Board of Works

BOARD OF PUBLIC WORKS AND SAFETY MINUTES July 24, 2012 Regular Session: The Board of Public Works and Safety met in regular session on Tuesday, July 24, 2012 at 9:00 a.m. in the Common Council Chambers. Members present were: Gary Henriott, Cindy Murray, Tilara McDonald-Treece and Norm Childress. Absent: Ron Shriner Jacque Chosnek, 1st Deputy City Attorney, was also present. President Henriott called the meeting to order. The Pledge of Allegiance was given to the flag of our Country. MINUTES Mr. Childress moved for approval of the minutes from the July 17, 2012 regular meeting. Mrs. Murray seconded. Passed. BID OPENING Glen Acres Paving Project This being the time set to open bids for the Glen Acres Paving Project the following bids were received and opened: Rieth-Riley Construction Lafayette, Indiana Base Bid: $63,500.00 Milestone Contractors Lafayette, Indiana Base Bid: $59,826.00 Mr. Childress moved to take the bids under advisement for further review. Mrs. McDonald-Treece seconded. Passed. NEW BUSINESS Engineering Recommendation for Award- Lafayette ATMS Integration-South Street/Sagamore Pkwy Jenny Miller, Public Works Director, presented to the Board and recommended approval of a Recommendation for Award for the Lafayette ATMS Integration-South Street/Sagamore Pkwy to Martell Electric, LLC in the amount of $737,414.80. Mrs. McDonald-Treece moved for approval. Mrs. Murray seconded. Passed. Board of Public Works and Safety July 24, 2012 Page 2 Contract- Lafayette ATMS Integration-South Street/Sagamore Pkwy Ms. Miller presented to the Board and recommended approval of a Contract for the Lafayette ATMS Integration-South Street/Sagamore Pkwy with Martell Electric, LLC in the amount of $737,414.80. Mr. Childress moved for approval. Mrs. Murray seconded. Passed. Notice to Proceed- Lafayette ATMS Integration-South Street/Sagamore Pkwy Ms. Miller presented to the Board and recommended approval of a Notice to Proceed for the Lafayette ATMS Integration-South Street/Sagamore Pkwy. Mrs. McDonald-Treece moved for approval. Mr. Childress seconded. Passed. Change Order #1- Lafayette ATMS Integration-South Street/Sagamore Pkwy Ms. Miller presented to the Board and recommended approval of Change Order #1 for the Lafayette ATMS Integration-South Street/Sagamore Pkwy. The change order is in the amount of a decrease of $98,910.00 which brings the new contract amount to $638,504.80. Mr. Childress moved for approval. Mrs. McDonald-Treece seconded. Passed. Recommendation for Award-Main Street and Alcoa Approach Project Ms. Miller presented to the Board and recommended approval of a Recommendation for Award for the Main Street and Alcoa Approach Project to The Hoosier Company in the amount of $39,517.00. Mrs. Murray moved for approval. Mr. Childress seconded. Passed. Contract-Main Street and Alcoa Approach Project Ms. Miller presented to the Board and recommended approval of a Contract for the Main Street and Alcoa Approach Project to The Hoosier Company in the amount of $39,517.00. Mr. Childress moved for approval. Mrs. McDonald-Treece seconded. Passed. Notice to Proceed-Main Street and Alcoa Approach Project Ms. Miller presented to the Board and recommended approval of a Notice to Proceed for the Main Street and Alcoa Approach Project. Mr. Childress moved for approval. Mrs. Murray seconded. Passed. Water Works Contract between the City of Lafayette and Frakes Engineering Kerry Smith, Water Works Superintendent, presented to the Board and recommended approval of a Contract between the City of Lafayette and Frakes Engineering in the amount not to exceed $50,000.00. The contract is for the design of the new SCADA system. Mrs. McDonald-Treece moved for approval. Mrs. Murray seconded. Passed. CLAIMS Mike Jones, Controller, presented for Board approval, Claims in the amount of $831,511.33. Mrs. Murray moved for approval. Mr. Childress seconded. Passed. Board of Public Works and Safety July 24, 2012 Page 3 There being no further business to come before the Board, President Henriott stated the meeting was adjourned. Time: 9:09 a.m. BOARD OF PUBLIC WORKS AND SAFETY Gary Henriott s/s President ATTEST: Mindy Miller s/s Mindy Miller, 1st Deputy Clerk Minutes written by Mindy Miller, 1st Deputy Clerk *A digital audio recording of this meeting is available in the Lafayette City Clerk’s Office. The Engineering Office issued the following Building Permits for the week ending July 20, 2012. Board of Public Works and Safety July 24, 2012 Page 4