Board of Works

BOARD OF PUBLIC WORKS AND SAFETY MINUTES December 4, 2012 Regular Session: The Board of Public Works and Safety met in regular session on Tuesday, December 4, 2012 at 9:00 a.m. in the Common Council Chambers. Members present were: Cindy Murray, Gary Henriott, Ron Shriner and Norm Childress. Absent: Tilara McDonald-Treece Jacque Chosnek, 1st Deputy City Attorney, was also present. President Henriott called the meeting to order. The Pledge of Allegiance was given to the flag of our Country. MINUTES Mr. Childress moved for approval of the minutes from the November 27, 2012 regular meeting. Mr. Shriner seconded. Passed. NEW BUSINESS Purchasing Recommendation for Award- Triple Combination Pumper Fire Apparatus Rick Morrissey, Purchasing Manager, presented to the Board and recommended approval of a Recommendation for Award of the Triple Combination Pumper Fire Apparatus to Global Emergency Products. There are two conditions that are in conjunction to the award, they are as follows: 1. The order is subject to having an approved appropriation next year, and 2. Payment for the truck will not be made until we take delivery. Mrs. Murray moved for approval. Mr. Childress seconded. Passed. Recommendation for Award-Renewal of Contract for Fuel with Newton Oil Mr. Morrissey presented to the Board and recommended approval of a Recommendation for Award of the Renewal of Contract for Fuel with Newton Oil for 2013 fuel supply. Mr. Shriner moved for approval. Mrs. Murray seconded. Passed. Engineering S. 18th Street INDOT/LPA Right-of-Way Contract Beth Fizel, Engineering, presented to the Board and recommended approval of the S. 18th Street INDOT/LPA Right-of-Way Contract in the amount of $439,264.00. Mr. Shriner moved for approval. Mrs. Murray seconded. President Henriott recommended tabling is item until financial questions can be answered. Mr. Childress moved to table. Mr. Shriner seconded. Tabled. Board of Public Works and Safety December 4, 2012 Page 2 Supplement #4-Old Romney Road Reconstruction and Twyckenham Blvd Roundabouts and Trail Project Bob Foley, Engineering, presented to the Board and recommended approval of Supplement #4 for Old Romney Road Reconstruction and Twyckenham Blvd Roundabouts and Trail Project. The supplement is due to a conceptual change. Mrs. Murray moved for approval. Mr. Childress seconded. Passed. Community Development Historic Demolition Permit-2400 South Street/Home Hospital Brian Bugajski, Community Development, presented to the Board and recommended approval of a Historic Demolition Permit for 2400 South Street/Home Hospital. The original building dates back to 1901 but has been significantly altered of the course of time and no longer holds historic significance. Mr. Bugajski recommended waiving the 60 day waiting period. Mr. Childress moved for approval. Mrs. Murray seconded. Passed. Water Pollution Control Permanent Easement Agreement-Board of Commissioners of Tippecanoe County Brad Talley, Water Pollution Control Superintendent, presented to the Board and recommended approval of a Permanent Easement Agreement for the Board of Commissioners of Tippecanoe County. The easement is part of the Durkees Run Project by Cary Home. Mr. Childress moved for approval. Mr. Shriner seconded. Passed. Amendment #1-Orchard Heights Drainage Project Phase I Mr. Talley presented to the Board and recommended approval of Amendment #1 for Orchard Heights Drainage Project Phase I in the amount of $10,000.00 which brings the total compensation to $160,000.00. Mrs. Murray moved for approval. Mr. Childress seconded. Passed. Change Order #1- Orchard Heights Drainage Project Phase I Mr. Talley presented to the Board and recommended approval of Change Order #1 for the Orchard Heights Drainage Project Phase I with Atlas Excavating in the amount of $13,870.88 which brings the final contract amount to $529,262.88 and added 2 days to the original contract time. Mr. Childress moved for approval. Mr. Shriner seconded. Passed. Certificate of Completion- Orchard Heights Drainage Project Phase I Mr. Talley presented to the Board and recommended approval of a Certificate of Completion for Orchard Heights Drainage Project Phase I. Mr. Shriner moved for approval. Mrs. Murray seconded. Passed. Final Waiver of Lien- Orchard Heights Drainage Project Phase I Mr. Talley presented to the Board and recommended approval of a Final Waiver of Lien for Orchard Heights Drainage Project Phase I. Mr. Shriner moved for approval. Mrs. Murray seconded. Passed. Board of Public Works and Safety December 4, 2012 Page 3 Final Release of Retainage- Orchard Heights Drainage Project Phase I Mr. Talley presented to the Board and recommended approval of a Final Release of Retainage for Orchard Heights Drainage Project Phase I. Mr. Shriner moved for approval. Mr. Childress seconded. Passed. Contract with Bowen Engineering for Storm Water Storage Facility Mr. Talley presented to the Board and recommended approval of a Contract with Bowen Engineering for the Storm Water Storage Facility Street Sweeper Debris Disposal Facility and the associated underground work for these facilities. The contract is in the amount of $898,200.00. Mr. Talley broke down the cost associated with the project; building construction is $597,000.00, dumpster containment and associated drainage piping is $77,510.00, contingency for bad soils/engineered soil is $197,000.00 and the overall contingency is $26,690.00. Mr. Childress moved for approval. Mr. Shriner seconded. Passed. CLAIMS Mike Jones, Controller, presented for Board approval, Claims in the amount of $3,092,127.75. Mr. Shriner moved for approval. Mrs. Murray seconded. Passed. MISCELLANEOUS Special Event Request-Candlelight Memorial Service (MADD) President Henriott presented to the Board and recommended approval of a Special Event Request for the Candlelight Memorial Service (MADD) to be held on December 12, 2012 from 6:00pm-9:00pm in the Big 4 Depot Community Room. Mrs. Murray moved for approval. Mr. Shriner seconded. Passed. Special Event Request-Purdue Conference Division/Staff Retreat President Henriott presented to the Board and recommended approval of a Special Event Request for the Purdue Conference Division/Staff Retreat to be held on December 5, 2012 from 8:30am-4:30pm at Riehle Plaza and the Big 4 Depot Community Room. Mr. Childress moved for approval. Mr. Shriner seconded. Passed. Taxicab Permit Chief Flannelly presented to the Board and recommended approval of a Taxicab Permit for Paul J. Lesage. Mrs. Murray moved for approval. Mr. Shriner seconded. Passed. IACT Medical Trust Election President Henriott stated that the City of Lafayette is a participating entity in that organization. The Board of Works needs to designate a representative to be able to cast our votes for the Trustees. President Henriott recommended Mrs. Murray as the City of Lafayette’s representative. Mr. Shriner moved for approval. Mr. Childress seconded. Passed. Mrs. Murray abstained. Time: 9:24 a.m. BOARD OF PUBLIC WORKS AND SAFETY Board of Public Works and Safety December 4, 2012 Page 4 Gary Henriott s/s President ATTEST: Mindy Miller s/s Mindy Miller, 1st Deputy Clerk Minutes written by Mindy Miller, 1st Deputy Clerk Ordinance Violations Bureau From the Office of the Engineer: 1st Letter Summary (98 issued) 2nd Letter Summary (0 issued) and Ticket Summary (52 issued) from the Ordinance Violations Bureau for the month of November 2012. *A digital audio recording of this meeting is available in the Lafayette City Clerk’s Office. Board of Public Works and Safety December 4, 2012 Page 5