City Council

CITY OF LACONIA - CITY COUNCIL Monday, May 22, 2017 - 7:00 PM City Hall - Conference Room 200A CALL TO ORDER SALUTE TO THE FLAG RECORDING SECRETARY ROLL CALL STAFF IN ATTENDANCE COUNCIL PROCLAMATION 1. Proclamation for Pleasant Street School ACCEPTANCE OF MINUTES OF PREVIOUS MEETINGS 1. Regular meeting minutes of May 8, 2017 CONSENT AND ACTION CALENDAR 1. Request to approve the the use of property located at 5 Hilliard Road as a temporary parking lot during Motorcycle Week 2017 2. Temporary Traffic Order 2017-7, Laconia Motorcycle Week 2017 CITIZEN COMMENTS FOR MATTERS NOT ON THE AGENDA INTERVIEWS COMMUNICATIONS PUBLIC HEARING PRESENTATIONS MAYOR'S REPORT COMMITTEE REPORTS *Not all items in this section may be acted on. Reports and updates will be made when necessary. 1. FINANCE: (Lipman, Hamel, Baer) (a) Downtown TIF Financing (b) WOW Trail Funding (c) Conversion of street lights to LED (d) HB 430 - Expansion of the Veterans' Tax Credit 2. PUBLIC SAFETY: (Baer, Doyle, Bownes) (a) Fair St/Court St traffic problems and accidents 3. GOVERNMENT OPERATIONS and ORDINANCES: (Doyle, Bolduc, Bownes) Page 1 of 47  (a) Review of Chapter 167, Noise and Chapter 161, Licensing as it pertains to outdoor sound equipment and loudspeakers (b) Ordinance Amending Chapter 221, Vehicles and Traffic/Parking on Sublawns (c) Procedural review of grant applications (d) Review of the Council Rules of Procedure 4. LANDS and BUILDINGS: (Hamel, Lipman ,Bolduc) (a) Downtown parking garage (b) Repair & maintenance of City Buildings (c) Former Lakeport Fire Station (23 Elm Street) LIAISON REPORT CITIZEN REQUESTS TO COMMENT ON CURRENT AGENDA ITEMS MANAGER'S REPORT 1. Project Updates Report NEW BUSINESS 1. Request to approve a tentative agreement with the Laconia Education Association (LEA) 2. Request by the NH Humane Society to waive licensing fees for the Bow Wow Fest 3. Request to approve the Whiskey Barrel's Special Event Application to locate and operate a mechanical bull in the City parking lot adjacent to Beacon St. West 4. Request to authorize the City Manager to enter into a railroad crossing agreement with the NH DOT for a proposed crossing at Dutile Oil/Messer Street and to sign any documents necessary to execute such agreement 5. Request to authorize the City Manager to sign an Amendment to the NHDOT-City of Laconia Rail Trail Agreement 6. Lakeport Fire Station request for removal of underground fuel tank 7. Request to issue the Sewer Warrant for bills due July 3, 2017 8. Robbie Mills Park water update 9. Discussion regarding a request to the Governor & Executive Council to hold a Special Election for the vacancy in the House of Representatives for a seat shared with the Town of Belmont 10. General Budget Discussion on Priorities, Policies and Update on State Budget UNFINISHED BUSINESS NOMINATIONS, APPOINTMENTS & ELECTIONS COUNCIL COMMENTS NON-PUBLIC SESSION According to RSA 91-A:3, II: (a) The dismissal, promotion or compensation of any public employee, or the investigation of any charges against him, unless the employee affected (1) has a right to a meeting and (2) requests that the meeting be open, in which case the request shall be granted. Page 2 of 47 (b) The hiring of any person as a public employee. (c) Matters which, if discussed in public, would likely affect adversely the reputation of any person, other than a member of the body or agency itself, unless such person requests an open meeting. (d) Consideration of the acquisition, sale or lease of real or personal property which, if discussed in public, would likely benefit a party or parties whose interests are adverse to those of the general community. (e) Consideration or negotiation of pending claims or litigation which has been threatened in writing or filed against the body or agency or any subdivision thereof, or against any member thereof because of his membership in such body or agency, until the claim or litigation has been fully adjudicated or otherwise settled. (i) Consideration of matters relating to the preparation for and the carrying out of emergency functions including training to carry out such functions, developed by local or state safety officials that are directly intended to thwart a deliberate act that is intended to result in widespread or severe damage to property or widespread injury or loss of life. FUTURE AGENDA ITEMS 1. Ordinance amendment relative to Chapter 167, Noise and Chapter 161, Licensing as it pertains to outdoor sound equipment and loudspeakers (tabled at the meeting of 9/28/15) 2. Second reading of a resolution relative to the adoption of RSA 31:95-b, Appropriation of funds made available during the year (tabled at the meeting of 11/23/15 pending the outcome of legal matters) 3. Master Plan 4. Milfoil Treatment Funding Request 5. Sewer & Water Master Plan 6. Single Stream Recycling/Concord Co-op/Solid Waste Disposal Cost Reduction 7. Strategic Planning/Goal Setting 8. WOW Trail 9. Discussion regarding the City owned vendor spaces on the Boardwalk as it relates to renting to food vendors ADJOURNMENT This meeting facility is ADA accessible. Any person with a disability who wishes to attend this public meeting and needs additional accommodations, please contact Mary Reynolds, meeting ADA coordinator, at City Hall by calling (603) 527-1265 at least 72 hours in advance so that the City can make any necessary arrangements. Page 3 of 47  CITY COUNCIL ITEM INFORMATION SHEET DATE SUBMITTED: 5/17/2017 FROM: Mayor Edward Engler SUBJECT: Proclamation for Pleasant Street School ATTACHMENTS: Description Type Upload Date File Name Proclamation - Pleasant Street Presentation 5/18/2017 Proclamation_for_Pleasant_Street_School.pdf School Page 4 of 47 Page 5 of 47  CITY COUNCIL ITEM INFORMATION SHEET DATE SUBMITTED: 5/10/2017 FROM: Mary Reynolds, City Clerk SUBJECT: Regular meeting minutes of May 8, 2017 DISCUSSION: Minutes were distributed to the City Council on May 10, 2017. No corrections or changes have been received by the Clerk. If there are no further corrections or changes the minutes are accepted as distributed. ATTACHMENTS: Description Type Upload Date File Name 05 08 17-DRAFT Backup Material 5/15/2017 05_08_17-DRAFT.pdf Page 6 of 47  CITY OF LACONIA - CITY COUNCIL Monday, May 8, 2017 - 7:00 PM City Hall - Conference Room 200A CALL TO ORDER Mayor Engler called the meeting to order at the above date and time. SALUTE TO THE FLAG Armand Bolduc