodies is to pursue a community owned/operated authority, the Advisory T Board will establish a Study Committee to further define the process to make that happen. Motion to authorize the City Manager to provide information to the AF Winnipesaukee River Basin Program Advisory Board in support of the proposed feasibility study made by Councilor Hamel and seconded by Councilor Doyle; the motion passed with all in favor. (4) Proposed amendments to the City's Wage and Compensation Plan City Manager Myers reviewed the changes to the Wage and Compensation Plan. R Motion to approve the amendments to the City's Wage and Compensation Plan as presented made by Councilor Baer and seconded by Councilor Hamel; the motion passed with all in favor. (5) Introduction of Ordinance ORD-2017-221-03 relative to amending Chapter 221, D Vehicles and Traffic, Article IV Regulation of Parking Meters and to schedule a public hearing on April 24, 2017 during the regular City Council Meeting City Manager Myers reviewed the proposal. Councilor Baer asked how ticketing will be enforced with the new system. City Manager Myers explained how the kiosks would work and how the ticketing will be done with available technology. City Manager Myers also advised the Council that kiosks will be used in the Endicott Rock Park lot and this will free up the attendant to be an ambassador of the City and assist with other areas of Weirs Beach. Discussion followed regarding motorcycle parking, the credit card minimum and the parking for the beach followed by a brief summary of all changes by Mayor Engler. The full ordinance is available for the public at the City Clerk's Office during Page 10 of 43  regular business hours. Motion to accept Ordinance ORD-2017-221-03 as introduced and to schedule a public hearing on April 24, 2017 during the regular City Council meeting to gather public input before adoption made by Councilor Bolduc and seconded by Councilor Doyle; the motion passed with all in favor. UNFINISHED BUSINESS (1) Second reading of Resolution RES-2017-07 relative to the adoption of RSA 261:153, VI relative to collecting an additional fee with motor vehicle registrations for the support of a Municipal Transportation Fund and establishing the "Municipal Transportation Capital Reserve Fund" A second reading of Resolution RES-2017-07 relative to the adoption of RSA 261:153, VI relative to collecting an additional fee with motor vehicle registrations for the support of a Municipal Transportation Fund and establishing the "Municipal Transportation Capital Reserve Fund" moved by Councilor Baer T and seconded by Councilor Hamel; the motion passed with all in favor. (2) Proposed Ordinance ORD-2017-235-02 amending Chapter 235, Zoning, Table 1 - Table of Permitted Uses AF Councilor Bownes reviewed this proposal up to this point. Councilor Bownes reiterated that his proposal for changes did not include the amendments to the entertainment uses and he is of the opinion that the impact of needing a special exception would not be detrimental to the vision of the Weirs. Mayor Engler clarified that this proposal would effect the entire Commercial Resort (CR) zone and not just the corridor that was proposed in the Councils initial request to the Planning Board. R Discussion followed regarding the comments from the public this evening. Councilor Doyle commented that no one has ever said they have a problem with the entertainment businesses but with the need for these businesses to contain the noise they are producing. The issues have always been with the noise. D Motion to extend the meeting until 10:15 p.m. made by Councilor Bolduc and seconded by Councilor Bownes; the motion passed with all in favor. Motion to reject proposed ordinance ORD-2017-235-02 and return the proposal to the Planning Board with a request that they review the change for the use "Recreation/Sports/Entertainment: Nightclub/dance hall made by Councilor Hamel and seconded by Bolduc; the motion passed with a 4-1 vote (For: Doyle, Baer, Hamel, Bolduc; Nay: Bownes). NOMINATIONS, APPOINTMENTS & ELECTIONS (1) Dorothy Duffy - Seeking reappointment to a regular position on the Heritage Commission Motion to reappoint Dorothy Duffy as a regular member of the Heritage Page 11 of 43  Commission to a two-year term expiring at the end of March, 2019 made by Councilor Bownes and seconded by Councilor Doyle; the motion passed with all in favor. (2) Linda Phelps - Seeking reappointment to an alternate position on the Library Board of Trustees for a one-year term expiring at the end of March, 2018 Motion to reappointment Linda Phelps to a one-year alternate member position on the Library Board of Trustees to expire at the end of March, 2018 made by Councilor Bolduc and seconded by Councilor Doyle; the motion passed with all in favor. (3) Nadine Jordan - Seeking reappointment to an alternate position on the Library Board of Trustees for a one-year term expiring at the end of March, 2018 Motion to reappointment Nadine Jordan to a one-year alternate member position on the Library Board of Trustees to expire at the end of March, 2018 made by Councilor Bolduc and seconded by Councilor Doyle; the motion passed with all in favor. T (4) Donald H. Flanders - seeking reappointment to a regular position on the Trustees of the Trust Funds for a three-year term expiring at the end of March, 2020 AF Motion to reappoint Donald H. Flanders as a regular member of the Trustees of the Trust Fund to a three-year term expiring at the end of March, 2020 made by Councilor Doyle and seconded by Councilor Bownes; the motion failed 2-3 (For: Doyle, Bownes; Against: Baer, Hamel, Bolduc) (5) John S. Perley - seeking reappointment to a regular member position on the Library Board of Trustees for a three-year term expiring at the end of March, 2020 Motion to reappoint John S. Perley as a regular member of the Library Board of R Trustees to a three-year term expiring at the end of March, 2020 made by Councilor Bolduc and seconded by Councilor Doyle; the motion passed with all in favor. (6) Mayor's Appointment of Lt. Thomas Swett, representing the Laconia Police D Department, to a three-year term on the Highway Safety Commission expiring at the end of March, 2020 Motion to approve the appointment of Lt. Thomas Swett, representing the Laconia Police Department, to a three-year term on the Highway Safety Commission expiring at the