City Council

CITY OF LACONIA - CITY COUNCIL Monday, May 8, 2017 - 7:00 PM City Hall - Conference Room 200A CALL TO ORDER SALUTE TO THE FLAG RECORDING SECRETARY ROLL CALL STAFF IN ATTENDANCE ACCEPTANCE OF MINUTES OF PREVIOUS MEETINGS 1. Regular meeting minutes of April 24, 2017 CONSENT AND ACTION CALENDAR 1. Request by the American Cancer Society to raise funds at Opechee Park on October 18 through October 22, 2017 for Making Strides Against Breast Cancer 2. Request to approve the Winnipesaukee Flagship Corp. Site Plan for 211 Lakeside Avenue, RR Station Vendor Layout for Laconia Motorcycle Week 2017 CITIZEN COMMENTS FOR MATTERS NOT ON THE AGENDA INTERVIEWS COMMUNICATIONS PUBLIC HEARING 1. Regarding Ordinance ORD-2017-235-04 amending Chapter 235, Zoning relative to Accessory Dwelling Units PRESENTATIONS MAYOR'S REPORT 1. Proclamation - National Public Works Week COMMITTEE REPORTS *Not all items in this section may be acted on. Reports and updates will be made when necessary. 1. FINANCE: (Lipman, Hamel, Baer) (a) Downtown TIF Financing (b) WOW Trail Funding (c) Conversion of street lights to LED (d) HB 430 - Expansion of the Veterans' Tax Credit 2. PUBLIC SAFETY: (Baer, Doyle, Bownes) (a) Fair St/Court St traffic problems and accidents Page 1 of 63  3. GOVERNMENT OPERATIONS and ORDINANCES: (Doyle, Bolduc, Bownes) (a) Review of Chapter 167, Noise and Chapter 161, Licensing as it pertains to outdoor sound equipment and loudspeakers (b) Ordinance Amending Chapter 221, Vehicles and Traffic/Parking on Sublawns (c) Procedural review of grant applications (d) Review of the Council Rules of Procedure 4. LANDS and BUILDINGS: (Hamel, Lipman ,Bolduc) (a) Downtown parking garage (b) Repair & maintenance of City Buildings (c) Former Lakeport Fire Station (23 Elm Street) LIAISON REPORT CITIZEN REQUESTS TO COMMENT ON CURRENT AGENDA ITEMS MANAGER'S REPORT 1. Financial and Operational Trends Report 2. Monthly Economic Development Update NEW BUSINESS 1. Request from Lakes Region Vineyard Church: Love 146 Volunteer Team to raise funds on City property on July 8 and July 15, 2017 for the Love 146 5K Run/Walk 2. Request by Ladies of the Lake-Laconia/American Foundation for Suicide Prevention to raise funds at Opechee Park on September 10, 2017 for the Out of the Darkness Walk 3. Laconia Motorcycle Week Association Bike Show and Swap Meet request to waive fees 4. Request to discontinue a portion of the City's right of way on Elm Street 5. Discussion regarding parking signage on Lakeside Avenue as it pertains to time limits for particular spaces 6. Request to approve a tentative agreement with Laconia Professional Firefighters Association Local 1153 of the International Association of Firefighters, AFL-CIO, CLC 7. Request for the City to rent a portion of Lakeside Avenue to Hep C Hope for $2,000 with the proceeds going to the City during Laconia Motorcycle Week 2017 UNFINISHED BUSINESS 1. Approval of Ordinance ORD-2017-235-04 amending Chapter 235, Zoning relative to Accessory Dwelling Units NOMINATIONS, APPOINTMENTS & ELECTIONS COUNCIL COMMENTS NON-PUBLIC SESSION According to RSA 91-A:3, II: Page 2 of 63 (a) The dismissal, promotion or compensation of any public employee, or the investigation of any charges against him, unless the employee affected (1) has a right to a meeting and (2) requests that the meeting be open, in which case the request shall be granted. (b) The hiring of any person as a public employee. (c) Matters which, if discussed in public, would likely affect adversely the reputation of any person, other than a member of the body or agency itself, unless such person requests an open meeting. (d) Consideration of the acquisition, sale or lease of real or personal property which, if discussed in public, would likely benefit a party or parties whose interests are adverse to those of the general community. (e) Consideration or negotiation of pending claims or litigation which has been threatened in writing or filed against the body or agency or any subdivision thereof, or against any member thereof because of his membership in such body or agency, until the claim or litigation has been fully adjudicated or otherwise settled. (i) Consideration of matters relating to the preparation for and the carrying out of emergency functions including training to carry out such functions, developed by local or state safety officials that are directly intended to thwart a deliberate act that is intended to result in widespread or severe damage to property or widespread injury or loss of life. FUTURE AGENDA ITEMS 1. Ordinance amendment relative to Chapter 167, Noise and Chapter 161, Licensing as it pertains to outdoor sound equipment and loudspeakers (tabled at the meeting of 9/28/15) 2. Second reading of a resolution relative to the adoption of RSA 31:95-b, Appropriation of funds made available during the year (tabled at the meeting of 11/23/15 pending the outcome of legal matters) 3. Master Plan 4. Milfoil Treatment Funding Request 5. Sewer & Water Master Plan 6. Single Stream Recycling/Concord Co-op/Solid Waste Disposal Cost Reduction 7. Strategic Planning/Goal Setting 8. WOW Trail 9. Discussion regarding the City owned vendor spaces on the Boardwalk as it relates to renting to food vendors ADJOURNMENT This meeting facility is ADA accessible. Any person with a disability who wishes to attend this public meeting and needs additional accommodations, please contact Mary Reynolds, meeting ADA coordinator, at City Hall by calling (603) 527-1265 at least 72 hours in advance so that the City can make any necessary arrangements. Page 3 of 63  CITY COUNCIL ITEM INFORMATION SHEET DATE SUBMITTED: 4/26/2017 FROM: Mary Reynolds, City Clerk SUBJECT: Approval of regular meeting minutes of April 24, 2017 DISCUSSION: The minutes of the regular meeting were distributed to the Council on April 26, 2017. No corrections or changes were received by the Clerk. If there are no further corrections or changes the minutes are accepted as distributed. ATTACHMENTS: Description Type Upload Date File Name 04 24 17-DRAFT Backup Material 4/26/2017 