led the Salute to the Flag. RECORDING SECRETARY City Clerk Mary Reynolds ROLL CALL City Clerk Reynolds called the roll with the following Councilors in attendance: Ava Doyle, David Bownes, Brenda Baer, Bob Hamel and Armand Bolduc. T Mayor Engler noted that all five (5) Councilors are in attendance and a quorum is established. STAFF IN ATTENDANCE AF City Manager Myers, Finance Director Donna Woodaman COUNCIL PROCLAMATION ACCEPTANCE OF MINUTES OF PREVIOUS MEETINGS (1) Regular meeting minutes of April 24, 2017 R The minutes of the regular meeting were distributed to the Council on April 26, 2017. No corrections or changes were received by the Clerk. With no further corrections or changes the minutes were accepted as D distributed. CONSENT AND ACTION CALENDAR (1) Request by the American Cancer Society to raise funds at Opechee Park on October 18 through October 22, 2017 for Making Strides Against Breast Cancer Motion to approve the request by the American Cancer Society to raise funds at Opechee Park on October 18 through October 22, 2017 for Making Strides Against Breast Cancer as requested made by Councilor Bolduc and seconded by Councilor Doyle; the motion passed with all in favor. (2) Request to approve the Winnipesaukee Flagship Corp. Site Plan for 211 Lakeside Avenue, RR Station Vendor Layout for Laconia Motorcycle Week 2017 Motion to approve the Site Plan submitted by the Winnipesaukee Flagship Page 7 of 47  Corp. for 211 Lakeside Avenue, RR Station Vendor Layout for Laconia Motorcycle Week 2017 made by Councilor Bolduc and seconded by Councilor Doyle. Councilor Hamel asked if all of the site review fees have been paid. City Manager Myers confirmed that if they have not they will be before the beginning of the event. Mayor Engler called the question. The motion passed with all in favor. CITIZEN COMMENTS FOR MATTERS NOT ON THE AGENDA Cal Dunn (218 Garfield Street) addressed the Council regarding his rubbish collection. A copy of an email sent to C. Dunn by City Manager Myers was distributed to the Council, to which C. Dunn noted that the City is in the right but that he is not upset with the outcome but with the actions taken to get to this point. The lack of notice of discontinued service after a 40 year process was not acceptable to Mr. Dunn, to which Mayor Engler agreed was not appropriately and that City Manager Myers had apologized as well. C. Dunn continued to address his concerns with how the situation was handled, the actions T of some members of City staff and his feelings that this was not appropriate. C. Dunn also feels that he is grandfathered from being restricted from service because the City Code was updated in 1995. AF City Manager Myers advised the Council that grandfathering does not apply to an ordinance. INTERVIEWS COMMUNICATIONS PUBLIC HEARING R (1) Regarding Ordinance ORD-2017-235-04 amending Chapter 235, Zoning relative to Accessory Dwelling Units Notice of this public hearing was made in the Thursday, April 27, 2017 edition of D the Laconia Daily Sun, at City Hall, the Gale Memorial Library, the Laconia Community Center and the offices of the Laconia School District. Mayor Engler opened the public hearing at 7:18 p.m. Tom Kudzma (6 Bell Hill Drive) addressed the Council. T. Kudzma relayed a situation of a property with an Accessory Dwelling Unit (ADU) that was modified by an owner to a two-family home because they placed a separation between the units. As being a former Zoning Board of Adjustments member for 22 years, T. Kudzma feels that making the decisions for "in-law" apartments was never easy because the needs of the owner were sometimes not conforming to the requirements. T. Kudzma reviewed areas of the proposed ordinance that he feels are not necessary or in need of changing. Steve Bogert (21 Spruce Street) addressed the Council regarding some concerns with the proposed language. Referencing section 4 of the proposal any existing Page 8 of 47  building could be developed into an ADU, S. Bogert explained that a second home could be placed in someones backyard, similar to a "tiny home", and they could receive a special exception in all zones. Mayor Engler clarified that a special exception would be needed. S. Bogert also expressed concerns with added structures to property being built and ADU's being added immediately. It was discussed that an ADU can be added immediately with a special exception. Judy McGrath (195 Shore Drive) addressed the Council and requested that the ordinance be adopted in particlar because of the need for one of the units being owner occupied. J. McGrath has a neighborhood situation that was reviewed for the Council in which she feels a current ADU is being used in violation. With no other members of the public wishing to speak the public hearing was closed at 7:42 p.m. PRESENTATIONS MAYOR'S REPORT (1) Proclamation - National Public Works Week T Mayor Engler read the proclamation and declared the week of May 21, 2017 as AF National Public Works Week in the City. Mayor Engler thanked all of the public works employees, past and present, for the efforts in the community. (2) Other Items Mayor Engler updated the Council on the for Laconia State School Property and expressed his pleasure with Senator Chuck Morse for the actions he has taken. By looking at this property as a possible economic driver for the region is an appreciated change rather than having it viewed simply as a surplus property. The R bill would create a nine (9) member commission to determine the commercial development potential with the hopes to have it become a development authority similar to the actions taken at the Pease International Trade Port. The details of the proposal were outlined and it was added that regardless of how little money the City could spend to acquire the property, the upkeep and needs of the property D would be beyond the City's means. COMMITTEE REPORTS *Not all items in this section may be acted on. Reports and updates will be made when necessary. (1) FINANCE (a) Downtown TIF Financing (b) WOW Trail Funding (c) Conversion of street lights to LED (d) HB 430 - Expansion of the Veterans' Tax Credit Page 9 of 47 (2) PUBLIC SAFETY (a) Fair St/Court St traffic problems and accidents (3) GOVERNMENT OPERATIONS and ORDINANCES (a) Review of Chapter 167, Noise and Chapter 161, Licensing as it pertains to outdoor sound equipment and loudspeakers (b) Ordinance Amending Chapter 221, Vehicles