end of March, 2020 made by Councilor Bolduc and seconded by Councilor Bownes; the motion passed with all in favor. COUNCIL COMMENTS NON-PUBLIC SESSION According to RSA 91-A:3, II (a) The dismissal, promotion or compensation of any public employee, or the investigation of any charges against him, unless the employee affected (1) has a right to a meeting and (2) requests that the meeting be open, in which case the request shall be granted. (b) The hiring of any person as a public employee. Page 12 of 43 (c) Matters which, if discussed in public, would likely affect adversely the reputation of any person, other than a member of the body or agency itself, unless such person requests an open meeting. (d) Consideration of the acquisition, sale or lease of real or personal property which, if discussed in public, would likely benefit a party or parties whose interests are adverse to those of the general community. (e) Consideration or negotiation of pending claims or litigation which has been threatened in writing or filed against the body or agency or any subdivision thereof, or against any member thereof because of his membership in such body or agency, until the claim or litigation has been fully adjudicated or otherwise settled. (i) Consideration of matters relating to the preparation for and the carrying out of emergency functions including training to carry out such functions, developed by local or state safety officials that are directly intended to thwart a deliberate act that is intended to result in widespread or severe damage to property or widespread injury or loss of life. FUTURE AGENDA ITEMS (1) Ordinance amendment relative to Chapter 167, Noise and Chapter 161, Licensing as it pertains to outdoor sound equipment and loudspeakers (tabled at the meeting of 9/28/15) T (2) Second reading of a resolution relative to the adoption of RSA 31:95-b, Appropriation of funds made available during the year (tabled at the meeting of 11/23/15 pending the outcome of legal matters) (3) Master Plan AF (4) Milfoil Treatment Funding Request (5) Sewer & Water Master Plan (6) Single Stream Recycling/Concord Co-op/Solid Waste Disposal Cost Reduction R (7) Strategic Planning/Goal Setting (8) WOW Trail D (9) Discussion regarding the City owned vendor spaces on the Boardwalk as it relates to renting to food vendors ADJOURNMENT Motion to adjourn made at 10:05 p.m. by Councilor Bolduc and seconded by Councilor Baer; the motion passed with all in favor. Respectfully Submitted: Mary A Reynolds, City Clerk Page 13 of 43  CITY COUNCIL ITEM INFORMATION SHEET DATE SUBMITTED: 4/12/2017 FROM: Scott Myers, City Manager SUBJECT: Request to schedule Budget Hearings and Special Meetings for the upcoming department budget presentations DISCUSSION: All meetings below will begin at 6:00. On regular meeting nights, presentations will run from 6:00 – 7:00 and then the regular portion of the meeting will begin. Regular Meeting May 22 School Budget Special Meeting June 5 Planning/Code, Police, Recreation/Facilities Regular Meeting June 12 Water, Assessing, Library Special Meeting June 19 Fire, Public Works, Administration, Records, Finance, Welfare Regular Meeting June 26 General Budget Discussion REQUESTED ACTION: Proposed motion: "I move to schedule Special Meetings of the City Council to be held on June 5 and June 19, 2017 and Budget Hearings to be held on May 22, June 12 and June 26, 2017 beginning at 6:00 p.m." Page 14 of 43  CITY COUNCIL ITEM INFORMATION SHEET DATE SUBMITTED: 4/12/2017 FROM: Mary Reynolds, City Clerk SUBJECT: Proposed Ordinance ORD-2017-221-03 relative to amending Chapter 221, Vehicles and Traffic, Article IV Regulation of Parking Meters. This ordinance would allow for the transition of coin meters on Lakeside Avenue to parking meter kiosks as well as adjust the fee amounts for parking to bring them more in line with other communities. DISCUSSION: Notice of this public hearing was made in the Wednesday, April 12, 2017 edition of the Laconia Daily Sun, at City Hall, the Gale Memorial Library, the Laconia Community Center and the offices of the Laconia School District. Action on this item is scheduled for this evening under Unfinished Business. Page 15 of 43  CITY COUNCIL ITEM INFORMATION SHEET DATE SUBMITTED: 4/12/2017 FROM: Scott Myers, City Manager SUBJECT: Update on the 125th Anniversary of Laconia's Passenger Train Station Celebration and 2017-2018 Budget request for the 125th Anniversary Celebration DISCUSSION: Pam Clark, President of Celebrate Laconia, will present the Mayor and Council with an update and tentative schedule for the 125th Anniversary Celebration for the Laconia Passenger Station. She will also review the 2017-2018 budget proposal for the celebration of the City's 125th anniversary in 2018. ATTACHMENTS: Description Type Upload Date File Name Tentative Schedule and 2017-2018 Budget Backup Material 4/19/2017 Celebrate_Laconia_Information.pdf Proposal Page 16 of 43 Page 17 of 43 Page 18 of 43  CITY COUNCIL ITEM INFORMATION SHEET DATE SUBMITTED: 4/18/2017 FROM: Scott Myers, City Manager SUBJECT: Project Updates Report ATTACHMENTS: Description Type Upload Date File Name Project Updates Report Backup Material 4/20/2017 LACONIA_PROJECT_UPDATES_04- 2017.pdf Page 19 of 43  LACONIA PROJECT UPDATES – April 2017 LACONIA ROAD PROJECTS PROPOSED FOR 2017 Current: The Water Department and the utility companies are working on their systems in the streets that are scheduled for projects this construction year. All of their work will be completed prior to the City’s scheduled work. During the Water Department’s water line work in North Main Street, DPW and Busby will inspect the street to finalize the plans and cost for the surface improvements scheduled for the fall. Liberty Utilities is working with the homeowners on Village and Marshall Court on expanding their systems into those streets this summer. They believe the residents on these streets will participate in the expansion project. If so, they will do the work this summer and patch the streets. We are analyzing current Lakeside construction costs to determine if there are any additional impacts to the CY 2017 construction plan. Previous: DPW continues to refine the pavement management plan in conjunction with Water Works and Busby. The plan has been provided to all utility companies and they are coordinating their work. Public Works and Busby are carefully