04_24_17-DRAFT.pdf Page 4 of 63  CITY OF LACONIA - CITY COUNCIL Monday, April 24, 2017 - 7:00 PM City Hall - Conference Room 200A CALL TO ORDER Mayor Engler called the meeting to order at the above date and time. SALUTE TO THE FLAG Bob Hamel led the Salute to the Flag. RECORDING SECRETARY City Clerk Mary Reynolds ROLL CALL City Clerk Reynolds called the roll with the following in attendance: Ava Doyle, David Bownes, Henry Lipman, Brenda Baer, Bob Hamel and Armand Bolduc. T Mayor Engler noted that all six (6) Councilors are in attendance and a quorum has been established. STAFF IN ATTENDANCE AF City Manager Scott Myers, Finance Director Donna Woodaman COUNCIL PROCLAMATION (1) Presentation of Proclamation Mayor Engler presented a proclamation Michael Kitch of the Laconia Daily Sun for his 14 years of reporting for the City and the community. R ACCEPTANCE OF MINUTES OF PREVIOUS MEETINGS (1) Regular meeting minutes of April 10, 2017 D Minutes of the regular meeting were distributed to the Council on April 12, 2017. No corrections or changes were received. With no further corrections or changes the minutes were accepted as distributed. CONSENT AND ACTION CALENDAR (1) Request to schedule Budget Hearings and Special Meetings for the upcoming department budget presentations Motion to schedule Special Meetings of the City Council to be held on June 5 and June 19, 2017 and Budget Hearings to be held on May 22, June 12 and June 26, 2017 beginning at 6:00 p.m. made by Councilor Baer and seconded by Councilor Bolduc; the motion passed with all in favor. Page 5 of 63 CITIZEN COMMENTS FOR MATTERS NOT ON THE AGENDA Cal Dunn (Garfield Street)addressed the Council regarding the discontinuation of trash collection at his residence. It was his understanding that someone should have gotten back to him after bringing this concern to the Council at the last meeting. City Manager Myers advised that C. Dunn had directed the City to not trespass on his property and at that time the City posted a sign noting where the City property ended which prompted the contractor to abide by the contract which does not allow for collection on private streets or ways; this is consistent with other private roads or ways within the City for which residents will bring rubbish in barrels to the public way for collection. C. Dunn feels this is not acceptable and that he is being singled out because a right of way off of Garfield Street has not had service discontinued. C. Dunn also feels he has not asked the City to not travel on his property and requested a solution from the Council. Councilor Lipman commented regarding the statutes that are currently in place which are prohibitive and reiterated that the Council is committed to working toward correcting these statutes when necessary and asked for C. Dunn to be patient while this is done. Mayor Engler commented that the contract with the service provider prohibits the collection on T private ways and this was confirmed by City Manager Myers. City Manager Myers further confirmed that to his knowledge rubbish is not collected on private ways within the City. C. Dunn requested that the Council take action to change the policy prohibiting the AF collection of rubbish on his private street. Councilor Lipman suggested that the residents on the private portion of the street bring the rubbish to the public way for collection until the City has come to an acceptable conclusion. C. Dunn advised that he will contact the collection company and get their position before taking further action and further noted that the City has an ordinance preventing the placement of refuse on a public roadway. R Councilor Bolduc noted that he lives on a private way and he takes his rubbish to the end of the street to the public way for collection. Karen Trendell addressed the Council and commended the Mayor for all that he does to D keep the public informed, particularly through his radio program participation. K. Trendell further suggested that the City have a contingency plan in the event that the City goes offline and that she feels it is unfair for the City to assume that everyone can receive there car registration renewal via the internet or email and that many residents would like to receive it through the mail. In regards to the increase in registration fees to the use of road repair, K. Trendell feels that the Council should use the citizens of the City to come up with what streets are to be repaired because it looks like they are not being considered in the decisions being made that effect the year round residents and the focus is on the tourist areas. INTERVIEWS COMMUNICATIONS PUBLIC HEARING Page 6 of 63 (1) Proposed Ordinance ORD-2017-221-03 relative to amending Chapter 221, Vehicles and Traffic, Article IV Regulation of Parking Meters. This ordinance would allow for the transition of coin meters on Lakeside Avenue to parking meter kiosks as well as adjust the fee amounts for parking to bring them more in line with other communities. Notice of this public hearing was made in the Wednesday, April 12, 2017 edition of the Laconia Daily Sun, at City Hall, the Gale Memorial Library, the Laconia Community Center and the offices of the Laconia School District. Mayor Engler opened the public hearing at 7:35 p.m. and invited the public to comment. Robert Ames (Half Moon Enterprises) stated that they have reviewed the amendments and he has no issues with the exception of the change to the hours of enforcement. He feels the enforcement should be continued until 10:00 p.m. as is in the current ordinance. The extra hours are at a peak business time and R. Ames feels that having unlimited parking after 8:00 p.m. would have a negative impact on the businesses. R. Ames further commented that this was not being done at a T recommendation of the businesses in the Weirs because they met through the Weirs Action Committee at which time the only recommended change was to the fees being increased. R. Ames encouraged the enforcement time be concluded at 10:00 p.m. rather than 8:00 p.m. AF Councilor Lipman asked what time frame