and Traffic/Parking on Sublawns (c) Procedural review of grant applications (d) Review of the Council Rules of Procedure Motion to schedule a meeting for July 10, 2017 at 6:00 p.m. made by Councilor Doyle and seconded by Councilor Baer; the motion passed with all in favor. (4) LANDS and BUILDINGS (a) Downtown parking garage T AF (b) Repair & maintenance of City Buildings (c) Former Lakeport Fire Station (23 Elm Street) LIASON REPORT Councilor Bownes reported that the Planning Board has scheduled the Change of Use Table public hearing for June 6, 2017 to address the concerns brought forward by the Council. R CITIZEN REQUESTS TO COMMENT ON CURRENT AGENDA ITEMS Captain Morash (Mt. Washington Cruises) thanked the City Council for asking the City Manager and Public Works Director to speak with the businesses in the Weirs regarding D the parking needs. Four (4) businesses met and it was a productive meeting with an agreement reached that is being present this evening. MANAGER'S REPORT (1) Financial and Operational Trends Report City Manager Myers reviewed the report. Councilor Hamel asked for information on the newest grievance listed. City Manager Myers reviewed the grievance as it pertained to earned time allocations for the Fire Department. (2) Monthly Economic Development Update City Manager Myers reviewed the report. Page 10 of 47 (3) Other Items City Manager Myers echoed the Mayor's sentiments on the State School property and thanked Senator Morse for his efforts. City Manager Myers also updated the Council on the water main issues at the facility and the resulting loss of access to water for the Robbie Mills complex, including the bathroom systems and irrigation. The City is looking into a solution and the costs will be extensive. A ribbon cutting ceremony will be held for the Lakeside Avenue project on Thursday, May 25 at 2:00 p.m. Councilor Hamel asked for an update on the LED lighting project. City Manager Myers reported that they are close to being 100% complete. Councilor Hamel requested to reschedule the School District budget presentation for the end of June because of pending legislation that could have a large impact on the outcome. City Manager Myers recommended having the School District on June 19, 2017. The Council was in agreement and will move other departments from June 19 as needed. T NEW BUSINESS AF (1) Request from Lakes Region Vineyard Church: Love 146 Volunteer Team to raise funds on City property on July 8 and July 15, 2017 for the Love 146 5K Run/Walk Motion to approve the request by the Lakes Region Vineyard Church: Love 146 Volunteer Team to raise funds at Opechee Park and on the WOW Trail on July 8 and July 15, 2017 as requested made by Councilor Bownes and seconded by R Councilor Doyle; the motion passed with all in favor. (2) Request by Ladies of the Lake-Laconia/American Foundation for Suicide Prevention to raise funds at Opechee Park on September 10, 2017 for the Out of the Darkness Walk D Motion to approve the request by the Ladies of the Lake-Laconia/American Foundation for Suicide Prevention to raise funds at Opechee Park on September 10, 2017 from 8:30 a.m. to 1:00 p.m. as requested made by Councilor Bownes and seconded by Councilor Bolduc; Councilor Baer expressed concerns with the indication for amplified sounds. City Manager Myers will make sure this is handled with a proper licensing and consideration for the neighborhood. Mayor Engler called the question. The motion passed with all in favor. (3) Laconia Motorcycle Week Association Bike Show and Swap Meet request to waive fees Charlie St. Clair addressed the Council and expressed that a fee of $35 per vendor is being charged and the fee that is being requested for waiver is the $450 Page 11 of 47  Motorcycle Week fee. All fees collected from the participating vendors will be returned to the City. Motion to approve the request from Laconia Motorcycle Week Association Bike Show and Swap Meet on Friday, June 16, 2017 to waive vendor fees and all other City fees in connection with the event made by Councilor Baer and seconded by Councilor Bolduc; the motion passed with all in favor. (4) Request to discontinue a portion of the City's right of way on Elm Street The City is proposing to discontinue an approximate 35 ft. wide portion of the Elm St. right-of-way adjacent to Tax/Map/Lot 367-71-25. Certified letters were sent to the neighbors advising them of this request and that this item would be on this evenings agenda. Motion to approve the discontinuance of an approximate 35 ft. wide portion of the Elm St. right-of-way adjacent to Tax/Map/Lot 367-71-25 as proposed made by Councilor Bolduc and seconded by Councilor Baer; the motion passed with all in favor. T (5) Discussion regarding parking signage on Lakeside Avenue as it pertains to time limits for particular spaces AF A meeting was held with the owners of the Mt. Washington, Half Moon Enterprises, the Winnipesaukee Pier and Tower Hill Tavern to discuss the parking needs of various businesses in the Weirs. There was unanimous agreement between the parties to implement parking hour limitations as shown in a map provided to the Council. With no objections from the Council this agreement is considered accepted and will be handled administratively moving forward. R (6) Request to approve a tentative agreement with Laconia Professional Firefighters Association Local 1153 of the International Association of Firefighters, AFL-CIO, CLC D City Manager Myers advised that the contract cost has been reviewed with the Council and can be discussed publicly after acceptance of the agreement. Motion to approve the tentative agreement with Laconia Professional Firefighters Association Local 1153 of the International Association of Firefighters, AFL-CIO, CLC made by Councilor Bownes and seconded by Councilor Doyle; the motion passed with all in favor. City Manager Myers reviewed the terms of the contract and noted that they are inline with the prior approved agreement with the SEA union and the Wage and Compensation Plan change. There is an adjustment to the pay differential for the paramedic and EMT-Advanced classification. The health insurance plan changes were also reviewed as well as the $1,000 City contribution toward deductible expenses. (7) Request for the City to rent a portion of Lakeside Avenue to Hep C Hope for $2,000 Page 12 of 47  with the proceeds going to the City during Laconia