coordinating the various work schedules as Phase 2 of the Lakeside Ave. and the North Main Street water line projects must be completed by Memorial Day and Motorcycle Week, respectively. The Department’s plan includes $60,000 (this calendar year) in crack sealing on roads that were resurfaced in the past 1 to 5 years. The purpose of crack sealing is to minimize water infiltration into the pavement. Last fall the Department crack sealed approximately 1.6 miles of road at a cost of approximately $16,000. MESSER STREET/DUTILE OIL DRAINAGE Current: The design has been completed and a NH DES wetlands permit application has been submitted. We also need to file a NH DES Shoreland Water Quality Protection Act permit application. Loureiro Engineering has been working with directional drilling companies regarding approaches for repairing the existing storm sewer RxR crossing behind Dutile Oil. We have not heard back from NH DOT Rail & Transit regarding crossing agreements. Previous: Applications for two railroad crossing agreements have been submitted to NH DOT Rail & Transit. A drainage easement has been secured from Dutile & Sons. Public Works is preparing a Wetlands Permit application. Public Works expects that the permits will be approved in time for a fall bid and construction in 2018. LAKESIDE AVENUE Current: All utility work has been completed and poles are supposed to be removed on April 20th. Busby Construction has scheduled base course paving for April 20th. This is the first day the plant is open so paving may occur over two days. Granite curbing installation begins on April 24th. The project is on schedule. Previous: Eversource has completed all line pulling and power transfers. Metrocast has completed all their work. Fairpoint ran into a problem and will supply new handholes for placement in the westerly sidewalk if it is required. The Nor’easter on March 14th impacted the re-start of the project. The contractor is presently hauling snow off Lakeside Ave. Eversource has removed the power lines from the old poles. Pole removals should start the week of April 10th once all other utilities are off the poles. Busby can work around Fairpoint’s remaining work if necessary. The contractor is still on schedule to complete Phase 2 by Memorial Day. City Manager’s Project Update Report Page 1 Page 20 of 43 LACONIA DOWNTOWN TIF DISTRICT Current: The Downtown TIF Advisory Board will not be meeting in April. The Advisory Board will next be meeting in May. Engineering work is ongoing for various Riverwalk projects. Previous: The Downtown TIF Advisory Board met on March 7th. Discussion included the removal from the TAP Grant program for the Riverwalk projects. Other topics included the Downtown parking garage status, WOW Trail signage/kiosks and flagpoles at Stewart Park. City staff from DPW and Parks met with HEB Engineering on March 7th to discuss revisions to the scope of work for the projects that were previously part of the TAP Grant program. The status of the various projects was also discussed. Tasks to be completed by the City and HEB Engineering were reviewed and discussed. WEIRS TIF DISTRICT Current: The Weirs TIF Advisory Board will be meeting on April 20th. Agenda items for this meeting will include a review of the funding of the Lakeside Avenue improvements, timeline for the project and discussion of other specific elements of the project. Previous: The next Weirs TIF Advisory Board meeting is scheduled for April 20th. WINNIPESAUKEE RIVER BASIN PROJECT Current: All member communities with the exception of Tilton support creating a regional municipal waste water authority. The next meeting of the Advisory Board is scheduled for May 4th. Previous: The Advisory Board sent out a letter on March 3rd asking members to obtain their governing bodies’ position on creating a “Regional Municipal” waste water authority. The member communities have begun to provide their positions. WRBP’s managers have obtained enough data from the flow meters to begin some basic analysis. The 2016 drought impacted normal flow through the pipes and thus impacted the accuracy of the readings from the flow meters. NH DES has begun testing some of the data in the formulas they have developed for the rate assessment formulas. DES provided an initial draft of these formulas, although they are not complete as they are still resolving how to handle community flows versus capacities that the various communities purchased. WEIRS BEACH RESTORATION Current: The City is awaiting confirmation of our next meeting NHDES officials. Previous: City staff is in the process of scheduling the next meeting with NHDES officials to discuss permitting requirements. Due to the scale, unique circumstances and various elements of the project (mitigation, waivers, dredging) several meetings are expected to occur before permits are submitted. ZONING TASK FORCE Current: Planning Board approved the proposed Accessory Dwelling Unit Ordinance on April 4 and sent it to the City Council for action. Previous: The Planning Board will hold a public hearing and possible vote on April 4th on the proposed Accessory Dwelling Unit ordinance. City Manager’s Project Update Report Page 2 Page 21 of 43 DOWNTOWN WAYFINDING Current: No update. Previous: No update. LACONIA HEART AND SOUL MASTER PLAN UPDATE Current: No update. Previous: No update. DES WATERSHED ASSISTANCE GRANT Current: Two bids for porous concrete for the Weirs Beach parking lot have been received. We have not yet received the Shoreland Water Quality Protection permit. Hand dug test pits for archaeological investigation will be performed later this spring. The installation of the porous concrete has been put on hold and will not be occurring this spring. The reasons include that the City has yet to receive a shoreland permit from the State of NHDES, the need for archeological survey, available funding and the impending beach season is near and work needs to occur outside of the beach season. The project will be revisited in the future. Previous: As required by the NH Division of Historic Resources, an archeologist will hand dig some test pits in the areas of the parking lot that are impacted by this project. The shoreland permit application has been submitted to NH DES. A request for bids for the porous concrete panels has been advertised with a closing date of March 24th. LEAVITT PARK TENNIS COURTS