Board of Works

BOARD OF PUBLIC WORKS AND SAFETY MINUTES September 18, 2012 Regular Session: The Board of Public Works and Safety met in regular session on Tuesday, September 18, 2012 at 9:00 a.m. in the Common Council Chambers. Members present were: Gary Henriott, Cindy Murray, Tilara McDonald-Treece and Norm Childress. Absent: Ron Shriner Jacque Chosnek, 1st Deputy City Attorney, was also present. President Henriott called the meeting to order. The Pledge of Allegiance was given to the flag of our Country. MINUTES Mrs. Murray moved for approval of the minutes from the September 11, 2012 regular meeting. Mrs. McDonald-Treece seconded. Passed. OLD BUSINESS Agreement for Towing and Related Services (Tabled 9/11/2012) Mr. Childress moved to remove this item from the Table. Mrs. Murray seconded. Removed. Chief Don Roush presented to the Board and recommended approval of an Agreement for Towing and Related Services with Jim’s Garage/ J&T Recovery, Inc. Mrs. Murray moved for approval. Mrs. McDonald- Treece seconded. Passed. NEW BUSINESS Police Department Taxi Cab Permits Chief Roush presented to the Board and recommended approval of two (2) taxi cab permits for Anita Marie Hinds and Jamie Walker. Mr. Childress moved for approval. Mrs. Murray seconded. Passed. Engineering Recommendation for Award-2012 CDBG Sidewalk Replacement Project-Hedgewood Beth Fizel, Engineering Office, presented to the Board and recommended approval of a Recommendation for Award for the 2012 CDBG Sidewalk Replacement Project for Hedgewood with Dixon Construction with a base bid of $151,453.50 and Alternate #2 in the amount of $101,225.50 with the total bid amount $252,679.00. Mrs. McDonald-Treece moved for approval. Mr. Childress seconded. Passed. Board of Public Works and Safety September 18, 2012 Page 2 Contract-2012 CDBG Sidewalk Replacement Project-Hedgewood Mrs. Fizel presented to the Board and recommended approval of a Contract for the 2012 CDBG Sidewalk Replacement Project for Hedgewood with Dixon Construction in the total amount of $252,679.00. Mrs. Murray moved for approval. Mrs. McDonald-Treece seconded. Passed. Notice to Proceed-2012 CDBG Sidewalk Replacement Project-Hedgewood Mrs. Fizel presented to the Board and recommended approval of a Notice to Proceed for the 2012 CDBG Sidewalk Replacement Project for Hedgewood. Mrs. McDonald-Treece moved for approval. Mr. Childress seconded. Passed. Certificate of Completion- Glen Acres Universal Access Ramp Installation Project Mrs. Fizel presented to the Board and recommended approval of a Certificate of Completion for the Glen Acres Universal Access Ramp Installation Project. Mr. Childress moved for approval. Mrs. Murray seconded. Passed. Change Order #1-North Street Reconstruction Project Jenny Miller, Public Works Director, presented to the Board and recommended approval of Change Order #1 for the North Street Reconstruction Project in the amount of $10,255.00 which brings the new contract amount to $927,340.60. Mr. Childress moved for approval. Mrs. McDonald-Treece seconded. Passed. Community Development Amendment #8-Agreement between the Lafayette Housing Consortium and South 8th, LLC- 12-14 South 9th Street Redevelopment Project Valerie Oakley, Community Development, presented to the Board and recommended approval of Amendment #8 for the Agreement between the Lafayette Housing Consortium and South 8th, LLC- 12-14 South 9th Street Redevelopment Project. The amendment is to extend the completion date to October 31, 2012. Mr. Childress moved for approval. Mrs. McDonald-Treece seconded. Passed. Amendment #8-Agreement between the Lafayette Housing Consortium and South 8th, LLC- 801-805 South Street Redevelopment Project Mrs. Oakley presented to the Board and recommended approval of Amendment #8 for the Agreement between the Lafayette Housing Consortium and South 8th, LLC- 801-805 South Street Redevelopment Project. The amendment extends the completion date to October 31, 2012. Mrs. Murray moved for approval. Mrs. McDonald-Treece seconded. Passed. Release of Covenant for Deed Restrictions Mrs. Oakley presented to the Board and recommended approval of a Release of Covenant for Deed Restrictions for 1024 N. 7th Street, Lafayette Indiana. Mr. Childress moved for approval. Mrs. McDonald- Treece seconded. Passed. Board of Public Works and Safety September 18, 2012 Page 3 CLAIMS Mike Jones, Controller, presented for Board approval, Claims in the amount of $1,739,655.79. Mrs. Murray moved for approval. Mrs. McDonald-Treece seconded. Passed. MISCELLANEOUS Special Event Request-Paint the Town Pink Bridge Lighting President Henriott presented to the Board and recommended approval of a Special Event Request for Paint the Town Pink to be held on October 2, 2012 from 6:00pm-7:00pm on the John T. Myers Bridge. Mrs. McDonald-Treece moved for approval. Mrs. Murray seconded. Passed. Event Street Closure Request-Light the Night Walk President Henriott presented to the Board and recommended approval of an Event Street Closure Request for the Light the Night Walk to be held on September 20, 2012 from 7:00pm-9:00pm. Mrs. Murray moved for approval. Mr. Childress seconded. Passed. Proclamation-Constitution Week 2012 The Mayor read the following Proclamation: Constitution Week Whereas, September 17, 2012 marks the two hundred and twenty-fifth anniversary of the drafting of the Constitution of the United Stated of America by the Constitutional Convention; and Whereas, it is fitting and proper to officially recognize this magnificent document and the anniversary of its creation; and Whereas, public law 915 guarantees the issuing of the proclamation each year by the President of the United States of America designating September 17 through 23 as constitution week; NOW, THEREFORE, I, Mayor Tony Roswarski, of the city of Lafayette do hereby proclaim September 17 through 23, 2012 to be In Lafayette, and ask our citizens to reaffirm the ideals the Framers of the Constitution had in 1787. IN WITNESS WHEREOF, I have hereunto set my hand and caused to be affixed the Great Seal of the city of Lafayette on this seventeenth day of September in the year of our Lord two thousand twelve and of the Independence of the United States of America the two hundred and thirty sixth. Cathy Gurley, Representative of the Daughters of the American Revolution, thanked the Board for having Mayor Roswarski read the proclamation. Mrs. Gurley encouraged all citizens to reference the Constitution this week in honor of Constitution Week. Time: 9:12 a.m. Board of Public Works and Safety September 18, 2012 Page 4 BOARD OF PUBLIC WORKS AND SAFETY Gary Henriott s/s President ATTEST: Mindy Miller s/s Mindy Miller, 1st Deputy Clerk Minutes written by Mindy Miller, 1st Deputy Clerk *A digital audio recording of this meeting is available in the Lafayette City Clerk’s Office. The Engineering Office issued the following Building Permits for the week ending September 14, 2012. Board of Public Works and Safety September 18, 2012 Page 5