Motorcycle Week 2017 The Laconia Motorcycle Week Association is bringing forward a proposal for the City to rent a portion of Lakeside Avenue to Hep C Hope for $2,000 plus the permit fee during Laconia Motorcycle Week 2017, with the proceeds going to the City. The space in question consists of approximately 20 ft. adjacent to and just north of the space that has been occupied by Progressive Insurance for the past several years. The Special Events Review Committee approved the application for this use at their May 3, 2017 meeting. Motion to grant the request for the City to rent a portion of Lakeside Avenue to Hep C Hope for $2,000 plus the permit fee, with the proceeds going to the City during Motorcycle Week 2017 made by Councilor Baer and seconded by Councilor Bolduc; the motion passed with all in favor. UNFINISHED BUSINESS T (1) Approval of Ordinance ORD-2017-235-04 amending Chapter 235, Zoning relative to Accessory Dwelling Units AF Motion to accept ordinance ORD-2017-235-04 as presented made by Councilor Baer and seconded by Councilor Doyle. Councilor Hamel expressed concerns in light of the questions raised this evening. Councilor Bownes advised that this ordinance, as proposed, is exactly what would prevent the creation of a duplex from an ADU. R Councilor Doyle asked if this can be passed and amended later with the need to approve by June 1. City Manager Myers advised that it could and offered Planning Director Dean Trefethen to answer any specific questions. It was also noted that the enforcement of the ADU use would still need to be handled. D Mayor Engler noted that there would be a change from permitted to special exception in some zones and he was informed that the law makes it necessary to have a special exception because of the limitations being placed. Mayor Engler called the question. The motion passed with all in favor. NOMINATIONS, APPOINTMENTS & ELECTIONS COUNCIL COMMENTS Councilor Bownes commented on the School District request regarding the Tax Cap and noted that the City Departments make due with modest increases to the budget every year but that the youth are the future of our community. NON-PUBLIC SESSION According to RSA 91-A:3, II (a) The dismissal, promotion or compensation of any public employee, or the investigation of any charges Page 13 of 47 against him, unless the employee affected (1) has a right to a meeting and (2) requests that the meeting be open, in which case the request shall be granted. (b) The hiring of any person as a public employee. (c) Matters which, if discussed in public, would likely affect adversely the reputation of any person, other than a member of the body or agency itself, unless such person requests an open meeting. (d) Consideration of the acquisition, sale or lease of real or personal property which, if discussed in public, would likely benefit a party or parties whose interests are adverse to those of the general community. (e) Consideration or negotiation of pending claims or litigation which has been threatened in writing or filed against the body or agency or any subdivision thereof, or against any member thereof because of his membership in such body or agency, until the claim or litigation has been fully adjudicated or otherwise settled. (i) Consideration of matters relating to the preparation for and the carrying out of emergency functions including training to carry out such functions, developed by local or state safety officials that are directly intended to thwart a deliberate act that is intended to result in widespread or severe damage to property or widespread injury or loss of life. FUTURE AGENDA ITEMS (1) Ordinance amendment relative to Chapter 167, Noise and Chapter 161, Licensing T as it pertains to outdoor sound equipment and loudspeakers (tabled at the meeting of 9/28/15) AF (2) Second reading of a resolution relative to the adoption of RSA 31:95-b, Appropriation of funds made available during the year (tabled at the meeting of 11/23/15 pending the outcome of legal matters) (3) Master Plan (4) Milfoil Treatment Funding Request R (5) Sewer & Water Master Plan (6) Single Stream Recycling/Concord Co-op/Solid Waste Disposal Cost Reduction (7) Strategic Planning/Goal Setting D (8) WOW Trail (9) Discussion regarding the City owned vendor spaces on the Boardwalk as it relates to renting to food vendors ADJOURNMENT A motion to adjourn was made at 8:51 p.m. by Councilor Baer and seconded by Councilor Bolduc ; the motion passed with all in favor. Respectfully Submitted: Mary A Reynolds, City Clerk Page 14 of 47  CITY COUNCIL ITEM INFORMATION SHEET DATE SUBMITTED: 5/17/2017 FROM: Scott Myers, City Manager SUBJECT: Request to approve the the use of property located at 5 Hilliard Road as a temporary parking lot during Motorcycle Week 2017 DISCUSSION: The request to use property located at 5 Hilliard Road as a temporary parking lot during Motorcycle Week 2017 was not submitted to the Special Events Review Committee before the deadline of April 21, 2017. As has been the practice in prior years, all late applications of this nature will come before the Council for approval. The Council also approved this request for last year's Motorcycle Week. Assistant Planner Brandee Loughlin has reviewed the information and request, which is identical to prior years, and submitted the attached e-mail in support of the application's approval. Also attached is a copy of the Special Events Review Committee's approval of the request from May, 2015 and a map of the intended use. REQUESTED ACTION: Proposed motion: "I move to approve the request to approve the the use of property located at 5 Hilliard Road as a temporary parking lot during Motorcycle Week 2017." ATTACHMENTS: Description Type Upload Date File Name Memo from Brandee Loughlin, Assistant Cover Memo 5/17/2017 5_Hilliard_Road_Recommendation_Memo.pdf Planner 5 Hilliard Road 2015 Backup Material 5/17/2017 5_Hillard_Road_NOA_2015.pdf Notice of Action Page 15 of 47 Page 16 of 47 Page 17 of 47 Page 18 of 47 Page 19 of 47  CITY COUNCIL ITEM INFORMATION SHEET DATE SUBMITTED: 5/18/2017 FROM: Mary Reynolds, City Clerk SUBJECT: Temporary Traffic Order 2017-7, Laconia Motorcycle Week 2017 DISCUSSION: This is a recurring request with no changes from last year. REQUESTED ACTION: Proposed motion: " I move to approve Temporary Traffic Order 2017-7, Laconia Motorcycle Week 2017, as presented. ATTACHMENTS: Description Type Upload Date