R. Ames feels would be appropriate for turnover. R. Ames replied that most people begin to arrive around 10:00 a.m. Councilor Bolduc asked why the time change was being proposed. City Manager Myers advised that staff met after review of several other communities and came up with the recommendation before the Council. R Councilor Hamel asked if this could be changed this evening with City Manager Myers confirming it could. James Morash (Mt. Washington Cruises) applauded the City's investment in Weirs D Beach because it was needed and the upgrade is appreciated. After review of the ordinance J. Morash and his partners have no issue with the ordinance as proposed but did ask that this be adopted with the philosophy that the Weirs is going to be a tourist friendly area because having a good experience is important for all of the visitors. K. Trendell suggested painting the lines for spaces with different time limits a different color so that it would be easily understood. The Council briefly discussed the need for clarification of the parking spaces and proper signage to indicate the limits at each location. With no further comments from the public Mayor Engler closed the public hearing at 8:05 p.m. PRESENTATIONS Page 7 of 63 (1) Update on the 125th Anniversary of Laconia's Passenger Train Station Celebration and 2017-2018 Budget request for the 125th Anniversary Celebration Pam Clark, President of Celebrate Laconia, presented an update and tentative schedule for the 125th Anniversary Celebration for the Laconia Passenger Station. She also review the 2017-2018 budget proposal for the celebration of the City's 125th anniversary in 2018. Councilor Baer commented that she is unsure where the funds for the budget request will come from in a very difficult budget year and suggested that sponsors could possibly help with the cost. P. Clark commented that there are costs that are upfront but she feels that most, if not all, would come back too the City. Mayor Engler commented that the Council will need to keep this budget request in mind for the budget adoption process. MAYOR'S REPORT Mayor Engler noted that this is the last official opportunity to thank Chief Chris Adams for T his service to the City. Mayor Engler also welcomed incoming Chief Matt Canfield to his new position. Chief Adams thanked the Council for their support and commented that they have made his experience with the City a great one. AF Mayor Engler also noted that the Police Commission has named the community room at the Police Department after Commissioner Armand Maheux which was well deserved. COMMITTEE REPORTS *Not all items in this section may be acted on. Reports and updates will be made when necessary. (1) FINANCE R (a) Downtown TIF Financing (b) WOW Trail Funding D (c) Conversion of street lights to LED (d) HB 430 - Expansion of the Veterans' Tax Credit (2) PUBLIC SAFETY (a) Fair St/Court St traffic problems and accidents (3) GOVERNMENT OPERATIONS and ORDINANCES (a) Review of Chapter 167, Noise and Chapter 161, Licensing as it pertains to outdoor sound equipment and loudspeakers (b) Ordinance Amending Chapter 221, Vehicles and Traffic/Parking on Sublawns Page 8 of 63  (c) Procedural review of grant applications (d) Review of the Council Rules of Procedure (4) LANDS and BUILDINGS (a) Downtown parking garage (b) Repair & maintenance of City Buildings (c) Former Lakeport Fire Station (23 Elm Street) LIASON REPORT CITIZEN REQUESTS TO COMMENT ON CURRENT AGENDA ITEMS MANAGER'S REPORT (1) Project Updates Report City Manager Myers reviewed the report. T (2) Other Items AF City Manager Myers advised that he has made the appointment of Tom Gaffney as an alternate member to the Board of Assessors. NEW BUSINESS (1) Temporary Traffic Order 2017-06, Laconia Passenger Station 125th Anniversary Celebration, and request to waive fees R Motion to approve Temporary Traffic Order 2017-06 and Celebrate Laconia's request to waive vendor fees and all other City fees in connection with the 125th Anniversary celebration of the Laconia Passenger Station on August 19, 2017 made by Councilor Doyle and seconded by Councilor Bolduc; the motion D passed with all in favor. (2) Introduction of Ordinance ORD-2017-235-04 amending Chapter 235, Zoning relative to Accessory Dwelling Units and a request to schedule a public hearing on May 8, 2017 during the regular City Council meeting to gather public input prior to adoption At the April 4, 2017 Laconia Planning Board meeting the board voted unanimously to recommend revision to the Zoning Ordinance (City Code Chapter 235:41) to the City Council for approval. The update changes requirements and definitions for “Accessory Apartment” to “Accessory Dwelling Unit (ADU)” An RSA passed that created and defined ADU’s and mandated the city allow ADU’s in all zones that permit single-family dwellings with other accompanying requirements on June 1, 2017. Laconia’s zoning ordinance needs to be updated in order to meet State requirements and to control the implementation in the City. Councilor Baer asked if this would effect the recommendation that was sent back Page 9 of 63  to the Planning Board at the last meeting. City Manager Myers advised that this is a stand alone proposal and would not be included in the prior actions. Mayor Engler asked why the City would change this to permitted to needing a special exception in certain zones. City Manager Myers advised that there are additional requirements and a specific application will need to be used. Mayor Engler countered that he feels that the Zoning Board could say no and City Manager Myers agreed that they could but for the checks and balances this will document the process. Motion to accept ordinance ORD-2017-235-04 as presented and to schedule a public hearing on May 8, 2017 during the regular City Council meeting to gather public input prior to adoption made by Councilor Lipman and seconded by Councilor Bolduc; the motion passed with all in favor. (3) Request for authorization for the Laconia Airport Authority to sell timber to be harvested from property identified as Lot 