City Council

CITY OF LACONIA - CITY COUNCIL Monday, June 12, 2017 - 7:00 PM City Hall - Conference Room 200A CALL TO ORDER Mayor Engler called the meeting to order at the above date and time. SALUTE TO THE FLAG Henry Lipman led the Salute to the Flag. RECORDING SECRETARY City Clerk Mary Reynolds ROLL CALL STAFF IN ATTENDANCE City Manager Scott Myers, Finance Director Donna Woodaman COUNCIL PROCLAMATION ACCEPTANCE OF MINUTES OF PREVIOUS MEETINGS (1) Regular and budget hearing minutes of May 22, 2017 The minutes to the regular and budget hearing were distributed to the Council on May 25. No corrections or changes have been received. If with no further corrections the minutes were accepted as distributed. (2) Special Meeting/Budget Hearing minutes of June 5, 2017 Minutes of this meeting were distributed to the Council on June 9, 2017 If with no corrections or changes the minutes were accepted as distributed. CONSENT AND ACTION CALENDAR (1) Temporary Traffic Order 2017-08 - Laconia Main Street Farmer's Market and request to waive vendor fees Motion to approve Temporary Traffic Order 2017-08 for the Laconia Main Street Farmer's Market and to waive vendor fees made by Councilor Bolduc and seconded by Councilor Doyle; the motion passed with all in favor. (2) Temporary Traffic Order 2017-09 - Laconia Farmers Market Motion to approve Temporary Traffic Order 2017-09, Laconia Farmers Market made by Councilor Bolduc and seconded by Councilor Hamel; the motion passed with all in favor. (3) Request to approve the use of property located at 691 Endicott St. North (Tamarack  Restaurant) for a temporary parking lot during Motorcycle Week 2017 Motion to approve the request to approve the use of property located at 691 Endicott St. North (Tamarack Restaurant) as a temporary parking lot during Motorcycle Week 2017, including the conditions listed in the 2015 Special Events Reviews Committee approval made by Councilor Doyle and seconded by Councilor Bolduc. Councilor Hamel asked if all fees have been paid in connection with the application to which City Manager Myers confirmed that if they have not been they will be upon the approval. Mayor Engler called the question; the motion passed with all in favor. (4) Request to approve the use of property located at 5 - 17 Veterans Square for a Bike Show and a Slow Race as part of Motorcycle Week events on June 15, 2017 from 9 am to 4 pm Motion to approve the use of property located at 5 - 17 Veterans Square for a Bike Show and a Slow Race as part of Motorcycle Week events on June 15, 2017 from 9 am to 4 pm, including the conditions listed on the 2016 Special Events Review Committee approval made by Councilor Doyle and seconded by Councilor Bownes; the motion passed with all in favor. CITIZEN COMMENTS FOR MATTERS NOT ON THE AGENDA Richard Mailloux, owner of Akwa Marina Yacht Club, addressed the Council in regards to his displeasure with what he feels to be a drainage problem on Centenary Avenue that is causing beach erosion on his property and the beach has become unusable by his patrons. Pictures of the property were distributed to the Council for review. R. Mailloux has spoken to public works representatives, City Manager Myers as well as the Bureau of Rails regarding his concerns and he does not feel it is being handled in a manner that is satisfactory. The future plans for the facility to host weddings will be inhibited by the drainage concerns. With the regulations set by the State the sand replacement is limited therefore all of the runoff of sand cannot be replaced immediately. R. Mailloux would like a remedy as soon as possible because his season is in full swing. Mayor Engler advised that the Council is just getting this information this evening and would need to review the information further with a response from the Council as soon as possible. R. Mailloux welcomed any members of the Council to visit him on location should they wish. INTERVIEWS All applicants being interviewed this evening will be eligible for nomination at the next meeting on June 26, 2017. (1) Bruce Kneuer - seeking appointment to an alternate position on the Library Board of Trustees for a one-year term expiring at the end of March, 2018 B. Kneuer was interviewed. (2) Jay P. (Joseph) Tivnan - seeking reappointment to a regular position on the Planning  Board for a three year term expiring at the end of June, 2020 The applicant was not in attendance. (3) Greg Page - seeking reappointment to the Board of Water Commissioners for a three- year term expiring at the end of June, 2020 G. Page was interviewed. (4) Joseph H. Driscoll, III - seeking reappointment