Board of Works

BOARD OF PUBLIC WORKS AND SAFETY MINUTES April 24, 2012 Regular Session: The Board of Public Works and Safety met in regular session on Tuesday, April 24, 2012 at 9:00 a.m. in the Common Council Chambers. Members present were: Cindy Murray, Ron Shriner and Norm Childress. Absent: Gary Henriott and Tilara McDonald-Treece Jacque Chosnek, 1st Deputy City Attorney, was also present. Mrs. Murray called the meeting to order. The Pledge of Allegiance was given to the flag of our Country. MINUTES Mr. Childress moved for approval of the minutes from the April 17, 2012 regular meeting. Mr. Shriner seconded. Passed. PROPOSAL OPENING Guaranteed Savings Contract-Earl Avenue/Durkees Run Projects This being the time set to open proposals for the Guaranteed Savings Contract-Earl Avenue/Durkees Run Projects the following proposals were received and opened: Bowen Engineering Indianapolis, Indiana Kokosing Construction Westerville, Ohio Mr. Shriner moved to take the proposals under advisement for further review. Mr. Childress seconded. Passed. NEW BUSINESS Engineering Recommendation to Reject All Bids-2012 CDBG/Glen Neighborhood Sidewalk Replacement Project Phases I & II Beth Cook, Engineering Office, presented to the Board and recommended approval of a Recommendation to Reject All Bids for the 2012 CDBG/Glen Acres Neighborhood Sidewalk Replacement Project Phases I & II. Ms. Cook stated that bid submission was approximately 27.8% higher than the Engineer’s Estimate. The Engineering’s Office has decided to rebid the project in two phases allowing contractors to bid both phases together or just one or the other separately. Mr. Shriner moved for approval. Mr. Childress seconded. Passed. Board of Public Works and Safety April 24, 2012 Page 2 Permission to Advertise-2012 CDBG Sidewalk Replacement Project Phase I & II Ms. Cook presented to the Board and recommended approval of a Permission to Advertise the 2012 CDBG Sidewalk Replacement Project Phases I & II. The publications will run on April 27, 2012 and May 5, 2012 with the bid opening on May 15, 2012. Mr. Shriner moved for approval. Mr. Childress seconded. Passed. Permission to Advertise-Quiet Zone Bob Foley, Engineering Office, presented to the Board and recommended approval of a Permission to Advertise the Quiet Zone Project. The publications will run on April 27, 2012 and May 5, 2012 with the bid opening on May 15, 2012. Mr. Childress moved for approval. Mr. Shriner seconded. Passed. CLAIMS Mike Jones, Controller, presented for Board approval, Claims in the amount of $3,786,690.57. Mr. Childress moved for approval. Mr. Shriner seconded. Passed. MISCELLANTOUS Event Street Closure Request-Walk for Water 2012 Travis Hutchinson, Elmwood Church Representative, presented to the Board and recommended approval of an Event Street Closure Request for the Walk for Water 2012 to be held on April 29, 2012 from 1:30pm-3:30pm at the Elmwood Church of Christ. Mr. Shriner moved for approval. Mr. Childress seconded. Passed. Event Street Closure Request-Food Finders Mobile Food Pantry Mrs. Murray presented to the Board and recommended approval of an Event Street Closure Request for the Food Finders Mobile Food Pantry to be held on May 19, 2012 from 7:00am-3:00pm on 8th Street between South and Columbia Streets. Mr. Shriner moved for approval. Mr. Childress seconded. Passed. Special Event Request-Carry the Torch Walk & Celebration Mrs. Murray presented to the Board and recommended approval of a Special Event Request for the Carry the Torch Walk & Celebration to be held on September 30, 2012 from 12:00noon-8:00pm at Riehle Plaza, Big 4 Depot-Community Room and the John T. Myer Bridge. Mr. Childress moved for approval. Mr. Shriner seconded. Passed. ANNOUNCEMENT Fire Chief Doyle announced that the District 4 Task Force deployed on a drill to Seymour, Indiana. The Fire Department have 21 firemen, the Police Department have nine officers along with an employee from Fleet Maintenance all involved in the drill. PUBLIC COMMENT There being no further business to come before the Board, Mrs. Murray stated the meeting was adjourned. Board of Public Works and Safety April 24, 2012 Page 3 Time: 9:09 a.m. BOARD OF PUBLIC WORKS AND SAFETY Cindy Murray s/s President Pro-Tem ATTEST: Mindy Miller s/s Mindy Miller, 1st Deputy Clerk Minutes written by Mindy Miller, 1st Deputy Clerk *A digital audio recording of this meeting is available in the Lafayette City Clerk’s Office. The Engineering Office issued the following Building Permits for the week ending April 20, 2012. Board of Public Works and Safety April 24, 2012 Page 4