Joint Purchasing Board

JOINT PURCHASING BOARD December 5, 2012 The Joint Purchasing Board met on Wednesday December 5, 2012 at 1:30pm in the Board of Public Works and Safety room, 20 North 6th Street, Lafayette City Hall. Present were: Mayor Roswarski, Tom Murtaugh, Jennifer Weston and Cindy Murray. Also present were: Rick Morrissey, City of Lafayette Purchasing Agent & Frank Cederquist, Tippecanoe County Commissioner’s Assistant Mr. Roswarski called the meeting to order. APPROVAL OF THE MINUTES Mr. Murtaugh moved for approval of the minutes from the October 16, 2012 meeting. Mrs. Weston seconded. Motion carried. BID OPENING Gravel, Sand, Limestone & Soils + Ready Mix -Ready Mix Products PURDY CONCRETE INC. Lafayette, IN Quote price per yard delivered per specifications. City of Lafayette Concrete Mix Class A: $93.00 per cubic yard Class B: $88.00 per cubic yard High Early Class A: $107.00 per cubic yard Class B: $102.00 per cubic yard Flowable Backfill $70.00 per cubic yard Pea Gravel $12.75 per ton Additive for fiber $ 7.00____ per cubic yard Northeast Quadrant of Tippecanoe County Concrete Mix Class A: $93.00 per cubic yard Class B: $88.00 per cubic yard High Early Class A: $107.00 per cubic yard Class B: $102.00 per cubic yard Flowable Backfill $70.00 per cubic yard Pea Gravel $12.75 per ton Southeast Quadrant of Tippecanoe County Concrete Mix Class A: $93.00 per cubic yard Class B: $88.00 per cubic yard High Early Class A: $107.00 per cubic yard Class B: $102.00 per cubic yard Flowable Backfill $70.00 per cubic yard Pea Gravel $12.75 per ton Southwest Quadrant of Tippecanoe County Concrete Mix Class A: $93.00 per cubic yard Class B: $88.00 per cubic yard Joint Purchasing Board December 5, 2012 Page 2 High Early Class A: $107.00 per cubic yard Class B: $102.00 per cubic yard Flowable Backfill $70.00 per cubic yard Pea Gravel $12.75 per ton Northwest Quadrant of Tippecanoe County Concrete Mix Class A: $93.00 per cubic yard Class B: $88.00 per cubic yard High Early Class A: $107.00 per cubic yard Class B: $102.00 per cubic yard Flowable Backfill $70.00 per cubic yard Pea Gravel $12.75 per ton Ready Mix Products cont. PRAIRIE MATERIAL Bridgeview, IL Quote price per yard delivered per specifications. City of Lafayette Concrete Mix Class A: $84.00 per cubic yard Class B: $80.00 per cubic yard High Early Class A: $94.00 per cubic yard Class B: $90.00 per cubic yard Flowable Backfill $56.00 per cubic yard Pea Gravel $No Bid per ton Additive for fiber $ 7.00____ per cubic yard Northeast Quadrant of Tippecanoe County Concrete Mix Class A: $86.00 per cubic yard Class B: $82.00 per cubic yard High Early Class A: $100.00 per cubic yard Class B: $96.00 per cubic yard Flowable Backfill $58.00 per cubic yard Pea Gravel $No Bid per ton Southeast Quadrant of Tippecanoe County Concrete Mix Class A: $85.00 per cubic yard Class B: $81.00 per cubic yard High Early Class A: $95.00 per cubic yard Class B: $91.00 per cubic yard Flowable Backfill $57.00 per cubic yard Pea Gravel $No Bid per ton Southwest Quadrant of Tippecanoe County Concrete Mix Class A: $86.00 per cubic yard Class B: $82.00 per cubic yard High Early Class A: $96.00 per cubic yard Class B: $92.00 per cubic yard Flowable Backfill $58.00 per cubic yard Pea Gravel $No Bid per ton Joint Purchasing Board December 5, 2012 Page 3 Northwest Quadrant of Tippecanoe County Concrete Mix Class A: $87.00 per cubic yard Class B: $83.00 per cubic yard High Early Class A: $97.00 per cubic yard Class B: $93.00 per cubic yard Flowable Backfill $59.00 per cubic yard Pea Gravel $No Bid per ton The Board received a Ready Mix Bid from Prairie Material from Bridgeview Illinois. Mr. Morrissey stated that he was informed by the Prairie Material representative prior to the meeting that the Performance Bond was not included in