to a regular position on the Weirs TIF Advisory Board for a 3 year term expiring at the end of June, 2020 J. Driscoll was interviewed. COMMUNICATIONS PUBLIC HEARING PRESENTATIONS MAYOR'S REPORT Mayor Engler advised that the Governor and Executive Council have approved the request to hold the Special Election for House of Representative for District 9 and the election will be held in conjunction with the City election schedule. The process for filing was reviewed. The ribbon cutting of Phase 2 of the WOW Trail was held yesterday behind the train station. The event was also attended by Councilor Baer and Councilor Bolduc. The condition of Bartlett Beach was stunning and the Mayor encouraged everyone to visit the beautiful amenity. COMMITTEE REPORTS *Not all items in this section may be acted on. Reports and updates will be made when necessary. (1) FINANCE Councilor Lipman requested to schedule a meeting on June 19 immediately after the Special Meeting for the purpose of reviewing the tax credits and exemptions. Motion to add an item to the committee agenda for the review of tax credits and exemptions that may be available made by Councilor Lipman and seconded by Councilor ; the motion passed with all in favor. Motion to schedule a meeting on June 19, 2017 immediately following the Special Meeting regarding item d as well as the newly added item for tax credit and exemptions to be referred to as item e made by Councilor Lipman and seconded by Councilor Bolduc; the motion passed with all in favor. (a) Downtown TIF Financing (b) WOW Trail Funding  (c) Conversion of street lights to LED (d) HB 430 - Expansion of the Veterans' Tax Credit (2) PUBLIC SAFETY (a) Fair St/Court St traffic problems and accidents (3) GOVERNMENT OPERATIONS and ORDINANCES (a) Review of Chapter 167, Noise and Chapter 161, Licensing as it pertains to outdoor sound equipment and loudspeakers (b) Ordinance Amending Chapter 221, Vehicles and Traffic/Parking on Sublawns (c) Procedural review of grant applications (d) Review of the Council Rules of Procedure (4) LANDS and BUILDINGS (a) Downtown parking garage (b) Repair & maintenance of City Buildings (c) Former Lakeport Fire Station (23 Elm Street) LIASON REPORT Councilor Bownes reported that the Planning Board held a public hearing on the proposed changes to the Table of Uses and they have adopted the recommendations of the Council. This will be coming back to the Council on June 26, 2017. CITIZEN REQUESTS TO COMMENT ON CURRENT AGENDA ITEMS MANAGER'S REPORT (1) Financial and Operational Trends Report City Manager Myers reviewed the report. (2) Monthly Economic Development Update City Manager Myers reviewed the report. (3) Other Items City Manager Myers advised the Council that he will have a report on the concerns brought forward by Richard Mailloux this evening. City Manager Myers gave kudos to City staff for the efforts they put forward to make Motorcycle Week a success. The need to maintain a budget was discussed  as well as police detail payments related to the NH Retirement system. NEW BUSINESS (1) Request to approve a tentative agreement with the Laconia Patrolman Association Mayor Engler outlined the cost items of the contract for the public which is a $63,000 cost for a one (1) year contract. Particular items cannot be discussed until after the approval of the tentative agreement. Motion to approve a tentative agreement with the Laconia Patrolman Association made by Councilor Hamel and seconded by Councilor Bolduc; the motion failed on a 2-4 vote (For: Bownes, Baer; Opposed: Doyle, Lipman, Hamel, Bolduc) (2) Boundary Line Adjustment between the City of Laconia and Delphis R. Gilbert Trust on Frank Bean Road City Manager Myers reviewed the proposal for the Council and requested the Council support. Motion to convey from the City of Laconia a 50 foot strip of land that is 7,592 square feet to the Delphis R Gilbert Trust identified as Parcel A and is a portion of current Tax Parcel 476/351/3 and to accept by conveyance from the Delphis R Gilbert Trust a portion of land that is 7,592 square feet identified as Parcel B and is a portion of current Tax Parcel 476/351/1. It is further moved to authorize the City Manager to execute any documents necessary to fulfill these actions made by Councilor Bolduc and seconded by Councilor Hamel; Councilor Hamel asked if there are any survey costs associated with transfer. City Manager Myers replied that this was done in the original project scope therefore no additional costs would apply. Mayor Engler called the question; the motion passed with five (5) in favor with Councilor Doyle abstaining for absence