File Name TTO 2017-7 Backup Material 5/18/2017 TTO_2017- 7_Laconia_Motorcycle_Week_2017.pdf Page 20 of 47  TEMPORARY TRAFFIC ORDER 2017-7 LACONIA MOTORCYCLE WEEK 2017 According to the provisions of Chapter 221, Section 53, the Laconia City Council does hereby adopt the following temporary traffic control order. The following are exempt from this order: a. State, County and City Public Safety Vehicles, State and City vehicles, vehicles contracted by the City for the purposes of collecting solid waste and servicing portable bathrooms and vehicles contracted by the City to provide for public transportation for the purposes of loading and unloading passengers, and b. Delivery vehicles providing daily service to Lakeside Avenue businesses between 6:00 a.m. and 10:00 a.m., and c. 4-wheeled vehicles that display a lawful handicapped license or insignia with the intention of discharging passengers, provided the vehicles are not permitted to park, and d. Private solid waste and sanitation trucks intended to service private property. FRIDAY, JUNE 9, 2017, BEGINNING AT 8:00 AM THROUGH MONDAY, JUNE 12, 2017, ENDING AT 8:00 AM 1. Starting Friday June 9, Lakeside Avenue shall be “one way” for motorcycles and 4-wheeled vehicles northbound from Route 3 to Foster Avenue. 2. There shall be no left turn from Lakeside Avenue onto Tower Street. 3. There shall be no right turn from Tower Street onto Lakeside Avenue. 4. There shall be no left turn from Tower Street onto Endicott Street N, Route 3 (right turn only). 5. Please NOTE: 4-Wheeled vehicles shall be prohibited from Lakeside Ave starting Monday, June 12, beginning at 8 AM. Page 21 of 47  MONDAY, JUNE 12, 2017, BEGINNING AT 8:00 AM THROUGH SUNDAY JUNE 18, 2017 AND ENDING AT 5:00 PM 1. Starting Monday June 12, Lakeside Avenue shall be “one way” for motorcycles northbound from Route 3 to Foster Avenue. 2. Starting Monday June 12, 4-wheeled vehicles shall be prohibited from Lakeside Avenue. 3. There shall be no left turn from Lakeside Avenue onto Tower Street. 4. There shall be no right turn from Tower Street onto Lakeside Avenue. 5. There shall be no left turn from Tower Street onto Endicott Street N, Route 3 (right turn only). 6. Warner Street shall be one way from Route 3 to Tower Street. 7. Tower Street shall be closed to through traffic approximately 100 feet west of Maple Street. 8. Doe Avenue and Warner St. north of its intersection with Tower St. shall be closed to all through traffic. 9. The enforcement of parking meters on Lakeside Ave. is hereby suspended effective 8:00 a.m. Friday, June 9 through Sunday, June 18, 2017 at 5:00 p.m. 10. Single lane motorcycle parking on Lakeside Avenue shall be permitted, perpendicular to traffic along the curb in authorized and marked parking spaces beginning at Route 3 and ending at Tower Street on the east side of the street and beginning at New Hampshire Avenue and ending at Foster Avenue on the west side of the street. Single Lane motorcycle parking on Lakeside Avenue shall also be permitted, perpendicular to traffic along the curb in authorized and marked spaces 11. Double centerline parking on Lakeside Avenue shall be permitted in spaces marked with roadway reflective tape. 12. One observation tower shall be permitted to be placed on Lakeside Avenue near its intersection with Tower Street on Friday, June 9. 13. No such parking shall block or interfere with designated crosswalks, intersections, dumpsters, porta-potties or any other like equipment. 14. The first six (6) parking spaces on the east side of Lakeside Avenue, beginning at the crosswalk just north of New Hampshire Avenue, shall be reserved for Progressive Insurance and several adjacent parking spaces are reserved for Hep C Hope Foundation. 15. The no parking zones on Tower Street between Lakeside Avenue and Maple Street and Weeks Street shall be suspended and reserved for State, City Page 22 of 47  and/or County public safety and/or municipal vehicles and porta-potties on Friday, June 9, though Sunday, June 18. 16. The wooden bridge between Lakeside Avenue and Centenary Avenue shall be closed to all motor vehicle traffic. 17. There shall be no parking on Ashley Drive, Colonial Road, McKinley Road, Pine Notch Circle, Regis Road, Rollercoaster Road, Rolling Lane, Summit Ave., Wentworth Cove Road, Woodvale Drive and Plantation Drive. 18. There shall be no parking on Lakeside Avenue between 2:00 a.m. and 6:00 a.m. SUNDAY, JUNE 11, 2017, THROUGH FRIDAY JUNE 16, 2017 BEGINNING AT 6:00 AM AND ENDING AT 10:30 AM EACH DAY 1. There shall be no parking on Lakeside Ave from Tower Street to the first water barrier near New Hampshire Avenue. ADDITIONAL REGULATIONS IN EFFECT ONLY FROM THURSDAY JUNE 15, 2017 BEGINNING AT 8:00 AM THROUGH SUNDAY JUNE 18, 2017 ENDING AT 5:00 PM 1. There shall be no through traffic on Lucerne Avenue with the exception of residents, visitors and vehicles already exempt by this order. 2. The Weirs Channel Bridge shall not be closed to 4- wheeled vehicles at any time. 3. In the event of unforeseen circumstances, the closure of the Weirs Channel Bridge to 4-wheeled vehicles may be ordered at the discretion of the Police Department. 4. Off street parking requirements are suspended and/or waived pursuant to City Ordinance Chapter §235-45, G, (3). Passed and approved by the Laconia City Council on this 22nd day of May, 2017. Stacy Anders, Deputy City Clerk Issued this 23rd day of May, 2017 Scott Myers, City Manager Page 23 of 47  CITY COUNCIL ITEM INFORMATION SHEET DATE SUBMITTED: 5/17/2017 FROM: Scott Myers, City Manager SUBJECT: Project Updates Report ATTACHMENTS: Description Type Upload Date File Name Project Updates Report Backup Material 5/19/2017 LACONIA_PROJECT_UPDATES_05- 2017.pdf Page 24 of 47  LACONIA PROJECT UPDATES – May 2017 LACONIA ROAD PROJECTS PROPOSED FOR 2017 Current: Liberty Utilities has completed their work on Adams Street. That completes all required utility work for Adams Street. Design has begun to determine any corrections necessary to correct drainage issues that exist. The design for Winter Street is in progress. To correct drainage issues in the road, the surface will have to be lowered 6 to 9 inches. This is a time sensitive project as it must be completed before school starts. All other projects have been reviewed by the utility companies and they do not have to do any work on the remaining roads programmed for this calendar year. Previous: The