Board of Works

BOARD OF PUBLIC WORKS AND SAFETY MINUTES November 27, 2012 Regular Session: The Board of Public Works and Safety met in regular session on Tuesday, November 27, 2012 at 9:00 a.m. in the Common Council Chambers. Members present were: Cindy Murray, Gary Henriott, Ron Shriner and Norm Childress. Absent: Tilara McDonald-Treece Jacque Chosnek, 1st Deputy City Attorney, was also present. President Henriott called the meeting to order. The Pledge of Allegiance was given to the flag of our Country. MINUTES Mrs. Murray moved for approval of the minutes from the November 20, 2012 regular meeting. Mr. Childress seconded. Passed. BIDS UNDER ADVISEMENT Triple Combination Pumper Fire Apparatus President Henriott stated that this item will remain under advisement. NEW BUSINESS Engineering Supplement #1-State Road 38 Sidewalk Project Beth Fizel, Engineering Office, presented to the Board and recommended approval of Supplement #1 for the State Road 38 Sidewalk Project in the amount of $4,600.00. The supplement is to obtain the IDEM NPDES Rule 5 Permit which was not included in the original contract. Mr. Shriner moved for approval. Mr. Childress seconded. Passed. President Henriott asked to have weekly updates regarding the appeal process for the NPDES Rules 5 Permit. Supplement #2-S. 18th Street Road Expansion between Veteran’s Memorial Parkway and 430 South Mrs. Fizel presented to the Board and recommended approval of Supplement #2 for the S. 18th Street Road Expansion between Veteran’s Memorial Parkway and 430 South in the amount of $9,400.00. The supplement is for additional engineering work required for the city to do a noise study on the section of road to comply with IDOT requirements. Mr. Childress moved for approval. Mrs. Murray seconded. Passed. Supplement #5-Old Romney Road Reconstruction and Twyckenham Blvd Roundabouts and Trail Project Bob Foley, Engineering Office, requested that this item be removed from the agenda. Removed. Board of Public Works and Safety November 27, 2012 Page 2 Change Order #2-Lafayette ATMS Integration, South Street/Sagamore Parkway Mr. Foley presented to the Board and recommended approval of Change Order #2 for the Lafayette ATMS Integration, South Street/Sagamore Parkway in the amount of $14,976.04. The change order is for wedging and leveling to modify the street adjacent to the handicap ramps at several intersections. Mr. Shriner moved for approval. Mr. Childress seconded. Passed. Agreement between City of Lafayette and Butler, Fairman & Seufert –Sagamore Parkway Reconstruction, Phase II Mr. Foley presented to the Board and recommended approval of an Agreement between the City of Lafayette and Butler, Fairman & Seufert for the Sagamore Parkway Reconstruction, Phase II in the amount of $243,800.00. The contract will cover the section of Sagamore Parkway from just north of Greenbush to the rail crossing in front of Home Depot. Mrs. Murray moved for approval. Mr. Childress seconded. Passed. Economic Development Certificate of Completion, Final Waiver of Lien and Guarantee-3728 Navarre Court, Glen Acres Neighborhood Revitalization Project Jennie Peterson, Economic Development, presented to the Board and recommended approval of a Certificate of Completion, Final Waiver of Lien and Guarantee-3728 Navarre Court, Glen Acres Neighborhood Revitalization Project with Citation Homes. The total and final amount for the work constructed under the contract is in the amount of $56,000.00. Mr. Childress moved for approval. Mrs. Murray seconded. Passed. Certificate of Completion, Final Waiver of Lien and Guarantee-1618 North 27th Street, Glen Acres Neighborhood Revitalization Project Ms. Peterson presented to the Board and recommended approval of a Certificate of Completion, Final Waiver of Lien and Guarantee-1618 North 27th Street, Glen Acres Neighborhood Revitalization Project with Citation Homes. The total and final amount for the work constructed under the contract is in the amount of $114,000.00. Mr. Childress moved for approval. Mrs. Murray seconded. Passed. Legal Counsel Resolution 02-2012 A Resolution of the Board of Public Works and Safety of the City of Lafayette, Indiana, Recommending the Participation of Said City in the Motor Fuel Budgeting Program of the Indiana Bond Bank for the 2013 Budget Year, the Execution of the Qualified Entity Reimbursement Agreement in Connection Therewith and Other Related Matters Mike Jones, Controller, presented to the Board and recommended approval of Resolution 02-2012 A Resolution of the Board of Public Works and Safety of the City of Lafayette, Indiana, Recommending the Participation of Said City in the Motor Fuel Budgeting Program of the Indiana Bond Bank for the 2013 Budget Year, the Execution of the Qualified Entity Reimbursement Agreement in Connection Therewith and Other Related Matters. Mr. Jones stated that this program is a financial hedge not a commodity hedge to be able to purchase fuel for the city at the best price that can be bid locally. Mr. Jones answered questions from the Board members. Mrs. Murray moved for approval. Mr. Shriner seconded. Passed. Board of Public Works and Safety November 27, 2012 Page 3 Water Works Update of Glick Well #5 Kerry Smith, Water Works Superintendent, stated that back in 1998 this Well was contaminated with Tri Clor Ethylene (TCE) which was discovered through routine sampling. Since December 1998 the city has pumped approximately 8 billion gallons of water into the Wabash River which equates into about $17.5 million revenue dollars. Mr. Smith received an email on November 8, 2012 from IDEM giving the City of Lafayette permission to put the Glick Well #5 back online. The well has been cleaned up and ready for use after 14 years. CLAIMS Mike Jones, Controller, presented for Board approval, Claims in the amount of $1,279,037.51. Mr. Shriner moved for approval. Mr. Childress seconded. Passed. MISCELLANEOUS Event Street Closure Request-2012 Lafayette/West Lafayette Christmas Parade President Henriott presented to the Board and recommended approval of an Event Street Closure Request for the 2012 Lafayette/West Lafayette Christmas Parade to be held on December 2, 2012 from 10:00am- 4:00pm. Mr. Shriner moved for approval. Mr. Childress seconded. Passed. Special Event Request-Lafayette Citizens Band 2013 Schedule President Henriott presented to the Board and recommended approval of a Special Event Request for the Lafayette Citizens Band 2013 Schedule. Mrs. Murray moved for approval. Mr. Childress seconded. Passed. Time: 9:25 a.m. BOARD OF PUBLIC WORKS AND SAFETY Gary Henriott s/s President ATTEST: Mindy Miller s/s Mindy Miller, 1st Deputy Clerk Minutes written by Mindy Miller, 1st Deputy Clerk Board of Public Works and Safety November 27, 2012 Page 4 *A digital audio recording of this meeting is available in the Lafayette City Clerk’s Office.