Board of Works

BOARD OF PUBLIC WORKS AND SAFETY MINUTES November 13, 2012 Regular Session: The Board of Public Works and Safety met in regular session on Tuesday, November 13, 2012 at 9:00 a.m. in the Common Council Chambers. Members present were: Cindy Murray, Gary Henriott, Ron Shriner and Norm Childress. Absent: Tilara McDonald-Treece Jacque Chosnek, 1st Deputy City Attorney, was also present. President Henriott called the meeting to order. The Pledge of Allegiance was given to the flag of our Country. MINUTES Mr. Childress moved for approval of the minutes from the October 30, 2012 regular meeting. Mr. Shriner seconded. Passed. BID OPENING Triple Combination Pumper Fire Apparatus This being the time set to open bids for the Triple Combination Pumper Fire Apparatus the following bids were received and opened: Fire Service, Inc. St. John, Indiana Base Bid: $416,079.00 Donley Safety Indianapolis, Indiana Base Bid: $378,088.00 Global Emergency Products Whitestown, Indiana Base Bid: $420,960.00 Mr. Shriner moved to take the bids under advisement for further review. Mrs. Murray seconded. Passed. Chief Doyle announced the committee that put together the bid specifications for the project. The members include Deputy Chief Steve Butram, Travis Lee from Fleet Maintenance, Lieutenant Chad Hoey, Firefighter Adam Deaton, Firefighter Mark Phillips, Lieutenant Myron Congram, Firefighter Tag Morris and Firefighter Jamie Blacker. Board of Public Works and Safety November 13, 2012 Page 2 NEW BUSINESS Water Pollution Control GMAX Proposal Letter from Bowen Engineering Brad Talley, Water Pollution Control Superintendent, stated that there is a sealed bid from Bowen Engineering for the Construction of the Storm Water Storage Facility which is part of the Guaranteed Savings Contract. This being the time set to open proposals for the Storm Water Storage Building the following proposals were received and opened: Bowen Engineering Corporation Indianapolis, Indiana Construction Cost: $762,571.00 Provider/Contractor Fixed Fee: $108,939.00 Construction Contingency: $26,690.00 Total Guaranteed Maximum Price: $898,200.00 Mrs. Murray moved to take the bids under advisement for further review. Mr. Shriner seconded. Passed. Significant Industrial User Permit-Kelly Construction of Indiana Brian Beeler, Water Pollution Control, presented to the Board and recommended approval of a Significant Industrial User Permit for Kelly Construction of Indiana. The permit is a 4-year permit and permitted with the Pretreatment Program as a Significant Industrial User. Mr. Childress moved for approval. Mrs. Murray seconded. Passed. Engineering Acceptance for Maintenance-The Reserve at Raineybrook, Phase II Bob Foley, Engineering, presented to the Board and recommended approval of an Acceptance for Maintenance for The Reserve at Raineybrook, Phase II. The installation has been tested, as-built drawings have been approved and the 3-year maintenance bond in the amount of $17,110.00 by Atlas Excavating has been submitted. Mrs. Murray moved for approval. Mr. Childress seconded. Passed. Certificate of Completion, Final Waiver of Lien and Guarantee-Main Street and ALCOA Approach Jenny Miller, Public Works Director, presented to the Board and recommended approval of a Certificate of Completion, Final Waiver of Lien and Guarantee for the Main Street and ALOCA Approach. There is a final estimate in the amount of $1,975.85. Mr. Shriner moved for approval. Mr. Childress seconded. Passed. Board of Public Works and Safety November 13, 2012 Page 3 Water Works Contract with Eagon and Associates for Aretz Well Field Drilling Kerry Smith, Water Works Superintendent, presented to the Board and recommended approval of a Contract with Eagon & Associates for the Aretz Well Field Drilling in the amount of $103,906.75. They will be drilling four 8” test wells and five 2” monitoring wells. The work should take approximately four weeks to complete. Mr. Childress moved for approval. Mrs. Murray seconded. Passed. CLAIMS Paula King, Controller’s Office, presented for Board approval, Claims in the amount of $3,776,687.65. Mr. Shriner moved for approval. Mr. Childress seconded. Passed. MISCELLANEOUS IACT Chatham Square Video Mayor Roswarski introduced a short video put together by IACT regarding Chatham Square. The Board members and audience watched the video. The audio of the video can be heard on the audio recorded from the meeting. Time: 9:17 a.m. BOARD OF PUBLIC WORKS AND SAFETY Gary Henriott s/s President ATTEST: Mindy Miller s/s Mindy Miller, 1st Deputy Clerk Minutes written by Mindy Miller, 1st Deputy Clerk Board of Public Works and Safety November 13, 2012 Page 4 *A digital audio recording of this meeting is available in the Lafayette City Clerk’s Office. Board of Public Works and Safety November 13, 2012 Page 5