003-100 (north of the Belknap County Sportsman's Association property) with sale proceeds to be deposited into the Airport Improvement Project account T The Laconia Airport Authority is seeking authorization from the Laconia City Council to sell timber to be harvested from the 48 acre property located in the AF Town of Gilford, in the State of NH, identified as Lot 003-100. Said property is located on the northwest side of Lily Pond Road/Route 11C, north of the property occupied by the Belknap County Sportsman's Association, and is owned by the City of Laconia/Laconia Airport Authority. The proceeds from the sale of the timber is to be deposited in the Airport Improvement Project account of the Laconia Airport Authority to be used for improvements to the airport. At the April 20, 2017 meeting of the Laconia Airport Authority they authorized the chair to sign the agreement for the cutting of the timber. R New England Forestry Consultants, Inc will serve as the airport's consultant for marking, harvesting, flagging wetlands, preparing and distributing a harvest prospectus, bidding, preparing the cutting agreement, supervising the operation, D collecting payment, and ensuring the provisions of the cutting agreement are fulfilled. Motion to sell timber to be harvested from the 48 acre property located in the Town of Gilford, in the State of NH, identified as Lot 003-100. Said property is located on the northwest side of Lily Pond Road/Route 11C, north of the property occupied by the Belknap County Sportsman's Association, and is owned by the City of Laconia/Laconia Airport Authority. The proceeds from the sale of the timber is to be deposited in the Airport Improvement Project account of the Laconia Airport Authority to be used for improvements to the airport made by Councilor Lipman and seconded by Councilor Bolduc; the motion passed with all in favor. (4) Request by Belknap Economic Development Council for an extension of maturation Page 10 of 63  date on the loan used to purchase the Colonial Theater Justin Slattery, Executive Director of Belknap Economic Development Council (BEDC), reviewed the request with the Council. Randy Eifert advised that the hope is to close in time to begin construction in June and thanked the Council for there assistance in making this project happen. Motion to approve an extension of maturation date on the loan used to purchase the Colonial Theater to August 31, 2017 made by Council Bolduc and seconded by Councilor Hamel; the motion passed with all in favor. UNFINISHED BUSINESS (1) Milfoil Treatment Update City Manager Myers reviewed an update with the Council and outlined the areas that will be treated using the funds that was approved by the Council on March 13, 2017. The Water Commission is agreeable to the change in the chemical application locations as was indicated in the draft minutes of there meeting on April 13, 2017. T (2) Adoption of Ordinance ORD-2017-221-03 relative to amending Chapter 221, Vehicles and Traffic, Article IV Regulation of Parking Meters AF The Council discussed the various options for proceeding and taking into consideration the comments made this evening during the public hearing. City Manager Myers reviewed the proposed changes and encouraged the Council to make a concise decision to allow for direction of staff and the public should the Council choose to make substantial changes which would prompt the need for another public hearing. It was the consensus of the Council that the concerns for tourism were regarding the need to clearly identify time limits on parking spaces R which could be addressed at a later time therefore the ordinance as presented could be adopted pending one change to the time of enforcement as requested this evening. Motion to approve Ordinance ORD-2017-221-03 as presented made by D Councilor Bownes and seconded by Coucnilor Doyle. Motion to amend §221-41, B (1)-b to reflect enforcement from 9:00 a.m. to 10:00 p.m. made by Councilor Hamel and seconded by Councilor Bolduc; the amendment passed with all in favor. Mayor Engler called the question on the motion as amended; the amended motion passed with all in favor. The Council requested that a recommendation for signage and parking concerns raised this evening be placed on the May 8, 2017 agenda. City Manager Myers will set up a meeting with the concerned parties and have this ready for that time. NOMINATIONS, APPOINTMENTS & ELECTIONS Page 11 of 63 COUNCIL COMMENTS Councilor Lipman asked for follow up on statute amendments for private ways and joint work between the Planning Board and the Council. It was advised that the statute amendment will be worked on after the budget is adopted and the meeting for the Planning Board and Council is being scheduled at this time for the near future. NON-PUBLIC SESSION According to RSA 91-A:3, II (a) The dismissal, promotion or compensation of any public employee, or the investigation of any charges against him, unless the employee affected (1) has a right to a meeting and (2) requests that the meeting be open, in which case the request shall be granted. (b) The hiring of any person as a public employee. (c) Matters which, if discussed in public, would likely affect adversely the reputation of any person, other than a member of the body or agency itself, unless such person requests an open meeting. (d) Consideration of the acquisition, sale or lease of real or personal property which, if discussed in public, would likely benefit a party or parties whose interests are adverse to those of the general community. (e) Consideration or negotiation of pending claims or litigation which has been threatened in writing or filed against the body or agency or any subdivision thereof, or against any member thereof because of his T membership in such body or agency, until the claim or litigation has been fully adjudicated or otherwise settled. (i) Consideration of matters relating to the preparation for and the carrying out of emergency functions including training to carry out such functions, developed by local or state safety officials that are