Current: Three proposals for the tennis court reconstruction were received. The proposals are being reviewed and scored by City staff and the work will be awarded by April 21st. Construction is expected to start before the end of spring. Previous: A request for proposals for the tennis court reconstruction has been advertised. Proposals are due on April 13th and will then be reviewed by City staff. Construction is expected this spring. City Manager’s Project Update Report Page 3 Page 22 of 43  CITY COUNCIL ITEM INFORMATION SHEET DATE SUBMITTED: 4/18/2017 FROM: Scott Myers, City Manager SUBJECT: Temporary Traffic Order 2017-06, Laconia Passenger Station 125th Anniversary Celebration, and request to waive fees DISCUSSION: Please see the attached Temporary Traffic Order, map showing the proposed road closures and letter requesting a waiver of vendor fees and all other City fees associated with the 125th Anniversary celebration of the Laconia Passenger Station. REQUESTED ACTION: Proposed motion: "I move to approve Temporary Traffic Order 2017-06 and Celebrate Laconia's request to waive vendor fees and all other City fees in connection with the 125th Anniversary celebration of the Laconia Passenger Station." ATTACHMENTS: Description Type Upload Date File Name TTO, map and Backup 4/19/2017 Temporary_Traffic_Order__Map_and_Waiver_Request.pdf waiver request Material Page 23 of 43 Page 24 of 43 Page 25 of 43 Page 26 of 43  CITY COUNCIL ITEM INFORMATION SHEET DATE SUBMITTED: 4/6/2017 Dean Trefethen, Director of Planning/Community Developement & Code FROM: Enforcement SUBJECT: Introduction of Ordinance ORD-2017-235-04 amending Chapter 235, Zoning relative to Accessory Dwelling Units and a request to schedule a public hearing on May 8, 2017 during the regular City Council meeting to gather public input prior to adoption DISCUSSION: At the April 4, 2017 Laconia Planning Board meeting the board voted unanimously to recommend revision to the Zoning Ordinance (City Code Chapter 235:41) to the City Council for approval. The update changes requirements and definitions for “Accessory Apartment” to “Accessory Dwelling Unit (ADU)” An RSA passed that created and defined ADU’s and mandated the city allow ADU’s in all zones that permit single-family dwellings with other accompanying requirements on June 1, 2017. Laconia’s zoning ordinance needs to be updated in order to meet State requirements and to control the implementation in the City. REQUESTED ACTION: Proposed motion: "I moved accept ordinance ORD-2017-235-04 as presented and to schedule a public heating on May 8, 2017 during the regular City Council meeting to gather public input prior to adoption" ATTACHMENTS: Description Type Upload Date File Name Ordinance 04 Backup Material 4/6/2017 ORD-2017-235-04.pdf Page 27 of 43 ORDINANCE ORD-2017-235-04 CITY OF LACONIA ___________________ In the Year of our Lord two thousand and seventeen AN ORDINANCE AMENDING CHAPTER 235, ZONING RELATIVE TO ACCESSORY DWELLING UNITS The City of Laconia ordains: That the ordinances of the City of Laconia, as amended, be and are further amended in Chapter 235, Zoning, as follows (cross out denotes deletions, bolding additions): Table I – Table of Permitted of Uses RR1 RR2 RS SFR RG RA RESIDENTIAL, ACCESSORY USES P CR DR BC C BCI IP I AI PE PE PE PE NE NE Accessory apartment Dwelling Unit NE NE PE NE NE NE N N N § 235-13. Definitions. As used in this chapter, the following terms shall have the meanings indicated: ACCESSORY APARTMENT - A dwelling unit that has been created within an existing primary single family dwelling or accessory structure ACCESSORY DWELLING UNIT - A residential living unit that is within or attached to a single-family dwelling, or located in a legally existing accessory structure on the same lot, and that provides independent living facilities for one or more persons, including provisions for sleeping, eating, cooking, and sanitation on the same parcel of land as the principal dwelling unit it accompanies. § 235-41. Residential accessory uses. J. Accessory apartment. Accessory apartments shall meet the following minimum standards: [Added 10-14-1997 by Ord. No. 10.97.10] (1) Total gross square footage shall not exceed 400 gross square feet. (2) Apartments shall be located within the existing home or garage or additions thereto. (3) The overall appearance of the single-family dwelling unit must be maintained. (4) No more than one accessory apartment may be developed per lot of record. § 235-41. Residential accessory uses. A. Accessory Dwelling Unit. Accessory dwelling units (ADU) are intended as an option for homeowners to offer separate and independent living space for their extended families, or to offer small dwelling units as rentals to off-set the expense of maintaining a dwelling. The appearance and character of the dwelling shall remain single-family in nature. A single family dwelling with an accessory dwelling unit is not classified as a two-family dwelling. One accessory dwelling unit is permitted on any property containing an owner-occupied single-family dwelling, provided the following conditions are met: 1. Accessory Dwelling Units shall be permitted only on properties containing an owner-occupied single-family dwelling. There shall be not more than one accessory dwelling per lot. Page 28 of 43 2. An ADU shall not be considered to be an additional dwelling unit for the purposes of determining minimum lot size or development density of the property. 3. The property owner must occupy either the primary residence or the ADU as their permanent residence. A temporary leave of absence by the property owner is allowed, provided the owner-occupied unit is not rented or occupied by anyone other than the property owner during the temporary leave of absence. The owner shall provide documentation demonstrating to the satisfaction of the City that one of the units is his or her principal residence. 4. The ADU must be located in the same building as the primary residence unless the lot meets or exceeds the minimum required lot size for the respective zoning district. If the lot meets or exceeds the required minimum lot size, the ADU may be located in a separate detached structure such as a garage or barn, provided the existing structure conforms to required yard setbacks for the respective zoning district. 