Board of Works

BOARD OF PUBLIC WORKS AND SAFETY MINUTES April 3, 2012 Regular Session: The Board of Public Works and Safety met in regular session on Tuesday, April 3, 2012 at 9:00 a.m. in the Common Council Chambers. Members present were: Gary Henriott, Cindy Murray, Ron Shriner and Norm Childress. Absent: Tilara McDonald-Treece Ed Chosnek, City Attorney, was also present. President Henriott called the meeting to order. The Pledge of Allegiance was given to the flag of our Country. MINUTES Mr. Childress moved for approval of the minutes from the March 27, 2012 regular meeting. Mrs. Murray seconded. Passed. NEW BUSINESS ECONOMIC DEVELOPMENT Agreement between the City of Lafayette and TBird Design for the 2012-City of Lafayette Annexation Dennis Carson, Economic Development Director, presented to the Board and recommended approval of an Agreement between the City of Lafayette and TBird Design for the 2012-City of Lafayette Annexation. The contract in the amount not to exceed $18,500.00 will be paid by funds from the South East TIF. Mr. Childress moved for approval. Mr. Shriner seconded. Passed. Amendment #1-Home Investment Partnerships Program Grant and Cooperation Agreement Adam Murphy, Economic Development, presented to the Board and recommended approval of Amendment #1 for the Home Investment Partnerships Program and Cooperation Agreement. The amendment will extend the agreement from April 1, 2010 until December 31, 2012. Mr. Shriner moved for approval. Mrs. Murray seconded. Passed. Change Order #4-822 Melody Lane/Glen Acres Neighborhood Revitalization Project Jennie Peterson, Economic Development, presented to the Board and recommended approval of Change #4 for the 822 Melody Lane/Glen Acres Neighborhood Revitalization Project. The change order is a reduction in the amount of ($6.77) which brings the new contract amount to $82,294.86. Mr. Childress moved for approval. Mrs. Murray seconded. Passed. Certificate of Completion, Final Waiver of Lien and Guarantee--822 Melody Lane/Glen Acres Neighborhood Revitalization Project Ms. Peterson presented to the Board and recommended approval of a Certificate of Completion, Final Waiver of Lien and Guarantee for the 822 Melody Lane/Glen Acres Neighborhood Revitalization Project. Board of Public Works and Safety April 3, 2012 Page 2 This certifies that all payments have been made and have reached the final contract sum. Mrs. Murray moved for approval. Mr. Shriner seconded. Passed. Change Order #4-916 Shenandoah Drive/Glen Acres Neighborhood Revitalization Project Ms. Peterson presented to the Board and recommended approval of Change #4 for the 916 Shenandoah Drive/Glen Acres Neighborhood Revitalization Project. The change order is a reduction of ($39.49) which brings the new contract amount to $84,824.66. Mr. Shriner moved for approval. Mr. Childress seconded. Passed. Certificate of Completion, Final Waiver of Lien and Guarantee--916 Shenandoah Drive /Glen Acres Neighborhood Revitalization Project Ms. Peterson presented to the Board and recommended approval of a Certificate of Completion, Final Waiver of Lien and Guarantee for the 916 Shenandoah Drive/Glen Acres Neighborhood Revitalization Project. This certifies that all payments have been made and have reached the final contract sum. Mr. Childress moved for approval. Mrs. Murray seconded. Passed. COMMUNITY DEVELOPMENT Release of Covenant for Deed Restrictions-115 Kinkaid, Lafayette Indiana Aimee Jacobsen, Community Development Director, presented to the Board and recommended approval of a Release of Covenant for Deed Restrictions for 115 Kinkaid, Lafayette Indiana. The mortgage has been paid off. Mr. Shriner moved for approval. Mr. Childress seconded. Passed. Release of Mortgage-1005 Salem Street, Lafayette Indiana Mrs. Jacobsen presented to the Board and recommended approval of a Release of Mortgage for 1005 Salem Street, Lafayette Indiana. The mortgage has been paid off. Mrs. Murray moved for approval. Mr. Childress seconded. Passed. Release of Covenant for Deed Restrictions-1005 Salem Street, Lafayette Indiana Mrs. Jacobsen presented to the Board and recommended approval of a Release of Covenant for Deed Restrictions for 1005 Salem Street, Lafayette Indiana. Mr. Shriner moved for approval. Mrs. Murray seconded. Passed. Release of Mortgage-721 S. 26th Street, Lafayette Indiana Mrs. Jacobsen presented to the Board and recommended approval of a Releaser of Mortgage for 721 S. 26th Street, Lafayette Indiana. Mrs. Murray moved for approval. Mr. Shriner seconded. Passed. Release of Covenant for Deed Restrictions-721 S. 26th Street, Lafayette Indiana Mrs. Jacobsen presented to the Board and recommended approval of a Release of Covenant for Deed Restrictions for 721 S. 26th Street, Lafayette Indiana. Mr. Childress moved for approval. Mrs. Murray seconded. Passed. Board of Public Works and Safety April 3, 2012 Page 3 Amendment #5-Agreement between the Lafayette Housing Consortium and South 8th, LLC-801 and 805 South Street Redevelopment Project Mrs. Jacobsen presented to the Board and recommended approval of Amendment #5 for the Agreement between the Lafayette Housing Consortium and South 8th, LLC-801 and 805 South Street Redevelopment Project. The amendment extends the Time of Performance and Distribution of Funds to April 30, 2012. Mr. Shriner moved for approval. Mr. Childress seconded. Passed. Amendment #5-Agreement between the Lafayette Housing Consortium and South 8th, LLC – 12-14 South 9th Street Redevelopment Project Mrs. Jacobsen presented to the Board and recommended approval of Amendment #5 for the Agreement between the Lafayette Housing Consortium and South 8th, LLC 12-14 South 9th Street Redevelopment Project. This amendment extends the Time of Performance and Distribution of Funds to April 30, 2012. Mrs. Murray moved for approval. Mr. Childress seconded. Passed. CLAIMS Mike Jones, Controller, presented for Board approval, Claims in the amount of $3,369,959.43. Mr. Childress moved for approval. Mr. Shriner seconded. Passed. MISCELLANTOUS Water Works Bi-Annual Flushing Schedule Kerry Smith, Water Works Superintendent, announced the that hydrant flushing will begin on Sunday, April 8, 2012 between the hours of 10pm and 6am, continuing each night with the exceptions of Friday and Saturday evenings, through Friday, April 20, 2012. Customers may experience some discolored water. If this occurs, let the cold-water tap run for a few minutes and it should clear up. If a problem continues please call us at 765-807-1700 or 765-807-1100. PUBLIC COMMENT There being no further business to come before the Board, President Henriott stated the meeting was adjourned. Time: 9:12 a.m. BOARD OF PUBLIC WORKS AND SAFETY Gary Henriott s/s President ATTEST: Mindy Miller s/s Mindy Miller, 1st Deputy Clerk Minutes written by Mindy Miller, 1st Deputy Clerk *A digital audio recording of this meeting is available in the Lafayette City Clerk’s Office. Board of Public Works and Safety April 3, 2012 Page 4 The Engineering Office issued the following Building Permits for the week ending March 30, 2012. Board of Public Works and Safety April 3, 2012 Page 5