from the Council Chambers. (3) Request to lower speed limits on Watson & Scenic Roads from the intersection of Endicott Street of the intersection with Lakeside Avenue Public Works Director Wes Anderson reviewed the proposal which is consistent with other roads in the immediate area. Motion to change the posted speed limit on Scenic Drive and Watson Road from its intersection with Endicott Street North to Lakeside Avenue made by Councilor Doyle and seconded by Councilor Bolduc; the motion passed with all in favor. (4) Request to approve a Letter of Understanding between the City Council and the Laconia Board of Education for Fiscal Years 2018 through 2022 Mayor Engler noted that the sheet distributed does not contain signature options and it has been discussed that the School Board Chair and Mayor will be  authorized to sign on behalf of the respective boards. The wording of the proposal was reviewed as it relates to the offset account. Motion to approve the Letter of Understanding between the Laconia City Council and the Laconia Board of Education for Fiscal Years 2018 through 2022 as presented and to authorize the Mayor to sign the document on behalf of the City Council made by Councilor bownes and seconded by Councilor Bolduc ; the motion passed with a 5-1 vote (For: Doyle, Bownes, Lipman, Hamel, Bolduc; Opposed: Baer) (5) Proposed change to the Employee Wage & Compensation Plan City Manager Myers reviewed the need to adjust the position of Assistant Public Works Director to be more in line with the needs and requirements of the position to include being the City Engineer. This would be helpful in attracting qualified individuals for the position that will be vacant in the coming weeks by the retirement of Luke Powell. Motion to approve the change to the Wage and Compensation Plan as presented with the removal of the Assistant Public Works Director at a Grade 23 and the addition of Assistant Public Works Director/City Engineer at a Grade 25 made by Councilor and seconded by Councilor; the motion passed with all in favor. (6) Request to sign the unlicensed dog warrant for 2017 Motion to issue the warrant for unlicensed dogs as presented made by Councilor Bownes and seconded by Councilor Lipman; the motion passed with all in favor. (7) First Reading of the proposed Fiscal Year 2018 Budget Resolutions and a request to schedule a public hearing on June 26, 2017 during the regular City Council Meeting Motion to schedule a public hearing on the proposed fiscal year 2018 Municipal Budget for June 26, 2017 during the regular City Council meeting which begins at 7:00 p.m. made by Councilor Hamel and seconded by Councilor Doyle; the motion passed with all in favor. A first reading of resolution RES-2017-08 relative to making itemized appropriations for the General Fund for the fiscal year beginning July 1, 2017 and terminating June 30, 2018 with total appropriations of $67,075,381, less total revenue of $28,148,341, with a balance to be raised by taxes of $38,927,040 moved by Councilor Hamel and seconded by Councilor Doyle; the motion passed with a 5-1 vote (For: Doyle, Bownes, Lipman, Hamel, Bolduc; Opposed: Baer) A first reading of resolution RES-2017-09 relative to making itemized appropriations for Anticipated Grants for the fiscal year beginning July 1, 2017 and terminating June 30, 2018 in the amount of $1,386,901 moved by Councilor Bolduc and seconded by Councilor Doyle; the motion passed with all in  favor. A first reading of resolution RES-2017-10 relative to making itemized appropriations for the Water Fund for the fiscal year beginning July 1, 2017 and terminating June 30, 2018 with total appropriations of $2,081,065, less total revenue of $2,081,065 and Capital Reserve Projects of $590,400 moved by Councilor Bolduc and seconded by Councilor Doyle; the motion passed with all favor. A first reading of resolution RES-2017-11 relative to making itemized appropriations for the Tax Increment Finance District - Lakeport for the fiscal year beginning July 1, 2017 and terminating June 30, 2018 in the amount of $4,649 moved by Councilor Bolduc and seconded by Councilor Bownes; the motion passed with all in favor. A first reading of resolution RES-2017-12 relative to making itemized appropriations for the Tax Increment Finance District - Downtown for the fiscal year beginning July 1, 2017 and terminating June 30, 2018 in the amount of $194,600 moved by Councilor Baer and seconded by Councilor Lipman; the motion passed with all in favor. A first reading of resolution RES-2017-13 relative to making itemized appropriations for the Sewer Fund for the fiscal year