directly AF intended to thwart a deliberate act that is intended to result in widespread or severe damage to property or widespread injury or loss of life. FUTURE AGENDA ITEMS (1) Ordinance amendment relative to Chapter 167, Noise and Chapter 161, Licensing as it pertains to outdoor sound equipment and loudspeakers (tabled at the meeting of 9/28/15) R (2) Second reading of a resolution relative to the adoption of RSA 31:95-b, Appropriation of funds made available during the year (tabled at the meeting of 11/23/15 pending the outcome of legal matters) D (3) Master Plan (4) Milfoil Treatment Funding Request (5) Sewer & Water Master Plan (6) Single Stream Recycling/Concord Co-op/Solid Waste Disposal Cost Reduction (7) Strategic Planning/Goal Setting (8) WOW Trail (9) Discussion regarding the City owned vendor spaces on the Boardwalk as it relates to renting to food vendors ADJOURNMENT Page 12 of 63 Mayor Engler advised that the Council would enter into a non-meeting in accordance with RSA 91-A:2 for the purpose of discussing union negotiations. Motion to adjourn made at 9:30 p.m. by Councilor Bolduc and seconded by Councilor Baer; the motion passed with all in favor. Respectfully Submitted, Mary A Reynolds, City Clerk T AF R D Page 13 of 63  CITY COUNCIL ITEM INFORMATION SHEET DATE SUBMITTED: 4/19/2017 FROM: Kevin Dunleavy, Director of Recreation and Facilities SUBJECT: Request by the American Cancer Society to raise funds at Opechee Park on October 18 through October 22, 2017 for Making Strides Against Breast Cancer DISCUSSION: The Facility Use Agreement was approved by the Parks & Recreation Commission and requires Council approval. The American Cancer Society is seeking to use Opechee Park from October 18 through October 22, 2017 for an awareness gathering and walk for Making Strides Against Breast Cancer. This item is being brought to the Council for approval in accordance with Chapter 59-7 of the City Code, item 1 "Facility use request with fundraising on City park land that anticipate revenues of over $2,000" REQUESTED ACTION: Proposed motion: "I move to approve the request by the American Cancer Society to raise funds at Opechee Park on October 18 through October 22, 2017 for Making Strides Against Breast Cancer as requested." ATTACHMENTS: Description Type Upload Date File Name Facility Use Request Backup Material 5/1/2017 American_Cancer_Society- consent.pdf Page 14 of 63 Page 15 of 63 Page 16 of 63 Page 17 of 63  CITY COUNCIL ITEM INFORMATION SHEET DATE SUBMITTED: 5/2/2017 FROM: Scott Myers, City Manager SUBJECT: Request to approve the Winnipesaukee Flagship Corp. Site Plan for 211 Lakeside Avenue, RR Station Vendor Layout for Laconia Motorcycle Week 2017 DISCUSSION: The application for Site Plan approval was submitted to the Special Events Review Committee after the deadline of April 21, 2017. As has been the practice in prior years, all late applications for Site Plan approval will come before the Council for approval. Assistant Planner Brandee Loughlin has reviewed the application, which is identical to prior years, and submitted the attached email in support of the application's approval. REQUESTED ACTION: Proposed motion: "I move to approve the Site Plan submitted by the Winnipesaukee Flagship Corp. for 211 Lakeside Avenue, RR Station Vendor Layout for Laconia Motorcycle Week 2017." ATTACHMENTS: Description Type Upload Date File Name Winnipesaukee Backup Flagship Special Material 5/3/2017 Winnipesaukee_Flagship_Special_Events_Application.pdf Events Application Winnipesaukee Backup Flagship email and Material 5/3/2017 Winnipesaukee_Flagship_Memo_and_Previous_NOA.pdf previous NOA Page 18 of 63 Page 19 of 63 Page 20 of 63 Page 21 of 63 Page 22 of 63 Page 23 of 63 Page 24 of 63  CITY COUNCIL ITEM INFORMATION SHEET DATE SUBMITTED: 4/6/2017 FROM: Mary Reynolds, City Clerk SUBJECT: Public Hearing regarding Ordinance ORD-2017-235-04 amending Chapter 235, Zoning relative to Accessory Dwelling Units DISCUSSION: Notice of this public hearing was made in the Thursday, April 27, 2017 edition of the Laconia Daily Sun, at City Hall, the Gale Memorial Library, the Laconia Community Center and the offices of the Laconia School District. Action is scheduled for this item under Unfinished Business this evening. Page 25 of 63  CITY COUNCIL ITEM INFORMATION SHEET DATE SUBMITTED: 5/2/2017 FROM: Scott Myers, City Manager SUBJECT: Proclamation - National Public Works Week ATTACHMENTS: Description Type Upload Date File Name Proclamation - National Public Backup Material 5/2/2017 Proclamation_for_National_Public_Works_Week.pdf Works Week Page 26 of 63  PROCLAMATION WHEREAS, public works services provided in our community are an integral part of our citizens’ everyday lives; and WHEREAS, the support of an understanding and informed citizenry is vital to the efficient operation of public works systems and programs such as water, sewers, streets and highways, public buildings and solid waste collection; and WHEREAS, the health, safety and comfort of this community greatly depends on these facilities and services; and WHEREAS, the quality and effectiveness of these facilities, as well as their planning, design, and construction are vitally dependent upon the efforts and skill of public works officials; and WHEREAS, the efficiency of the qualified and dedicated personnel who staff public works departments is materially influenced by the people’s attitude and understanding of the importance of the work they perform, NOW, THEREFORE, BE IT RESOLVED that I, Edward J. Engler, Mayor of the City of Laconia, do hereby proclaim the week of May 21, 2017 as National Public Works Week in the City of Laconia and I call upon all citizens and civic organizations to acquaint themselves with the issues involved in providing our public works and to recognize the contributions which public works officials make every day to our health, safety, comfort and quality of life. Given under my hand and the seal of the City of Laconia, New Hampshire, this 8th day of May in the year of our Lord two thousand and seventeen Edward J. Engler, Mayor