Board of Works

BOARD OF PUBLIC WORKS AND SAFETY MINUTES February 14, 2012 Regular Session: The Board of Public Works and Safety met in regular session on Tuesday, February 14, 2012 at 9:00 a.m. in the Common Council Chambers. Members present were: Gary Henriott, Cindy Murray, Ron Shriner, Norm Childress and Tilara McDonald-Treece. Jacque Chosnek, 1st Deputy City Attorney, was also present. President Henriott called the meeting to order. The Pledge of Allegiance was given to the flag of our Country. MINUTES Mr. Childress moved for approval of the minutes from the February 7, 2012 regular meeting. Mrs. Murray seconded. Passed. BIDS UNDER ADVISEMENT 2012 Sodium Hypochlorite, Sodium Bisulfite and Hydrochloric Acid President Henriott stated that this will remain under advisement. NEW BUSINESS Engineering Contract with INDOT for the Transfer Portions of S.R. 26 and U.S. 52 Mayor Roswarski stated the City of Lafayette has been working on this process with INDOT for close to two years and thanked Alan Plunkett for working together and for his hard work. Mayor Roswarski and Mr. Plunkett are concerned with what will best suit the citizens of Lafayette and the State of Indiana regarding this project. Mayor Roswarski talked about all the great aspects of the project and the improvements that the city can make. Jenny Miller, Public Works Director, presented to the Board and recommended approval for a Contract with INDOT for the Transfer Portions of S.R. 26 and U.S. 52. Ms. Miller stated that the contract is to transfer US 52 from the Wabash river to Teal Road and SR 26 from I65 to the Wabash River to the City of Lafayette for ownership. Ms. Miller stated that the project would have three phases. The State of Indiana will provide $20 million dollars for the construction of the project. Discussion ensued. Alan Plunkett, Deputy Commissioner of INDOT Crawfordsville, gave an overview of what INDOT has planned for the City of Lafayette in regards to Teal Road. Mr. Childress moved for approval. Mrs. Murray seconded. Passed. Amendment #2-To Transfer Memorandum of Agreement between INDOT and the City of Lafayette Ms. Miller presented to the Board and recommended approval of an Amendment #2 To Transfer Memorandum of Agreement between INDOT and the City of Lafayette. The amendment encompasses the road transfer of SR 26 from US 52 to the Wabash River and moves the timetable up and states that the Board of Public Works and Safety February 14, 2012 Page 2 City of Lafayette accepts the road as is. Mrs. McDonald-Treece moved for approval. Mrs. Murray seconded. Passed. Permission to Advertise-Glen Acres Universal Access Ramp Installation Project Beth Cook, Engineering Office, presented to the Board and recommended approval of a Permission to Advertise for Glen Acres Universal Access Ramp Installation Project. The publication dates are February 17 and 24, 2012 with a bid opening on March 6, 2012. Mrs. Cook stated that the project will be to install 28 handicap accessible ramps in the Glen Acres Neighborhood. Mr. Shriner moved for approval. Mr. Childress seconded. Passed. Purchasing Declaration of Surplus Property-Human Resources Department Rick Morrissey, Purchasing Manager, presented to the Board and recommended approval of a Declaration of Surplus Property for the Human Resources Department. The property will be put in storage and sold and a later time. Mr. Childress moved for approval. Mrs. McDonald-Treece seconded. Passed. Economic Development Change Order #3-Glen Acres Neighborhood Revitalization Project for 2150 Ulen Drive Jennie Peterson, Economic Development, presented to the Board and recommended approval of a Change Order #3 for the Glen Acres Neighborhood Revitalization Project for the 2150 Ulen Drive. The change order is in the amount of $499.00 which brings the new contract amount to $100,017.99. Mr. Shriner moved for approval. Mr. Childress seconded. Passed. CLAIMS Mike Jones, Controller, presented for Board approval, Claims in the amount of $1,817,172.38. Mrs. Murray moved for approval. Mrs. McDonald-Treece seconded. Passed. MISCELLANTOUS Event Street Closure Request-OUTfest ‘12 President Henriott stated that this item will be tabled due to a concerned merchant that would be affected by the event street closure. The merchant will be contacted and the Board will be notified of the outcome. Mr. Shriner moved for approval. Mrs. McDonald-Treece seconded. Tabled. Banner Request-Red Cross Month President Henriott presented to the Board and recommended approval of a Banner Request for the Red Cross Month to be hung on Main Street from March 1 thru March 31, 2012. Mr. Childress moved for approval. Mrs. Murray seconded. Passed. PUBLIC COMMENT Board of Public Works and Safety February 14, 2012 Page 3 There being no further business to come before the Board, President Henriott stated the meeting was adjourned. Time: 9:26 a.m. BOARD OF PUBLIC WORKS AND SAFETY Gary Henriott s/s President ATTEST: Mindy Miller s/s Mindy Miller, 1st Deputy Clerk Minutes written by Mindy Miller, 1st Deputy Clerk *A digital audio recording of this meeting is available in the Lafayette City Clerk’s Office. The Engineering Office issued the following Building Permits for the week ending February 10, 2012.