Board of Works

BOARD OF PUBLIC WORKS AND SAFETY MINUTES January 31, 2012 Regular Session: The Board of Public Works and Safety met in regular session on Tuesday, January 31, 2012 at 9:00 a.m. in the Common Council Chambers. Members present were: Gary Henriott, Cindy Murray and Ron Shriner. Absent: Norm Childress and Tilara McDonald-Treece Ed Chosnek, City Attorney, was also present. President Henriott called the meeting to order. The Pledge of Allegiance was given to the flag of our Country. MINUTES Mrs. Murray moved for approval of the minutes from the January 24, 2012 regular meeting. Mr. Shriner seconded. Passed. OLD BUSINESS LPA Consulting Contract with H. Stewart Kline & Associates (Tabled 1/24/2012) Mr. Shriner moved to remove this item from the table. Mrs. Murray seconded. Removed. Jenny Miller, Public Works Director, presented to the Board and recommended approval of an LPA Consulting Contract with H. Stewart Kline & Associates for the John T. Meyers & Riehle Plaza Pedestrian Bridges. The contract encompasses rehabilitation along with improving ADA accessibility and possible repair to the elevators. The contract is in the amount not to exceed $204,500.00 which includes the addition of two scoping items regarding the ADA ramps and the elevators. The contract is funded 20% locally and 80% federally. Mrs. Murray moved for approval. Mr. Shriner seconded. Passed. NEW BUSINESS Engineering Permanent Easement for the Construction and Maintenance of Utilities Service –Kenneth L. Howard Ms. Miller presented to the Board and recommended approval of a Permanent Easement for the Construction and Maintenance of Utilities Service for Kenneth L. Howard. This is a storm sewer easement that needed to be purchased from the Howards which is over the location of an existing storm sewer. This will allow the City of Lafayette to replace the pipe and obtain permanent easement. Mr. Shriner moved for approval. Mrs. Murray seconded. Passed. Technical Assistance for Durkees Run Guaranteed Savings Contract with Butler Fairman and Seufert Inc Ms. Miller presented to the Board and recommended approval of a Technical Assistance for Durkees Run Guaranteed Savings Contract with Butler Fairman and Seufert Inc in an amount not to exceed $188,000.00. The contract is to start the next phase of the CSO project which encompasses replacing the Board of Public Works and Safety January 31, 2012 Page 2 sewer at Durkees Run, lining the sewer and adding a second sewer at that location. Mr. Shriner moved for approval. Mrs. Murray seconded. Passed. Supplement #1-INDOT LPA for the Road Construction on Concord Road from Brady Lane to Maple Point Extension and Maple Point Extension from Concord Road to U.S. 52 Ms. Miller presented to the Board and recommended approval of Supplement #1 for the INDOT LPA for the Road Construction on Concord Road from Brady Lane to maple Point Extension and Maple Point Extension from Concord Road to U.S. 52. The supplement #1 reflects a decrease in the contract amount due to lower bids than anticipated so the federal portion of the monies were reallocated to cover expenses in another project. Mrs. Murray moved for approval. Mr. Shriner seconded. Passed. Supplement #1-INDOT LPA for bridge rehabilitation or repair of the John T. Myers and Riehle Plaza Bridge Ms. Miller presented to the Board and recommended approval of Supplement #1 for the INDOT LPA for the bridge rehabilitation or repair of the John T. Myers and Riehle Plaza Bridge. The supplement #1 reflects a shift in funds from the construction phase of the Riehle Plaza Bridge project to the design phase. The supplement #1 increases the design phase funds from $60,800.00 to $260,800.00. Mr. Shriner moved for approval. Mrs. Murray seconded. Passed. CLAIMS Mike Jones, Controller, presented for Board approval, Claims in the amount of $2,648,340.35. Mrs. Murray moved for approval. Mr. Shriner seconded. Passed. PUBLIC COMMENT There being no further business to come before the Board, President Henriott stated the meeting was adjourned. Time: 9:10 a.m. BOARD OF PUBLIC WORKS AND SAFETY Gary Henriott s/s President ATTEST: Mindy Miller s/s Mindy Miller, 1st Deputy Clerk Minutes written by Mindy Miller, 1st Deputy Clerk *A digital audio recording of this meeting is available in the Lafayette City Clerk’s Office. Ordinance Violations Bureau From the Office of the Engineer: 1st Letter Summary (59 issued) 2nd Letter Summary (0 issued) and Ticket Summary (15 issued) from the Ordinance Violations Bureau for the month of January 2012. Board of Public Works and Safety January 31, 2012 Page 3 The Engineering Office issued the following Building Permits for the week ending January 27, 2012.