Page 27 of 63  CITY COUNCIL ITEM INFORMATION SHEET DATE SUBMITTED: 4/27/2017 FROM: Scott Myers, City Manager SUBJECT: Financial and Operational Trends Report ATTACHMENTS: Description Type Upload Date File Name Financial and Financial_and_Operational_Trends_- Operational Trends Backup Material 5/4/2017 _May_2017.pdf Report Page 28 of 63 Page 29 of 63 Page 30 of 63 Page 31 of 63 Page 32 of 63 Page 33 of 63  CITY COUNCIL ITEM INFORMATION SHEET DATE SUBMITTED: 4/27/2017 FROM: Scott Myers, City Manager SUBJECT: Monthly Economic Development Update ATTACHMENTS: Description Type Upload Date File Name Monthly Economic Development Backup Material 5/4/2017 Monthly_Economic_Development_Report_May_2017.pdf Report Page 34 of 63  MONTHLY ECONOMIC DEVELOPMENT REPORT MAY, 2017 Laconia’s Unemployment Rate Geography March February March 2017 2017 2016 Laconia 3.3% 3.9% 3.8% Belknap County 3.2% 3.6% 3.3% Concord 2.7% 2.9% 2.7% Manchester 3.3% 3.5% 3.3% State of NH 3.2% 3.4% 3.2% Employment & Wages Laconia, NH MicroNECTA - 3rd QUARTER 2016 July August September Average Average 2016 2016 2016 Quarterly Weekly Industry Units Empl. Empl. Empl. Empl. Wage Total, Private plus Government 838 13,307 13,476 12,833 13,205 $825.30 Agriculture/Forestry/Fishing n n n n n n Mining n n n n n n Construction n n n n n n Manufacturing 40 1,509 1,507 1,484 1,500 $1,007.67 Service-Providing Industries 672 9,656 9,613 8,851 9,373 $790.77 Utilities n n n n n n Wholesale Trade 43 170 170 169 170 $1,607.63 Retail Trade 123 1,749 1,732 1,637 1,706 $610.84 Transportation and Warehousing 11 290 283 245 273 $869.95 Information 7 70 69 65 68 $640.14 Finance and Insurance 35 293 293 278 288 $1,345.76 Real Estate and Rental and Leasing 28 108 117 101 109 $712.75 Professional and Technical Service 60 361 363 354 359 $1,316.52 Management of Companies/Enterprises 7 471 483 484 479 $1,384.25 Administrative and Waste Services 43 462 470 460 464 $569.27 Administrative & Support Services n n n n n n Educational Services n n n n n n Health Care and Social Assistance 90 2,415 2,391 2,382 2,396 $1,090.19 Arts, Entertainment, and Recreation 26 744 739 541 675 $342.94 Accommodation and Food Services 103 1,953 1,928 1,583 1,821 $411.86 Other Services Except Public Admin 86 518 520 516 518 $641.06 Total Government 44 1,508 1,714 1,875 1,699 $796.54 n = data does not meet disclosure standards Prepared by: Economic and Labor Market Information Bureau, New Hampshire Employment Security, Concord, New Hampshire 03301 (603) 228-4124 Page 1 Page 35 of 63  CPI-U 12 Month Percent Change Year Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Annual HALF1 HALF2 2006 4.0 3.6 3.4 3.5 4.2 4.3 4.1 3.8 2.1 1.3 2.0 2.5 3.2 3.8 2.6 2007 2.1 2.4 2.8 2.6 2.7 2.7 2.4 2.0 2.8 3.5 4.3 4.1 2.8 2.5 3.1 2008 4.3 4.0 4.0 3.9 4.2 5.0 5.6 5.4 4.9 3.7 1.1 0.1 3.8 4.2 3.4 2009 0.0 0.2 -0.4 -0.7 -1.3 -1.4 -2.1 -1.5 -1.3 -0.2 1.8 2.7 -0.4 -0.6 -0.1 2010 2.6 2.1 2.3 2.2 2.0 1.1 1.2 1.1 1.1 1.2 1.1 1.5 1.6 2.1 1.2 2011 1.6 2.1 2.7 3.2 3.6 3.6 3.6 3.8 3.9 3.5 3.4 3.0 3.2 2.8 3.5 2012 2.9 2.9 2.7 2.3 1.7 1.7 1.4 1.7 2.0 2.2 1.8 1.7 2.1 2.3 1.8 2013 1.6 2.0 1.5 1.1 1.4 1.8 2.0 1.5 1.2 1.0 1.2 1.5 1.5 1.5 1.4 2014 1.6 1.1 1.5 2.0 2.1 2.1 2.0 1.7 1.7 1.7 1.3 0.8 1.6 1.7 1.5 2015 -0.1 0.0 -0.1 -0.2 0.0 0.1 0.2 0.2 0.0 0.2 0.5 0.7 0.1 -0.1 0.3 2016 1.4 1.0 0.9 1.1 1.0 1.0 0.8 1.1 1.5 1.6 1.7 2.1 1.3 1.1 1.5 2017 2.5 2.7 2.4 * Annualized Year To Date: 2.5% UPDATE ON ECONOMIC DEVELOPMENT PARTNERSHIPS: Manufacturing Expo May 17, 2017, 9 am to noon Belknap Mill 25 Beacon St. East Laconia, NH More details: http://www.lakesregionchamber.org/events/details/manufacturing-expo-28290 Healthcare Expo May 23, 2017, 9 am to noon Taylor Community Woodside Building Laconia, NH More details: http://www.lakesregionchamber.org/events/details/healthcare-career-expo-28410 Page 2 Page 36 of 63  CITY COUNCIL ITEM INFORMATION SHEET DATE SUBMITTED: 4/19/2017 FROM: Kevin Dunleavy, Director of Recreation & Facilities SUBJECT: Request from Lakes Region Vineyard Church: Love 146 Volunteer Team to raise funds on City property on July 8 and July 15, 2017 for the Love 146 5K Run/Walk DISCUSSION: The Lakes Region Vineyard Church: Love 146 Volunteer Team is seeking approval to raise funds at Opechee Park and the WOW Trail on July 8 and July 15, 2017 for the Love 146 5K Run/Walk. The event will begin at 10:00 a.m. on both days. This item is being brought to the Council for approval in accordance with Chapter 59-7 of the City Code, item 1 "Facility use request with fundraising on City park land that anticipate revenues of over $2,000" REQUESTED ACTION: Proposed motion: "I move to approve the request by the Lakes Region Vineyard Church: Love 146 Volunteer Team to raise funds at Opechee Park and on the WOW Trail on July 8 and July 15, 2017 as requested." ATTACHMENTS: Description Type Upload Date File Name Facility Use Request Backup Material 5/1/2017 Lakes_Vineyard_Church- new.pdf Page 37 of 63 Page 38 of 63 Page 39 of 63 Page 40 of 63  CITY COUNCIL ITEM INFORMATION SHEET This DATE SUBMITTED: 4/19/2017 FROM: Kevin Dunleavy, Director of Recreation and Facilities SUBJECT: Request by Ladies of the Lake-Laconia/American Foundation for Suicide Prevention to raise funds at Opechee Park on September 10, 2017 for the Out of the Darkness Walk DISCUSSION: The Facility Use Agreement has been approved by the Parks & Recreation Commission and requires Council approval. The Ladies of the Lake-Laconia/American Foundation for Suicide Prevention is seeking to hold the Out of the Darkness Walk and will need use of the track side of the field, restrooms and parking lot. This item is being brought to the Council for approval in accordance with Chapter 59-7 of the City Code, item 1 "Facility use request with fundraising on City park land that anticipate revenues of over $2,000" REQUESTED ACTION: Proposed motion: "I move to approve the request by the Ladies of the Lake- Laconia/American Foundation for Suicide Prevention to raise funds at Opechee Park on September 10, 2017 from 8:30 a.m. to 1:00 p.m. as requested" ATTACHMENTS: Description Type Upload