5. The ADU shall contain fully self-sufficient living quarters, consisting of adequate sleeping, bathing, and eating accommodations. If the ADU is located within an addition to the existing single family dwelling, the ADU must be connected to the same utilities (except telephone and television) as the existing dwelling. If the ADU is located in a detached structure, then connections to municipal utilities (i.e. municipal water/sewer) may be separate. 6. Where municipal water or sewer service is not provided, the ADU shall make provision for adequate water supply and sewage disposal service in compliance with RSA 485-A:38 and regulations adopted by the NH Department of Environmental Services. 7. An interior door shall be provided between the principal dwelling unit and the accessory dwelling unit. 8. The ADU shall not have more than two bedrooms and be less than 300 square feet and shall not exceed 750 square feet. If the primary unit is greater than 3,000 square feet, the ADU can exceed 750 square feet provided the ADU is no greater than 25% of the gross living area of the primary unit. 9. The ADU shall be subsidiary in size, height, and function to the principal dwelling and be consistent with the principal dwelling in appearance, design, colors, and materials. 10. Any necessary additional entrances or exits to the primary residence, to serve the ADU, shall be located to the side or rear of the building. Any new or altered structures, intended to be used as ADU, must be located behind the building line of the existing primary residence except when the Zoning Board of Adjustment finds that the placement of the ADU on the lot will not adversely affect the character of the neighborhood, traffic, safety of pedestrians, and will not create a hazard or nuisance to abutting property owners.. Page 29 of 43  11. There shall be one parking space in the rear or side yard for the accessory dwelling and no additional curb cut. The additional parking space shall comply with the parking standards contained in the Zoning Ordinance. 12. The structure and lot shall not be converted to a condominium or any other form of legal ownership distinct from the ownership of the principal single-family dwelling. 13. A zoning/building permit application for the ADU must be approved and issued prior to its construction, and a certificate of occupancy, specifying that the dwelling unit is an ADU, must be obtained prior to its occupancy. The ADU constructed within a primary residence shall have an interconnected fire alarm system. All ADU’s shall meet all safety and building codes. This Ordinance amendment shall take effect upon its passage. Edward Engler, Mayor Passed and approved this 24th day of April, 2017. Mary Reynolds, City Clerk Page 30 of 43  CITY COUNCIL ITEM INFORMATION SHEET DATE SUBMITTED: 4/20/2017 FROM: Marv Everson, Airport Manager SUBJECT: Request for authorization for the Laconia Airport Authority to sell timber to be harvested from property identified as Lot 003-100 (north of the Belknap County Sportsman's Association property) with sale proceeds to be deposited into the Airport Improvement Project account DISCUSSION: The Laconia Airport Authority is seeking authorization from the Laconia City Council to sell timber to be harvested from the 48 acre property located in the Town of Gilford, in the State of NH, identified as Lot 003-100. Said property is located on the northwest side of Lily Pond Road/Route 11C, north of the property occupied by the Belknap County Sportsman's Association, and is owned by the City of Laconia/Laconia Airport Authority. The proceeds from the sale of the timber is to be deposited in the Airport Improvement Project account of the Laconia Airport Authority to be used for improvements to the airport. At the April 20, 2017 meeting of the Laconia Airport Authority they authorized the chair to sign the agreement for the cutting of the timber. New England Forestry Consultants, Inc will serve as the airport's consultant for marking, harvesting, flagging wetlands, preparing and distributing a harvest prospectus, bidding, preparing the cutting agreement, supervising the operation, collecting payment, and ensuring the provisions of the cutting agreement are fulfilled. REQUESTED ACTION: Proposed motion: "I move to sell timber to be harvested from the 48 acre property located in the Town of Gilford, in the State of NH, identified as Lot 003-100. Said property is located on the northwest side of Lily Pond Road/Route 11C, north of the property occupied by the Belknap County Sportsman's Association, and is owned by the City of Laconia/Laconia Airport Authority. The proceeds from the sale of the timber is to be deposited in the Airport Improvement Project account of the Laconia Airport Authority to be used for improvements to the airport" Page 31 of 43  CITY COUNCIL ITEM INFORMATION SHEET DATE SUBMITTED: 4/10/2017 FROM: Scott Myers, City Manager SUBJECT: Request by Belknap Economic Development Council for an extension of maturation date on the loan used to purchase the Colonial Theater ATTACHMENTS: Description Type Upload Date File Name BEDC Memo Backup Material 4/20/2017 CityCouncilMemo042417BEDC.pdf Page 32 of 43 TO: City of Laconia Mayor and City Council CC: Scott Myers, Laconia City Manager FR: Justin Slattery, Belknap EDC Executive Director Date: 20 April 2017 RE: City of Laconia/Belknap EDC (609 Main St. LLC) Loan Extension Request MEMORANDUM At the Laconia City Council meeting on Monday, April 24, 2017, the Belknap Economic Development Council (Belknap EDC) would like to request the current promissory note between the City of Laconia and 609 Main St. LLC (Belknap EDC’s wholly-owned, single member LLC) be extended to August 31, 2017. It will currently mature on April 30, 2017. As you know, the loan funds were used by 609 Main St. LLC to purchase the Colonial Theater block on July 17, 2015 for purposes to redevelop the theater and its adjoining properties. While significant progress has been made in securing various funding to start construction on the project, several funding items are outstanding and Belknap EDC and its’ project team need more time to complete the proposed funding stack and design work to start construction. At the City Council meeting, Randy Eifert, Belknap EDC Director, and I will be in attendance to provide an update on the project and answer questions on the project from the Mayor and City Council. Thank you for your consideration of