the bid submission. The Board unanimously decided to reject the bid from Prairie Material. -Topsoil PURDY MATERIALS, INC. Lafayette, IN Quoted pricing per TON loaded onto City or County trucks as per specification. City of Lafayette or Tippecanoe County Highway Garage $11.00 per ton Quoted pricing per yard delivered as per specification, point of destination. City of Lafayette or Tippecanoe County Highway Garage $14.25 per ton Northeast Quadrant of Tippecanoe County $14.25 per cubic yard Southeast Quadrant of Tippecanoe County $14.25 per cubic yard Southwest Quadrant of Tippecanoe County $14.25 per cubic yard Northwest Quadrant of Tippecanoe County $14.25 per cubic yard -Gravel Aggregates, Coarse and Fine PURDY MATERIALS, INC. Lafayette, IN Quoted pricing per ton loaded onto City or County trucks on the following sizes of aggregate as per specification. Joint Purchasing Board December 5, 2012 Page 4 City of Lafayette or Tippecanoe County COARSE AGGREGATE: #4 $ No Bid per ton #5 $ 15.00 per ton #7 $ No Bid per ton #8 $ 9.00 per ton #9 $ 9.25 per ton Crushed #11 $ 9.50 per ton #53 $ 7.75 per ton #73 $ No Bid per ton Pit Run $5.50 per ton FINE AGGREGATE: #23 $10.00 per ton #24 $7.50 per ton Structure Backfill $7.75 per ton Snow & Ice Sand $6.00 per ton Mortar Sand $18.25 per ton Ag-Lime $No Bid per ton Quoted pricing per ton delivered to the following locations or area within Tippecanoe County as directed by appropriate City Officials or the Tippecanoe County Highway Director or Supervisor as per specification. City of Lafayette or Tippecanoe County Highway Garage COARSE AGGREGATE: #4 $ No Bid per ton #5 $ 18.25 per ton #7 $ No Bid per ton #8 $ 12.25 per ton #9 $ 12.50 per ton Crushed #11 $ 12.75 per ton #53 $ 11.00 per ton #73 $ No Bid per ton Pit Run $ 8.25 per ton FINE AGGREGATE: #23 $13.25 per ton #24 $10.75 per ton Structure Backfill $11.00 per ton Snow & Ice Sand $9.25 per ton Mortar Sand $21.50 per ton Ag-Lime $No Bid per ton -Crushed Limestone Aggregate HANSON MATERIAL SERVICE Monon, IN Quoted pricing per ton loaded onto City or County trucks on the following sizes of aggregate as per specification. City of Lafayette or Tippecanoe County #1 $No Bid per ton #2 $ 7.35 per ton Joint Purchasing Board December 5, 2012 Page 5 #4 $ 8.45 per ton #5 $ 8.45 per ton #8 $ 8.45 per ton #9 $ 9.00 per ton #11 $ 9.45 per ton INDOT #12 $ 9.45 per ton #53 $ 6.45 per ton #73 $ 6.45 per ton #91 $ No Bid per ton Revetment Rip Rap $ No Bid per ton Screens $ No Bid per ton Quoted pricing per ton delivered to the following locations or areas within Tippecanoe County as directed by appropriate City Officials or the Tippecanoe County Highway Director or Supervisor as per specification. HANSON MATERIAL SERVICE Monon, IN City of Lafayette or Tippecanoe County Highway Garage #1 $No Bid per ton #2 $13.50 per ton #4 $ 14.65 per ton #5 $ 14.65 per ton #8 $ 14.65 per ton #9 $ 14.65 per ton #11 $ 15.00 per ton INDOT #12 $ 15.70 per ton #53 $ 12.65 per ton #73 $ 12.65 per ton #91 $ No Bid per ton Revetment Rip Rap $ No Bid per ton Screens $ No Bid per ton --Crushed Limestone Aggregate cont. U.S AGGREGATES, INC. (Delphi Quarry) Delphi, IN Quoted pricing per ton loaded onto City or County trucks on the following sizes of aggregate as per specification. City of Lafayette or Tippecanoe County #1 $No Bid per ton #2 $ 8.50 per ton #4 $ 9.90 per ton #5 $ 9.60 per ton #8 $ 9.60 per ton #9 $ 9.75 per ton #11 $ 9.80 per ton INDOT #12 $ 10.95 per ton #53 $ 7.40 per ton #73 $ 7.40 per ton #91 $ No Bid per ton Revetment Rip Rap $ 10.25 per ton Joint Purchasing Board December 5, 2012 Page 6 Screens $ 4.00 per ton Aglime $ 9.00 per ton INDOT Class I Rip Rap $ 25.00 per ton INDOT Class II Rip Rap $ 45.00 per ton Crushed Limestone Aggregate cont. U.S AGGREGATES, INC. (Delphi Quarry) Delphi, IN