Date File Name Facility Use Request Backup Material 5/1/2017 Ladies_of_the_Lakes- new.pdf Page 41 of 63 Page 42 of 63 Page 43 of 63 Page 44 of 63  CITY COUNCIL ITEM INFORMATION SHEET DATE SUBMITTED: 5/3/2017 FROM: Scott Myers, City Manager SUBJECT: Laconia Motorcycle Week Association Bike Show and Swap Meet at Opechee Park, June 16, 2017 request to waive fees DISCUSSION: This is a recurring event and request. An e-mail requesting waiver of City fees in connection with the event is provided. REQUESTED ACTION: Proposed motion: "I move to approve the request from Laconia Motorcycle Week Association Bike Show and Swap Meet to waive vendor fees and all other City fees in connection with the event." ATTACHMENTS: Description Type Upload Date File Name Bike Show and Swap Bike_Show_and_Swap_meet_- Meet - Request for waiver Backup Material 5/3/2017 _request_for_waiver_of_fees.pdf of fees Page 45 of 63 Page 46 of 63  CITY COUNCIL ITEM INFORMATION SHEET DATE SUBMITTED: 5/3/2017 FROM: Scott Myers, City Manager SUBJECT: Request to discontinue a portion of the City's right of way on Elm Street DISCUSSION: The City is proposing to discontinue an approximate 35 ft. wide portion of the Elm St. right-of- way adjacent to Tax/Map/Lot 367-71-25 as identified on the attached map. Copies of the certified letters sent to neighboring properties are provided. REQUESTED ACTION: Proposed motion: "I move to approve the discontinuance of an approximate 35 ft. wide portion of the Elm St. right-of-way adjacent to Tax/Map/Lot 367-71-25 as proposed." ATTACHMENTS: Description Type Upload Date File Name Request to Discontinue a Portion of the Backup 5/3/2017 Discontinuance_of_Elm_St._Right_of_Way_Map.pdf City's Right of Material Way on Elm St. - Map Request to Discontinue a Portion of the Backup 5/3/2017 Discontinuance_of_Elm_St._Right_of_Way_Abutter_Letters.pdf City's Right of Material Way on Elm St. - Abutter Letters Page 47 of 63 Page 48 of 63 Page 49 of 63 Page 50 of 63 Page 51 of 63  CITY COUNCIL ITEM INFORMATION SHEET DATE SUBMITTED: 4/24/2017 FROM: Scott Myers, City Manager SUBJECT: Discussion regarding parking signage on Lakeside Avenue as it pertains to time limits for particular spaces DISCUSSION: A meeting was held with the owners of the Mt. Washington, Half Moon Enterprises, the Winnipesaukee Pier and Tower Hill Tavern to discuss the parking needs of various businesses in the Weirs. There was unanimous agreement between the parties to implement parking hour limitations as shown on the attached map. A formal vote is not needed, but unless there are any significant objections, this would be the administrative approach of the City moving forward. ATTACHMENTS: Description Type Upload Date File Name Lakeside Avenue Backup Material 5/4/2017 Lakeside_Avenue_Parking_for_the_council.pdf Parking Map Page 52 of 63  Lakeside Avenue Parking MT Washington Offices Weathervane 3 Hour Parking NH Ave 2 Hour Parking 5 Hour Parking Endicott Foster Ave Tower Street Page 53 of 63 Street  CITY COUNCIL ITEM INFORMATION SHEET DATE SUBMITTED: 4/27/2017 FROM: Scott Myers, City Manager SUBJECT: Request to approve a tentative agreement with Laconia Professional Firefighters Association Local 1153 of the International Association of Firefighters, AFL-CIO, CLC DISCUSSION: The City Council has been briefed on the terms and cost of the agreement. REQUESTED ACTION: Proposed motion: "I move to approve the tentative agreement with Laconia Professional Firefighters Association Local 1153 of the International Association of Firefighters, AFL-CIO, CLC." Page 54 of 63  CITY COUNCIL ITEM INFORMATION SHEET DATE SUBMITTED: 5/2/2017 FROM: Scott Myers, City Manager SUBJECT: Request for the City to rent a portion of Lakeside Avenue to Hep C Hope for $2,000 with the proceeds going to the City during Laconia Motorcycle Week 2017. DISCUSSION: The Laconia Motorcycle Week Association is bringing forward a proposal for the City to rent a portion of Lakeside Avenue to Hep C Hope for $2,000 plus the permit fee during Laconia Motorcycle Week 2017, with the proceeds going to the City. The space in question consists of approximately 20 ft. adjacent to and just north of the space that has been occupied by Progressive Insurance for the past several years. The Special Events Review Committee approved the application for this use at their May 3, 2017 meeting. REQUESTED ACTION: Proposed motion: "I move to grant the request for the City to rent a portion of Lakeside Avenue to Hep C Hope for $2,000 plus the permit fee, with the proceeds going to the City during Motorcycle Week 2017." ATTACHMENTS: Description Type Upload Date File Name Hep C Hope Special Backup Material 5/2/2017 Hep_C_Hope_Special_Event_Application.pdf Event Application Page 55 of 63 Page 56 of 63 Page 57 of 63 Page 58 of 63 Page 59 of 63  CITY COUNCIL ITEM INFORMATION SHEET DATE SUBMITTED: 4/6/2017 Dean Trefethen, Director of Planning/Community Developement & Code FROM: Enforcement SUBJECT: Approval of Ordinance ORD-2017-235-04 amending Chapter 235, Zoning relative to Accessory Dwelling Units DISCUSSION: At the April 4, 2017 Laconia Planning Board meeting the board voted unanimously to recommend revision to the Zoning Ordinance (City Code Chapter 235:41) to the City Council for approval. The update changes requirements and definitions for “Accessory Apartment” to “Accessory Dwelling Unit (ADU)” An RSA passed that created and defined ADU’s and mandated the city allow ADU’s in all zones that permit single-family dwellings with other accompanying requirements on June 1, 2017. Laconia’s zoning ordinance needs to be updated in order to meet State requirements and to control the implementation in the City. REQUESTED ACTION: Proposed motion: "I move to accept ordinance ORD-2017-235-04 as presented" ATTACHMENTS: Description Type Upload Date File Name Ordinance 04 Backup Material 5/5/2017 ORD-2017-235-04.pdf Page 60 of 63 ORDINANCE ORD-2017-235-04 CITY OF LACONIA ___________________ In the Year of our Lord two thousand and seventeen AN ORDINANCE AMENDING CHAPTER 235, ZONING RELATIVE TO ACCESSORY DWELLING UNITS The City of