this request. Page 33 of 43  CITY COUNCIL ITEM INFORMATION SHEET DATE SUBMITTED: 4/13/2017 FROM: Scott Myers, City Manager SUBJECT: Milfoil Treatment Update DISCUSSION: This is a follow-up on the grant acceptance from NH DES for milfoil treatment. The attached revised map shows areas that are slated for herbicide treatment for calendar year 2017. ATTACHMENTS: Description Type Upload Date File Name Water Commission Backup Material 4/20/2017 Water_Commission_Minutes_41317.pdf minutes Map of Paugus Bay Backup Material 4/20/2017 Map_of_Paugus_Bay.pdf Page 34 of 43  LACONIA WATER DEPARTMENT BOARD OF COMMISSIONERS APRIL 13, 2017 Acting Chairman Greg Page called the regular meeting of the Laconia Water Department Board of Commissioners to order at 8:00 a.m. on Thursday April 13, 2017 in the conference room at the Water Treatment Facility. Present were Commissioners Greg Page and Joseph Driscoll; Ex-Officio member Councilman Armand Bolduc; Superintendent Seth Nuttelman and Clerk Cheryl Hounsell. Absent were Commissioner Dennis Bothamley and Ex-Officio member Public Works Director Wes Anderson. Also present was City Manager Scott Myers. A motion was made by Armand Bolduc seconded by, Joseph Driscoll to accept the minutes of March 23, 2017. The vote was unanimous. A motion was made by Armand Bolduc seconded by Joseph Driscoll, to approve the accounts payables and the financial statement dated April 12, 2017. The vote was unanimous. Seth stated that City Manager Scott Myers was present at the meeting to discuss the Milfoil issue. The Board members decided to address the milfoil item first under Old Business. OLD BUSINESS: MILFOIL-Scott Myers stated that the City has accepted the grants from the State of New Hampshire to treat the milfoil problem in Paugus Bay. This grant money is for eradication by diving and treating with chemicals. Suzanne Perley and Amy Smagula are working together for a common sense approach. Scott referred to a map for chemical treatment; this is a revised plan for chemical application at the top of the bay and is an extra mile from the original site that was being considered. Scott stated that the process would be performed in September after Labor Day and Amy will do immediate testing following the application of 2-4D. Scott stated that he will present this issue to the City Council at their next meeting on Monday, April 24, 2017. Greg Page stated that milfoil has no ill effect on the water quality and our concerns are with water quality for the drinking water. When 2-4D was used previously in the upper portion of the bay in coves, there was no problem as far as the water quality. Greg further stated that he does not foresee a problem with the revised location. Joe Driscoll stated that he wanted to know who was going to be responsible if something gets into our drinking water. Would it be the permitting agency or the applicant? Scott stated that the State of New Hampshire is not going to take responsibility for any issues with the process. Scott further stated that extended testing is an option. Joe asked if the dam would be regulated during the chemical application. Seth stated that there is a minimum flow requirement by the State of New Hampshire. Scott stated that he is happy to coordinate that conversation. Scott stated that he would like someone from the water board to attend the city council meeting on the 24th or he would like the board to give him their position on treating the milfoil in the revised site. Joe questioned why a flow study isn’t being done. Scott stated that a number of $170,000 has been put out there as the cost for a flow study and nobody has this in their budget at this time. A motion was made by Armand Bolduc, seconded by Joseph Driscoll, to state that the Board of Water Commissioners will not oppose the application of 2-4D in section 1 of the revised milfoil treatment map which is located at the northern part of the bay. That there will be coordination with the dam people to lessen the flow of water during the application process and there will be additional testing after the process is complete. The vote was unanimous. LONG BAY TANK-Seth stated that we are waiting for August 1st to start the rehabilitation of the Long Bay Tank. Seth further stated that the engineer and the contractor have taken the required training. Page 35 of 43  2 Laconia Water Commissioners 4/13/2017 TREATMENT PLANT BACKWASH PUMP-Seth stated that the backwash pump has been tested and delivered. It will be installed Monday and Tuesday and the Fire Department will be at the treatment plant on Tuesday to assist. Seth further stated that we should be testing the pump on Wednesday. NORTH MAIN STREET RELAY-Seth stated that Maine Drilling & Blasting bore holes for ledge. Based on the information we received on ledge we are putting the new line for the water pipe at the side of the new roadway. We will still have a ledge issue. This information has been passed along to Busby Construction. Seth stated that temporary lines for Phase I of the project are complete. We have a list of hydrants with low flows. Seth met with representatives from the jail and the county home concerning the temporary line that we have hooked up for them from a hydrant. They will be on the temporary line for a total of one day, Monday, April 24th. They will see a reduction in flow capacity for their sprinkler system. Chief Erickson is working on a response plan if something should happen. 