Water Department and the utility companies are working on their systems in the streets that are scheduled for projects this construction year. All of their work will be completed prior to the City’s scheduled work. During the Water Department’s water line work in North Main Street, DPW and Busby will inspect the street to finalize the plans and cost for the surface improvements scheduled for the fall. Liberty Utilities is working with the homeowners on Village and Marshall Court on expanding their systems into those streets this summer. They believe the residents on these streets will participate in the expansion project. If so, they will do the work this summer and patch the streets. We are analyzing current Lakeside construction costs to determine if there are any additional impacts to the CY 2017 construction plan. MESSER STREET/DUTILE OIL DRAINAGE Current: NH DOT has approved the RR crossing agreement. We are obtaining the signatures for the agreement. We received notice that the Wetlands Permit application is complete and is under technical review by DES staff. NH Division of Historic Resources has reviewed the project and concurred that there is no impact. We are still looking at options for repairing or replacing the existing drainage pipe that goes under the tracks behind Dutile & Sons Oil. Previous: The design has been completed and a NH DES wetlands permit application has been submitted. We also need to file a NH DES Shoreland Water Quality Protection Act permit application. Loureiro Engineering has been working with directional drilling companies regarding approaches for repairing the existing storm sewer RxR crossing behind Dutile Oil. We have not heard back from NH DOT Rail & Transit regarding crossing agreements. LAKESIDE AVENUE Current: All utility poles have been removed. The base course of pavement has been laid (wearing course will be placed in the early fall). Parking spaces have been striped and numbered. The double yellow centerline has been painted as has the green line marking the outside edge of Motorcycle Week travel lanes. Parking kiosks have been shipped and should arrive by May 23. Lamp posts are being set. Railings at the retaining walls and back edge of sidewalk have been set. Placement of the concrete sidewalks and brick accent is the current priority. There will likely be some minor tasks to complete after Memorial Day Weekend but the majority of the work will be complete. A ribbon cutting ceremony is scheduled for 2:00 pm on Thursday, May 25th near the New Hampshire Avenue intersection. Previous: All utility work has been completed and poles are supposed to be removed on April 20th. Busby Construction has scheduled base course paving for April 20th. This is the first day City Manager’s Project Update Report Page 1 Page 25 of 47 the plant is open so paving may occur over two days. Granite curbing installation begins on April 24th. The project is on schedule. LACONIA DOWNTOWN TIF DISTRICT Current: The Downtown TIF Advisory Board will be meeting May 23rd. Engineering work continues on the various Riverwalk segments. Other topics that will be discussed at the meeting will include wayfinding signage for the WOW Trail in the Downtown TIF area and the Downtown Parking Garage. Previous: The Downtown TIF Advisory Board will not be meeting in April. The Advisory Board will next be meeting in May. Engineering work is ongoing for various Riverwalk projects. WEIRS TIF DISTRICT Current: The Weirs TIF Advisory Board met on April 20th. Details of the Lakeside Avenue improvements were discussed and the expected timelines of various components were presented. The discussion focused on paving schedule, sidewalk construction, ornamental light pole design elements, parking kiosks and parking regulations, utility construction and potential future enhancements (benches, trash receptacles, banners) proposed by the Weirs Action Committee. The next meeting is scheduled for July 20th. Previous: The Weirs TIF Advisory Board will be meeting on April 20th. Agenda items for this meeting will include a review of the funding of the Lakeside Avenue improvements, timeline for the project and discussion of other specific elements of the project. WINNIPESAUKEE RIVER BASIN PROJECT Current: The Advisory Board discussed the next steps in the process to obtain a decision on whether to create a separate authority for the system. The Board agreed that the next step is to determine what is legally and legislatively required to create the authority, and to collect and analyze the background financial information necessary for the action. The Board voted to have the CIP Committee develop a scope of work for this requirement. The Committee meets twice a week and has developed a draft and sent it to DES for advice. Additionally, it was sent to the Mitchell Group to see if the scope of work was within the capabilities of a legal firm. Both DES and the Mitchell Group have provided comments. Previous: All member communities with the exception of Tilton support creating a regional municipal waste water authority. The next meeting of the Advisory Board is scheduled for May 4th. WEIRS BEACH RESTORATION Current: NHDES Wetland Bureau has directed the City to meet with NHDES mitigation staff to identify options for mitigating impacts to the shoreland zone. Mitigation is required when impacting areas inside the lake which will occur due to the placement of sand fill. City staff is compiling information on recent and proposed stormwater improvements that may be taken into consideration when discussing mitigation requirements. Once this information is compiled, a meeting will be scheduled with NHDES mitigation staff. Previous: The City is awaiting confirmation of our next meeting NHDES officials. ZONING TASK FORCE Current: City Council approved Accessory Dwelling Unit Ordinance on May 8. City Manager’s Project Update Report Page 2 Page 26 of 47 Previous: Planning Board approved the proposed Accessory Dwelling Unit Ordinance on April 4 and sent it to the City Council for action. DOWNTOWN WAYFINDING Current: No update. Previous: No update. LACONIA HEART AND SOUL MASTER PLAN UPDATE Current: No update Previous: No update. DES WATERSHED ASSISTANCE GRANT Current: The Shoreland Impact Permit (2017-00788) has been approved and received. It is valid until April 19, 2022. The City will revisit the installation of pervious concrete panels over the summer. Post