beginning July 1, 2017 and terminating June 30, 2018 with total appropriations if $3,721,116, less total revenue of $3,721,116 and Capital Outlay of $1,396,500 moved by Councilor Hamel and seconded by Councilor Bolduc; the motion passed with all in favor. A first reading of resolution RES-2017-14 relative to making itemized appropriations for the Internal Services Fund for the fiscal year beginning July 1, 2017 and terminating June 30, 2018 on the amount of $1,119,934 moved by Councilor Bownes and seconded by Councilor Doyle; the motion passed with all in favor. A first reading of resolution RES-2017-15 relative to making itemized appropriations for the Special Revenue Fund - Motorcycle Week for the fiscal year beginning July 1, 2017 and terminating June 30, 2018 in the amount of $179,749 moved by Councilor Hamel and seconded by Councilor Bolduc; the motion passed with all in favor. A first reading of resolution RES-2017-16 relative to making itemized appropriations for the Tax Increment Finance District - Weirs for the fiscal year beginning July 1, 2017 and terminating June 30, 2018 in the amount of $54,929 moved by Councilor Bolduc and seconded by Councilor Doyle; the motion passed with all in favor. UNFINISHED BUSINESS NOMINATIONS, APPOINTMENTS & ELECTIONS (1) Appointment to the Highway Safety Commission Motion to appoint Public Works Director Wes Anderson to the Highway Safety Commission to a three-year term expiring at the end of March, 2020 made by Councilor Hamel and seconded by Councilor Bolduc; the motion passed with all in favor. (2) Human Relations Committee Vacancy Mayor Engler appointed Chief of Police Matt Canfield to the committee to fill the vacancy from former Chief of Police Chris Adams. Additionally, it was advised that there has been some controversy with this committee and it may cross over to the Council in the future. The next meeting is scheduled for June 20, 2017 at 3:00 p.m. in Room 200B at City Hall. COUNCIL COMMENTS Councilor Bolduc attended the Pleasant Street School performance at the Central Fire Station last Friday and it was a wonderful event. The children performing did a great job and Councilor Bolduc thanked Mr. Fortier for organizing the event. NON-PUBLIC SESSION According to RSA 91-A:3, II (a) The dismissal, promotion or compensation of any public employee, or the investigation of any charges against him, unless the employee affected (1) has a right to a meeting and (2) requests that the meeting be open, in which case the request shall be granted. (b) The hiring of any person as a public employee. (c) Matters which, if discussed in public, would likely affect adversely the reputation of any person, other than a member of the body or agency itself, unless such person requests an open meeting. (d) Consideration of the acquisition, sale or lease of real or personal property which, if discussed in public, would likely benefit a party or parties whose interests are adverse to those of the general community. (e) Consideration or negotiation of pending claims or litigation which has been threatened in writing or filed against the body or agency or any subdivision thereof, or against any member thereof because of his membership in such body or agency, until the claim or litigation has been fully adjudicated or otherwise settled. (i) Consideration of matters relating to the preparation for and the carrying out of emergency functions including training to carry out such functions, developed by local or state safety officials that are directly intended to thwart a deliberate act that is intended to result in widespread or severe damage to property or widespread injury or loss of life. FUTURE AGENDA ITEMS (1) Ordinance amendment relative to Chapter 167, Noise and Chapter 161, Licensing as it pertains to outdoor sound equipment and loudspeakers (tabled at the meeting of 9/28/15) (2) Second reading of a resolution relative to the adoption of RSA 31:95-b, Appropriation of funds made available during the year (tabled at the meeting of 11/23/15 pending the outcome of legal matters) (3) Master Plan  (4) Milfoil Treatment Funding Request (5) Sewer & Water Master Plan (6) Single Stream Recycling/Concord Co-op/Solid Waste Disposal Cost Reduction (7) Strategic Planning/Goal Setting (8) WOW Trail (9) Discussion regarding the City owned vendor spaces on the Boardwalk as it relates to renting to food vendors ADJOURNMENT With no other business coming before the Council and in lieu of any objection the meeting was adjourned at 8:43 p.m. Respectfully Submitted: Mary A Reynolds, City Clerk These minutes were accepted by the City Council on June 26, 2017