2018 PROPOSED BUDGET- Seth stated that he has a meeting with Scott Myers on Tuesday, April 18th at 9:00 a.m. to discuss our proposed budget and answer any questions he may have. Seth further stated that he is scheduled to present our budget to the city council on June 12th at 6:00 p.m. Seth stated that he will have some information on health insurance at the next board meeting for the members to review. NASWA 1086 WEIRS BLVD-Seth stated that the relocation of the water main in front of 1086 Weirs Blvd. is complete. We returned to normal pumping on Sunday, April 9th. Seth further stated that the contract has been signed by Cynthia Makris and Paul Busby. The job went well. NEW BUSINESS: STATE SCHOOL PROPERTY-Seth stated that there have been a series of water breaks at the state school property over the winter. They currently purchase water wholesale from us. We recently sent them a $12,000 water bill because of all the water that went thru the meter when they had leaks this winter. They are currently bypassing the booster pumps on the lower area. They are feeding the Dube and Mutual Aid buildings on our pressure. Seth met with Ron White from the State of New Hampshire and verified that the current set up does not bypass the meter or the backflow device. In the basement of the buildings they have 42-44 pounds of pressure. The City of Laconia has an agreement with the State to get the water for Robbie Mills from the state water tanks. The state water tanks have been shut down and bypassed due to the problems. At this time, water will not be available at Robbie Mills this spring. The State is going to drill a well to supply the cottages. Seth stated that the irrigation system at Robbie Mills requires 50 GPM for 6-8 hours per day. They also need water for the concession stand. Kevin from Parks & Recreation is looking at options. Seth will sit down with Kevin and Scott to look at available options. FEBRUARY FINANCIAL ANALYSIS- Seth stated that we should be at 66.67% of the budget thru February. Residential & Commercial Water Billing is over by 2.7% or $71,000. Total salaries are under 2% or 24,598. Overtime is under 1.67% or $653. Total Expenses are under 3.6% or $99,000. If you back out 66.67% of the contingency fund the net expenses are under $79,000. Income is over $71,000 so we are to the good by $150,000. The members will take home the financials and review them. IRWIN MARINE BUILDING BLAISDELL AVENUE-Armand questioned if Seth knew what Irwin Marine is planning to do on Blaisdell Avenue. Seth stated that they are looking at extending the water main and are going before the Planning Boards for both Laconia & Gilford. They will be raising a parking lot 25 feet above Blaisdell Avenue for a multi-acre boat storage. This project is about 200’ from Black Brook. We will put requirements on them for prior to, during, and post construction to protect Black Brook. The finished project will be a large flat area for parking boats. Page 36 of 43  3 Laconia Water Commissioners 4/13/2017 No further business, a motion was made by Armand Bolduc, seconded by Joseph Driscoll, to adjourn the meeting at 8:55 a.m. The vote was unanimous. Cheryl Hounsell, Clerk Page 37 of 43 Page 38 of 43  CITY COUNCIL ITEM INFORMATION SHEET DATE SUBMITTED: 4/4/2017 FROM: Wesley Anderson, Director of Public Works SUBJECT: Adoption of Ordinance ORD-2017-221-03 relative to amending Chapter 221, Vehicles and Traffic, Article IV Regulation of Parking Meters DISCUSSION: The City’s new parking meter system will be ready to go into service on May 27, 2017. Staff in preparing for the new system reviewed the City’s current parking meter ordinance and parking fees, and proposes the following changes: These following changes are to simplify the system for parking customers and enforcement personnel. Presently the ordinance allows enforcement officers to ticket every motorcycle in a parking space after the meter has expired. Staff recommends that the Council eliminate this requirement and allow the city to ticket just one of the motorcycles. Staff believes that most motorcyclists who share one parking space are traveling together thus ticketing the group treats them the same as customers driving cars or trucks who occupy only one space. The ordinance also has different days of operation for the meters for different parking spaces. Staff proposes that all meters be enforced every day during the enforcement period. Staff recommends that the meters be in operation from the Saturday preceding Memorial Day to the Monday after Columbus Day. This minimizes that chance of confusion by parking customers, makes it easier on enforcement officers and increase the window of time that the City can generate revenue from parking in the Weirs Beach area. Staff also recommends that the hours of operation change. Currently meters when they are in service are enforced from 10:00 am to 10:00 pm. Staff recommends that the hours of operation be changed from 9:00 am to 8:00 pm. This change closely matches the hours of operation of the majority of the business and the peak parking period. Additionally these hours are closer to matching the hours enforcement personnel are available. Staff proposes no changes to the number and location of the 15 minute, 2 hour and 5 hour parking spaces in the Weirs Beach area. The following are changes to the fee structure for the parking spaces: Presently the fee for the metered parking spaces on Lakeside Avenue is 50 cents for one hour. Staff compared our current parking fees to municipalities with similar tourist areas. Our research determined that our parking fees are much less than our counterparts. The following chart comparison the fees against Page 39 of 43  Location Rate Comments Laconia $0.50 per hour Seacoast $1.00/hr: April 1 – April 30 and after $2.00 minimum for credit Beaches (State October 1 cards owned) $2.00/hr: May 1 through October 1 Portsmouth Zone A - high occupancy $1.75/hr, 3 hour Portsmouth is in the process max. of increasing rates for its Zone B - standard $1.25/ hr, 3 hour max downtown meters from Zone C - 1.25/hr, 4 hour max $1.75/hr to $2.00 /hr Parking garage $1.25/hr Concord $0.75/hr Concord is in the process of increasing its rates Salisbury Beach, $14/day MA residents, $16/day out of MA state Rye $20/day Staff recommends that City Council increase the fees to $1.00 per hour during the parking meter season for the parking spaces on Lakeside Avenue. This brings our fees closer to fees in other resort communities. Additionally staff is planning on in installing parking kiosks at Endicott Beach parking lot. The purpose of the change is to use the two seasonal positions that presently man the parking booth at the beach parking lot in more of a customer service role. Additionally staff recommends that the parking fee for the spaces in the beach parking lot be changed from $10.00 per day to $2.00 per hour. The change increases the cost for someone who is at the beach for 10 hours to $20.00. Additionally Staff is recommending that when a customer when using a credit or debit card the minimum fee is $1.00. REQUESTED ACTION: Proposed motion: "I move to accept Ordinance ORD-2017-221-03 as presented." ATTACHMENTS: Description Type Upload Date File Name Ordinance 03 Backup Material 4/5/2017 ORD-2017-221-03.pdf Page 40 of 43 ORDINANCE ORD-2017-221-03 