construction water sampling will occur to determine effectiveness of the stormwater improvements that occurred last fall. Previous: Two bids for porous concrete for the Weirs Beach parking lot have been received. We have not yet received the Shoreland Water Quality Protection permit. Hand dug test pits for archaeological investigation will be performed later this spring. The installation of the porous concrete has been put on hold and will not be occurring this spring. The reasons include that the City has yet to receive a shoreland permit from the State of NHDES, the need for archeological survey, available funding and the impending beach season is near and work needs to occur outside of the beach season. The project will be revisited in the future. LEAVITT PARK TENNIS COURTS Current: The City received three proposals and Vermont Recreational was selected as the firm to perform the tennis court reconstruction. Work has started on the courts including the installation of the gravel base, binder course of pavement and fence posts. The fencing fabric and the final course of pavement is expected to occur in the next week. Completion of the project is anticipated around the end of June. Previous: Three proposals for the tennis court reconstruction were received. The proposals are being reviewed and scored by City staff and the work will be awarded by April 21st. Construction is expected to start before the end of spring. City Manager’s Project Update Report Page 3 Page 27 of 47  CITY COUNCIL ITEM INFORMATION SHEET DATE SUBMITTED: 5/8/2017 FROM: Scott Myers, City Manager SUBJECT: Request to approve a tentative agreement with the Laconia Education Association (LEA) Page 28 of 47  CITY COUNCIL ITEM INFORMATION SHEET DATE SUBMITTED: 5/18/2017 FROM: Mary Reynolds, City Clerk SUBJECT: Request by the NH Humane Society to waive licensing fees for the Bow Wow Fest DISCUSSION: Please see the attached email from Lissa Mascio. She will be in attedance this evening to speak to the request. REQUESTED ACTION: Proposed motion: "I move to waiver the licensing fees for the Bow Wow Fest for 2017 as requested." ATTACHMENTS: Description Type Upload Date File Name email from organizer Backup Material 5/18/2017 Bow_Wow_Fest_fee_waiver.pdf Page 29 of 47 From: Lissa Mascio To: Mary Reynolds Subject: Bow Wow Fest fee waiver Date: Thursday, May 04, 2017 12:24:12 PM Attachments: Event License Application.pdf Mary, My name is Lissa Mascio, and I was at the Special Events Committee meeting yesterday for the NH Humane Society with regards to Bow Wow Fest. Cheryl and Kevin have been more than kind in helping me navigate the paperwork part of this, but it looks like I am a bit late on the Events License Application (attached), which I just sent to Cheryl. As far as I know, Bow Wow Fest has never done one of these, and has never had to pay a licensing fee. As a small nonprofit, we would like to be put on the next City Council meeting agenda on May 22 to request a fee waiver. This event is a community event, not a big fundraiser. Please let me know if I need to do anything else to get on the City Council Agenda. Thank you. Lissa Mascio Development Director NH Humane Society Nhhumane.org (603) 524-8236 ext 309 Join us for our Annual Meeting on May 18, 2017 5-7pm here at the Shelter to find out all of the great work we did in 2016 and get a tour of the shelter. Please RSVP here Page 30 of 47  CITY COUNCIL ITEM INFORMATION SHEET DATE SUBMITTED: 5/17/2017 FROM: Scott Myers, City Manager SUBJECT: Request to approve the Whiskey Barrel's Special Event Application to locate and operate a mechanical bull in the City parking lot adjacent to Beacon St. West DISCUSSION: This Special Event Application was approved by the Special Events Review Committee on May 17, 2017. The applicant is requesting to locate and operate a mechanical bull in the City parking lot adjacent to Beacon St. West (442/15/3) during Motorcycle Week 2017 from June 10 to June 18. Three parking spots are proposed to be used for this purpose; the hours of operation will be from 12 noon to 12 midnight each day. Attached is the Special Event Application, map of the proposed location and use, and the Notice of Action. REQUESTED ACTION: Proposed motion: "I move to approve the Whiskey Barrel's request to locate a mechanical bull in three parking spaces in the City parking lot adjacent to Beacon St. West (442/15/3) during the 2017 Motorcycle Week from June 10 to June 18, 2017 from 12 noon to 12 midnight each day." ATTACHMENTS: Description Type Upload Date File Name Whiskey Barrel Special Event Backup Material 5/17/2017 Whiskey_Barrel_Special_Event_Application.pdf Application Whiskey Barrel Backup Material 5/17/2017 Whiskey_Barrel_NOA.pdf NOA Page 31 of 47 Page 32 of 47 Page 33 of 47 Page 34 of 47 Page 35 of 47  CITY COUNCIL ITEM INFORMATION SHEET DATE SUBMITTED: 5/12/2017 FROM: Luke Powell, Assistant Director SUBJECT: Request to authorize the City Manager to enter into a railroad crossing agreement with the NH DOT for a proposed crossing at Dutile Oil/Messer Street and to sign any documents necessary to execute such agreement DISCUSSION: City Manager Myers signed a rail road crossing agreement with the NH DOT on April 26, 2017. The City has been notified by the Bureau of Rails and Transit that a formal authorization is needed to complete an agreement for the Messer Street drainage project at Dutile Oil. The need for this authorization was not communicated to the City before signing therefore the City Council is being asked to make this authorization this evening. REQUESTED ACTION: Proposed motion: "I move to authorize the City Manager to enter into a rail road crossing agreement with the State of New Hampshire, Department of Transportation, Bureau of Rail and Transit, for the Messer Street drainage project at Dutile Oil and to sign any documents associated with said agreement." Page 36 of 47  CITY COUNCIL ITEM INFORMATION SHEET DATE SUBMITTED: 5/18/2017 FROM: Scott Myers, City Manager SUBJECT: Request to authorize the City Manager to sign an Amendment to the NHDOT-City of Laconia Rail Trail Agreement DISCUSSION: It was recently discovered that the attached "Amendment to Agreement" for Phase 2 of the WOW Trail had not been executed to amend the original agreement with the State. After authorization by the Council for the City Manager to sign the agreement, it will be submitted to NH-DOT and a fully