Laconia ordains: That the ordinances of the City of Laconia, as amended, be and are further amended in Chapter 235, Zoning, as follows (cross out denotes deletions, bolding additions): Table I – Table of Permitted of Uses RR1 RR2 RS SFR RG RA RESIDENTIAL, ACCESSORY USES P CR DR BC C BCI IP I AI PE PE PE PE NE NE Accessory apartment Dwelling Unit NE NE PE NE NE NE N N N § 235-13. Definitions. As used in this chapter, the following terms shall have the meanings indicated: ACCESSORY APARTMENT - A dwelling unit that has been created within an existing primary single family dwelling or accessory structure ACCESSORY DWELLING UNIT - A residential living unit that is within or attached to a single-family dwelling, or located in a legally existing accessory structure on the same lot, and that provides independent living facilities for one or more persons, including provisions for sleeping, eating, cooking, and sanitation on the same parcel of land as the principal dwelling unit it accompanies. § 235-41. Residential accessory uses. J. Accessory apartment. Accessory apartments shall meet the following minimum standards: [Added 10-14-1997 by Ord. No. 10.97.10] (1) Total gross square footage shall not exceed 400 gross square feet. (2) Apartments shall be located within the existing home or garage or additions thereto. (3) The overall appearance of the single-family dwelling unit must be maintained. (4) No more than one accessory apartment may be developed per lot of record. § 235-41. Residential accessory uses. A. Accessory Dwelling Unit. Accessory dwelling units (ADU) are intended as an option for homeowners to offer separate and independent living space for their extended families, or to offer small dwelling units as rentals to off-set the expense of maintaining a dwelling. The appearance and character of the dwelling shall remain single-family in nature. A single family dwelling with an accessory dwelling unit is not classified as a two-family dwelling. One accessory dwelling unit is permitted on any property containing an owner-occupied single-family dwelling, provided the following conditions are met: 1. Accessory Dwelling Units shall be permitted only on properties containing an owner-occupied single-family dwelling. There shall be not more than one accessory dwelling per lot. Page 61 of 63 2. An ADU shall not be considered to be an additional dwelling unit for the purposes of determining minimum lot size or development density of the property. 3. The property owner must occupy either the primary residence or the ADU as their permanent residence. A temporary leave of absence by the property owner is allowed, provided the owner-occupied unit is not rented or occupied by anyone other than the property owner during the temporary leave of absence. The owner shall provide documentation demonstrating to the satisfaction of the City that one of the units is his or her principal residence. 4. The ADU must be located in the same building as the primary residence unless the lot meets or exceeds the minimum required lot size for the respective zoning district. If the lot meets or exceeds the required minimum lot size, the ADU may be located in a separate detached structure such as a garage or barn, provided the existing structure conforms to required yard setbacks for the respective zoning district. 5. The ADU shall contain fully self-sufficient living quarters, consisting of adequate sleeping, bathing, and eating accommodations. If the ADU is located within an addition to the existing single family dwelling, the ADU must be connected to the same utilities (except telephone and television) as the existing dwelling. If the ADU is located in a detached structure, then connections to municipal utilities (i.e. municipal water/sewer) may be separate. 6. Where municipal water or sewer service is not provided, the ADU shall make provision for adequate water supply and sewage disposal service in compliance with RSA 485-A:38 and regulations adopted by the NH Department of Environmental Services. 7. An interior door shall be provided between the principal dwelling unit and the accessory dwelling unit. 8. The ADU shall not have more than two bedrooms and be less than 300 square feet and shall not exceed 750 square feet. If the primary unit is greater than 3,000 square feet, the ADU can exceed 750 square feet provided the ADU is no greater than 25% of the gross living area of the primary unit. 9. The ADU shall be subsidiary in size, height, and function to the principal dwelling and be consistent with the principal dwelling in appearance, design, colors, and materials. 10. Any necessary additional entrances or exits to the primary residence, to serve the ADU, shall be located to the side or rear of the building. Any new or altered structures, intended to be used as ADU, must be located behind the building line of the existing primary residence except when the Zoning Board of Adjustment finds that the placement of the ADU on the lot will not adversely affect the character of the neighborhood, traffic, safety of pedestrians, and will not create a hazard or nuisance to abutting property owners.. Page 62 of 63  11. There shall be one parking space in the rear or side yard for the accessory dwelling and no additional curb cut. The additional parking space shall comply with the parking standards contained in the Zoning Ordinance. 12. The structure and lot shall not be converted to a condominium or any other form of legal ownership distinct from the ownership of the principal single-family dwelling. 13. A zoning/building permit application for the ADU must be approved and issued prior to its construction, and a certificate of occupancy, specifying that the dwelling unit is an ADU, must be obtained prior to its occupancy. The ADU constructed within a primary residence shall have an interconnected fire alarm system. All ADU’s shall meet all safety and building codes. This Ordinance amendment shall take effect upon its passage. Edward Engler, Mayor Passed and approved this 8th day of May, 2017. Mary Reynolds, City Clerk Page 63 of 63