Quoted pricing per ton delivered to the following locations or area within Tippecanoe County as directed by appropriate City Officials or the Tippecanoe County Highway Director or Supervisor as per specification. City of Lafayette or Tippecanoe County Highway Garage #1 $No Bid per ton #2 $ 14.00 per ton #4 $ 15.40 per ton #5 $ 15.10 per ton #8 $ 15.10 per ton #9 $ 15.25 per ton #11 $ 15.30 per ton INDOT #12 $ 16.45 per ton #53 $ 12.90 per ton #73 $ 12.90 per ton #91 $ No Bid per ton Revetment Rip Rap $ 15.75 per ton Screens $ 9.50 per ton Aglime $14.50 per ton U.S AGGREGATES, INC. (Monon Quarry) Delphi, IN Quoted pricing per ton loaded onto City or County trucks on the following sizes of aggregate as per specification. City of Lafayette or Tippecanoe County #1 $No Bid per ton #2 $ 7.50 per ton #4 $ No Bid per ton #5 $ No Bid per ton #8 $ 8.60 per ton #9 $ 8.75 per ton #11 $ 9.25 per ton INDOT #12 $ No Bid per ton #53 $ 6.70 per ton #73 $ 6.70 per ton #91 $ No Bid per ton Revetment Rip Rap $ No Bid per ton Screens $ 3.00 per ton Aglime $ 7.75 per ton INDOT Class I Rip Rap $ 22.00 per ton INDOT Class II Rip Rap $ 40.00 per tom Joint Purchasing Board December 5, 2012 Page 7 Crushed Limestone Aggregate cont. U.S AGGREGATES, INC. (Monon Quarry) Delphi, IN Quoted pricing per ton delivered to the following locations or area within Tippecanoe County as directed by appropriate City Officials or the Tippecanoe County Highway Director or Supervisor as per specification. City of Lafayette or Tippecanoe County Highway Garage #1 $No Bid per ton #2 $ 14.00 per ton #4 $ No Bid per ton #5 $ No Bid per ton #8 $ 15.10 per ton #9 $ 15.25 per ton #11 $ 15.75 per ton INDOT #12 $ No Bid per ton #53 $ 13.20 per ton #73 $ 13.20 per ton #91 $ No Bid per ton Revetment Rip Rap $ No Bid per ton Screens $ 9.50 per ton Aglime $ 14.25 per ton INDOT Class I Rip Rap $ 30.00 per ton INDOT Class II Rip Rap $ 48.00 per ton -Gravel Aggregates, Coarse and Fine U.S. Aggregate, Inc-Swisher Plant Lafayette Lafayette, IN Quoted pricing per ton loaded onto City or County trucks on the following sizes of aggregate as per specification. COARSE AGGREGATE: City of Lafayette or Tippecanoe County #4 $No Bid per ton #5 $No Bid per ton #7 $No Bid per ton #8 $8.80 per ton #9 $No Bid per ton Crushed #11 $No Bid per ton #53 * $13.25 per ton #73 * $13.25 per ton Pit Run $6.65 per ton *INDOT Limestone from Monon Quarry FINE AGGREGATE: #23 $8.00 per ton #24 $8.00 per ton Structure Backfill $6.65 per ton Snow & Ice Sand $6.65 per ton Mortar Sand $19.95 per ton Ag-Line $No Bid per ton Joint Purchasing Board December 5, 2012 Page 8 Quoted pricing per ton delivered to the following locations or areas within Tippecanoe County as directed by appropriate City Officials or the Tippecanoe County Highway Director or Supervisor as per specification. City of Lafayette or Tippecanoe County Highway Garage COARSE AGGREGATE: #4 $No Bid per ton #5 $No Bid per ton #7 $No Bid per ton #8 $13.30 per ton #9 $ No Bid per ton Crushed #11 $ No Bid per ton #53 $ No Bid per ton #73 $ No Bid per ton Pit Run $ 11.15 per ton FINE AGGREGATE: #23 $ 12.50 per ton #24 $ 12.50 per ton Structure Backfill $ 11.15 per ton Snow & Ice Sand $ 11.15 per ton Mortar Sand $ 24.45 per ton Aglime $ No Bid per ton Mrs. Murray moved to take the bids under advisement for further review with the exception of the rejected bid from Prairie Material. Mr. Murtaugh seconded. Passed. PUBLIC COMMENT There was none. With no further business to come before the Board, Mrs. Murray moved to adjourn. Mrs. Weston seconded. Motion carried. Time: 1:47 p.m. JOINT PURCHASING BOARD Tony Roswarski s/s President Minutes written by: Mindy Miller 1st Deputy Clerk, City of Lafayette. An audio recording of this meeting is available in the Lafayette City Lafayette Clerk’s Office.