executed copy will be retained for our records. REQUESTED ACTION: Proposed motion: "I move to authorize the City Manager to sign the Amendment to the NHDOT-City of Laconia Rail Trail Agreement as provided." ATTACHMENTS: Description Type Upload Date File Name Amendment to Agreement Backup Material 5/18/2017 Amendment_to_Agreement.pdf Page 37 of 47 Page 38 of 47 Page 39 of 47  CITY COUNCIL ITEM INFORMATION SHEET DATE SUBMITTED: 5/17/2017 FROM: Scott Myers, City Manager SUBJECT: Lakeport Fire Station request for removal of underground fuel tank DISCUSSION: Erica Blizzard, the proposed purchaser of the Lakeport Fire Station property, has been performing due diligence on the building and soils in advance of the closing on the property. During soil suitability testing an underground fuel tank was located that is blocking the contractor's ability to complete the testing. A request was made to remove the tank and to credit Ms. Blizzard with the cost of removal at closing. The cost associated with this request is expected to be approximately $6,000. Due to the time sensitive nature of the request and the hope to expedite the closing on the property, the City Manager allowed the removal of the tank to proceed. At this time the Council is asked to affirm that decision. REQUESTED ACTION: Proposed motion: "I move that the Council affirms the City Manager's decision to allow the removal of the underground tank at the Lakeport Fire Station and to credit the cost of removal to Erica Blizzard, the purchaser of the property, at the time of closing." Page 40 of 47  CITY COUNCIL ITEM INFORMATION SHEET DATE SUBMITTED: 5/1/2017 FROM: Lindsey Allen, Tax Collector SUBJECT: Request to issue the Sewer Warrant for bills due July 3, 2017 DISCUSSION: The sewer warrant is issued semi-annually at a time coinciding with the property tax warrant. The full warrant is in the possession of the Deputy Clerk Anders and can be viewed upon request. REQUESTED ACTION: Proposed motion: "I move to approve the issuance of the Sewer Warrant for bills due July 3, 2017 as presented." All Councilors in attendance will need to sign the original Sewer Warrant. ATTACHMENTS: Description Type Upload Date File Name Sewer Warrant Backup Material 5/15/2017 Sewer_Warrant_July_2017.pdf Page 41 of 47 Page 42 of 47  CITY COUNCIL ITEM INFORMATION SHEET DATE SUBMITTED: 5/17/2017 FROM: Scott Myers, City Manager SUBJECT: Robbie Mills Park water update DISCUSSION: As the Council is aware, there was a significant water main break on the State School property a few weeks ago. The underground infrastructure that transports water to the water tank at the rear of the property is in poor condition and the State has decided to discontinue using it and instead directly supply water to the two buildings currently in use at the front of the property directly from Rt. 106. This situation impacts water availability at Robbie Mills Park for bathrooms and irrigation. An estimate (see details below) has been provided by Gilford Well Co. for the necessary wells to supply water to the Robbie Mills Complex. This estimate is based on the assumption that the State of New Hampshire water tank would be used for storage capacity. Estimate received from Gilford Well Co. 700’ Well with 40’ casing $8,500.00 Zone Fracture Well 7,000.00 Pump System 8,000.00 Total $23,500.00 Per Well Total Well Budget (2 wells) = $47,000.00 Please note that at least 10 gallons per minute will be required using the State's storage tank. An estimate has also been received of approximately $97,000 for installation of a water line from Route 106 running a distance of 3,600 ft. Page 43 of 47  CITY COUNCIL ITEM INFORMATION SHEET DATE SUBMITTED: 5/18/2017 FROM: Mary Reynolds, City Clerk SUBJECT: Discussion regarding a request to the Governor & Executive Council to hold a Special Election for the vacancy in the House of Representatives for a seat shared with the Town of Belmont DISCUSSION: On May 17, 2017 Robert Fisher resigned his seat to the House of Representatives (District 9). This seat is shared with the Town of Belmont. During initial discussions with the Town Administrator in Belmont it was indicated that they would be in agreement to hold a Special Election fill the vacancy. Please see the proposed timeline attached as well as the letter to the Governor & Executive Council. The original letter will need to be signed by all members of the City Council present and voting at tonight's meeting. REQUESTED ACTION: Proposed motion: "I move to request the Governor & Executive Council declare a Special Election as outlined in RSA 661:8 and to further request that this election be held to coincide with the City election cycle with a Primary Election being held on September 12, 2017 and General Election on November 7, 2017." ATTACHMENTS: Description Type Upload Date File Name timeline Backup Material 5/19/2017 Timeline_for_Special_Election.pdf proposed letter Backup Material 5/19/2017 special_election_request.pdf Page 44 of 47  Timeline for Special Election • May 22, 2017: The Laconia City Council votes to request a special election be held for the vacancy in a House of Representative seat for District 9; the Town of Belmont Selectman have been asked to confer with this request (RSA 661:8, II) • June 5, 2017: City Clerk to forward formal request to the Governor & Council for consideration no later than this date. o This request will include an additional request to hold the Primary and General Election to coincide with the City election cycle • June 21, 2017: The Governor & Council will meet to consider the request. (RSA 661:8, IV) • June 26 – 30, 2017: Filing period open until 5:00 p.m. on June 30, 2017 (RSA 661:8, III) • July 10, 2017: City Council to set the hours for the Special Election as 8:00 a.m. to 6:00 p.m. to coincide with local election hours set by Charter • September 12, 2017: Primary Election; if there is only one (1) candidate per party this will become the General Election • November 7, 2017: General Election Page 45 of 47 Page 46 of 47  CITY COUNCIL ITEM INFORMATION SHEET DATE SUBMITTED: 5/17/2017 FROM: Scott Myers, City Manager SUBJECT: General Budget Discussion on Priorities, Policies and Update on State Budget DISCUSSION: Per the request of the City Council, this agenda item will allow an opportunity to hold a general discussion on the budget including priorities, policies and an update on the State's budget. Page 47 of 47