Board of Works

BOARD OF PUBLIC WORKS AND SAFETY MINUTES July 31, 2012 Regular Session: The Board of Public Works and Safety met in regular session on Tuesday, July 31, 2012 at 9:00 a.m. in the Common Council Chambers. Members present were: Cindy Murray, Ron Shriner and Norm Childress. Absent: Gary Henriott and Tilara McDonald-Treece Jacque Chosnek, 1st Deputy City Attorney, was also present. Mrs. Murray called the meeting to order. The Pledge of Allegiance was given to the flag of our Country. MINUTES Mr. Childress moved for approval of the minutes from the July 24, 2012 regular meeting. Mr. Shriner seconded. Passed. NEW BUSINESS Engineering Recommendation for Award-Glen Acres Paving Project Jenny Miller, Public Works Director, presented to the Board and recommended approval of a Recommended for Award for Glen Acres Paving with Milestone Contractors in the amount of $59,826.00. Mr. Shriner moved for approval. Mr. Childress seconded. Passed. Contract-Glen Acres Paving Project Ms. Miller presented to the Board and recommended approval of a Contract for the Glen Acres Paving Project with Milestone Contractors in the amount of $59,826.00. Mr. Shriner moved for approval. Mr. Childress seconded. Passed. Notice to Proceed-Glen Acres Paving Project Ms. Miller presented to the Board and recommended approval of a Notice to Proceed for the Glen Acres Paving Project. Mr. Shriner moved for approval. Mr. Childress seconded. Passed. Agreement between the City of Lafayette and Tippecanoe County for the Traffic Signal Ms. Miller presented to the Board and recommended approval of an Agreement between the City of Lafayette and Tippecanoe County for traffic signal maintenance in the amount of $200.00 for a term of one year from January 1, 2012 through December 31, 2012. Mr. Childress moved for approval. Mr. Shriner seconded. Passed. Board of Public Works and Safety July 31, 2012 Page 2 Change Order #2-2011 CDBG Sidewalk and Curb Replacement Project Beth Cook, Engineering Office presented to the Board and recommended approval of Change Order #2 for the 2011 CDBG Sidewalk and Curb Replacement Project. The change order is an increase in the amount of $3,666.50 which brings the new contract amount to $333,440.63. Mr. Shriner moved for approval. Mr. Childress seconded. Passed. Community Development Amendment #1-Agreement between the City of Lafayette and Tippecanoe County Council on Aging, Inc. for the Senior Housing Assistance Repair Program (SHARP) 2011-2012 Brian Bugajski, Community Development, presented to the Board and recommended approval of Amendment #1 for the Agreement between the City of Lafayette and Tippecanoe County Council on Aging, Inc. for the Senior Housing Assistance Repair Program (SHARP) 2011-2012. The amendment extends the time from June 30, 2012 to October 31, 2012. Mr. Childress moved for approval. Mr. Shriner seconded. Passed. Water Pollution Control Certificate of Substantial Completion-Orchard Heights Phase I Drainage Project Brad Talley, Water Pollution Control Superintendent, presented to the Board and recommended approval of a Certificate of Substantial Completion for the Orchard Heights Phase I Drainage Project. Atlas Excavating Inc substantially completed the work that is under contract on June 14, 2012. Mr. Childress moved for approval. Mr. Shriner seconded. Passed. Contract with American Structurepoint, Inc Mr. Talley presented to the Board and recommended approval of a Contract with American Structurepoint, Inc in the amount not to exceed $49,890 for the design of a stormwater equipment storage building and site drainage at the wastewater treatment plant. Mr. Childress moved for approval. Mr. Shriner seconded. Passed. CLAIMS Paula King, Controller’s Office, presented for Board approval, Claims in the amount of $2,690,662.08. Mr. Shriner moved for approval. Mr. Childress seconded. Passed. MISCELLANEOUS Event Street Closure Request-Party on the Ave Mrs. Murray presented to the Board and recommended approval of Event Street Closure Request for the Party on the Ave to be held on August 4, 2012 from 2:00pm-8:00pm on N 21st Street between Schuyler Avenue and Monon Avenue. Mr. Shriner moved for approval. Mr. Childress seconded. Passed. There being no further business to come before the Board, Mrs. Murray stated the meeting was adjourned. Board of Public Works and Safety July 31, 2012 Page 3 Time: 9:09 a.m. BOARD OF PUBLIC WORKS AND SAFETY Cindy Murray s/s President Pro-Tem ATTEST: Mindy Miller s/s Mindy Miller, 1st Deputy Clerk Minutes written by Mindy Miller, 1st Deputy Clerk *A digital audio recording of this meeting is available in the Lafayette City Clerk’s Office. The Engineering Office issued the following Building Permits for the week ending July 27, 2012. Board of Public Works and Safety July 31, 2012 Page 4