CITY OF LACONIA ___________________ In the Year of our Lord two thousand and seventeen AN ORDINANCE AMENDING CHAPTER 221, VEHICLES AND TRAFFIC, ARTICLE IV REGULATIONS FOR PARKING METERS The City of Laconia ordains: That the ordinances of the City of Laconia, as amended, be and are further amended in Chapter 221, Vehicles and Traffic, as follows (bold indicates additions, cross out indicates deletions): CHAPTER 221, VEHICLES AND TRAFFIC § 221-37 Authorization. Upon direction by the City Council, parking meters shall be installed upon the curb or sidewalk immediately adjacent in reasonable proximity to the parking spaces marked by the City in accordance with § 221-38. The Police Department shall be responsible for the regulations, control and use of such parking meters, and the Department of Public Works shall be responsible for the maintenance of and collection from such parking meters. Each parking meter shall be so arranged that upon the expiration of specified time limits, it will indicate by a proper visible signal that the time limit has expired inform the parking customer of the expiration time at payment. In such cases, it shall be prima facie the automated parking meter system shall be used as evidence that the right of such vehicle has ceased, and the operator, owner or manager thereof shall be subject to the penalties hereinafter provided. § 221-38 Installation of parking meters. All City-owned or City-operated parking lots and parking structures shall be public ways. Upon the direction of the City Council, their use may be controlled as set forth in this chapter and/or by parking meters or other traffic control devices. Parking spaces as laid out therein and controlled by parking meters shall be of a design where said parking meters shall charge for the spaces and such charges shall be as established elsewhere in this article. The owner or operator of any vehicle standing in said spaces shall cause to be deposited in said meters the number of United States coins fee necessary to pay for the use of said space, and the failure to provide such coins fee shall be a violation of the parking laws. § 221-39 Operation of parking meters. Except in a period of emergency determined by an officer of the Fire or Police Department or in compliance with the direction of a police officer or traffic control device or signal, when any vehicle shall be parked in any parking space alongside or next to which a parking meter is located, the operator of such vehicle shall, upon entering said parking space, immediately deposit or cause to be deposited in said meter such proper coin or coins of the United States as is required for such parking meter and is as designated by proper directions on the meter the appropriate fee. Upon deposit of such coin and the setting of the timing mechanism in operation, fee the parking space may be lawfully occupied by such vehicle during the period of time which has been prescribed for the part of the street in which said parking space is located. If said vehicle shall remain parked in any such parking space, with no time remaining on said meter, then such vehicle shall be considered as parking overtime and beyond the period of legal parking time, and such parking shall be deemed a violation of this chapter. 1 Page 41 of 43 § 221-40 Parking permits. In lieu of the deposit of a coin or coins the fee in a parking meter, the City Council may, by vote, direct that any parking meter space may be lawfully occupied by a vehicle without needing to pay the fee to be charged as required by § 221-39. Such vote shall specify the terms on which and the periods and consideration for which such permits shall be issued and the parking spaces for which they shall be valid. A copy of each such vote shall be filed with the City Clerk. § 221-41 Time limits and fees. A. Parking or standing a single four-wheeled vehicle or one or more than one two-wheeled vehicles in a space designated for control by a parking meter shall be lawful upon deposit of one or more coins as paying the parking fee indicated on the face of the parking meter. Whenever two or more two-wheeled vehicles park simultaneously in the same unmetered, designated parking space, each such vehicle shall be separately timed with respect to such time limitations as may apply to the designated space. B. Parking meters located on Lakeside Avenue shall be operated as follows: [Amended 4-22- 1996 by Ord. No. 04.96.4; 6-25-1996 by Ord. No. 05.96.5; 6-9-1997 by Ord. No. 08.97.08] (1) Parking meters shall be in operation according to the following limitations: (a) From the Saturday preceding Memorial Day through Columbus Day until the Saturday preceding the Fourth of July: [1] Two-hour meters numbered 142 to 163 and 98 to 121 and all fifteen-minute meters are in effect daily. [2] Two-hour meters numbered 123 to 141 and all five-hour meters are in effect on Saturdays, Sundays and holidays only. (b) From the Saturday preceding the Fourth of July (but not later than July 1) through Labor Day, all meters are in effect daily. (c) From the day after Labor Day through Columbus Day, meters will be in effect as specified in Subsection B(1)(a) above. (d) (b) When meters are in effect, they are enforced from 10:00 a.m. to 10:00 p.m. 9:00 a.m. to 8:00 p.m. C. 2. The following fees shall be collected so that a vehicle may occupy a parking space governed by a parking meter; for 30 minutes, $0.25; for 15 minutes, $0.05. : (a) Lakeside Avenue parking space governed by a parking meter; 1 hour for $1.00. for lesser time in increments of 15 minutes the appropriate percentage of the hourly rate (b) In Endicott Rock Park parking lot space; 1 hour for $2.00; for lesser time in increments of 15 minutes the appropriate percentage of the hourly rate. C. The minimum fee when using a credit or debit card shall be $1.00 AND 2 Page 42 of 43 § 221-44 Use of meter deposits. The coins fees deposited in parking meters are required and shall be considered a general revenue of the City except for those meters located in the municipal lot known as Endicott Rock Park which shall be deposited into the Special Revenue Fund/Beach Refurbishment Fund after the amount collected exceeds $25,000 in the fiscal year. This Ordinance amendment shall take effect upon its passage. Edward Engler, Mayor Passed and approved this 24th day of April, 2017. Mary Reynolds, City Clerk 3 Page 43 of 43