Board of Works

BOARD OF PUBLIC WORKS AND SAFETY MINUTES January 8, 2013 Regular Session: The Board of Public Works and Safety met in regular session on Tuesday, January 8, 2013 at 9:00 a.m. in the Common Council Chambers. Members present were: Cindy Murray, Gary Henriott, Ron Shriner, Tilara McDonald-Treece and Norm Childress. Ed Chosnek, City Attorney, was also present. President Henriott called the meeting to order. The Pledge of Allegiance was given to the flag of our Country. MINUTES Mr. Shriner moved for approval of the minutes from the December 18, 2012 regular meeting. Mrs. Murray seconded. Passed. BIDS UNDER ADVISEMENT All Structure Demolition located at 214 Ellsworth, 1311 Morton Street and 3332 Brady Lane President Henriott stated that this item will remain under advisement. NEW BUSINESS Engineering Change Order #1-North Street Reconstruction and Integration Stormwater Management Jenny Leshney, Public Works Director, presented to the Board and recommended approval of Change Order #1 for the North Street Reconstruction and Integration Stormwater Management in the amount of $2,909.97 which brings the new contract amount to $773,239.97. The change order reflects changes to Bid Alternate #1 for 7th Street to 9th Street. Mr. Childress moved for approval. Mrs. McDonald-Treece seconded. Passed. Change Order #2-North Street Reconstruction and Integration Stormwater Management Mrs. Leshney presented to the Board and recommended approval of Change Order #2 for the North Street Reconstruction and Integration Stormwater Management in the amount of $19,976.39 which brings the new contract amount to $947,316.99. The change order reflects changes to the base bid for 9th Street to Erie Street. Mr. Childress moved for approval. Mr. Shriner seconded. Passed. Change Order #1-Glen Acres Paving Project Beth Fizel, Engineering, presented to the Board and recommended approval of Change Order #1 for the Glen Acres Paving Project. The change order is a decrease in the amount of $3,638.35 which brings the final contract amount to $56,187.65. Mr. Childress moved for approval. Mrs. Murray seconded. Passed. Board of Public Works and Safety January 8, 2013 Page 2 Certificate of Completion, Final Waiver of Lien and Guarantee-Glen Acres Paving Project Mrs. Fizel presented to the Board and recommended approval of a Certificate of Completion, Final Waiver of Lien and Guarantee for the Glen Acres Paving Project. Mrs. McDonald-Treece moved for approval. Mr. Shriner seconded. Passed. Amendment #1-LPA Consulting Contract with American Structurepoint Mrs. Leshney presented to the Board and recommended approval of Amendment #1 for the LPA Consulting Contract with American Structurepoint. The amendment revises the insurance requirements. Mr. Childress moved for approval. Mr. Shriner seconded. Passed. Utility Service Agreement-Southern Winds Apartments Bob Foley, Engineering, presented to the Board and recommended approval of a Utility Service Agreement for Southern Winds Apartments. There will be 216 new apartment units on 15.25 acres with the $79,880.00 for the wastewater fees. Mrs. Murray moved for approval. Mr. Shriner seconded. Passed. Legal Counsel Contract for Employment of Attorney Mr. Chosnek presented to the Board and recommended approval of a Contract for Employment of Attorney for Pearlman, Chosnek & Hopson provide general legal services for a period of one (1) year beginning on January 1, 2013 through December 31, 2013. The agreement shall be automatically renewed thereafter from year to year unless cancelled by either party in writing. Changes to the contract includes an hourly rate increase to $195.00 which is still one third less than the standard rate charged to non-public type entities. Mr. Childress moved for approval. Mrs. McDonald-Treece seconded. Passed. Contract for Employment of Attorney (Water Pollution Control) Mr. Chosnek presented to the Board and recommended approval of a Contract for Employment of Attorney for Water Pollution Control for Pearlman, Chosnek & Hopson provide utility legal services for a period of one (1) year beginning on January 1, 2013 through December 31, 2013. The agreement shall be automatically renewed thereafter from year to year unless cancelled by either party in writing. Changes to the contract includes an hourly rate increase to $195.00 which is still one third less than the standard rate charged to non-public type entities. Mrs. Murray moved for approval. Mr. Childress seconded. Passed. Contract for Employment of Attorney (Water Works) Mr. Chosnek presented to the Board and recommended approval of a Contract for Employment for Attorney for Water Works for Pearlman, Chosnek & Hopson provide utility legal services for a period of one (1) year beginning on January 1, 2013 through December 31, 2013. The agreement shall be automatically renewed thereafter from year to year unless cancelled by either party in writing. Changes to the contract includes an hourly rate increase to $195.00 which is still one third less than the standard rate charged to non-public type entities. Mrs. Murray moved for approval. Mrs. McDonald-Treece seconded. Passed. Board of Public Works and Safety January 8, 2013 Page 3 Community Development Release of Covenant for Deed Restrictions-1720 Morton Street, Lafayette Indiana Aimee Jacobsen, Community Development Director, presented to the Board and recommended approval for a Release of Covenant for Deed Restrictions for 1720 Morton Street, Lafayette Indiana. Mr. Childress moved for approval. Mr. Shriner seconded. Passed. Release of Second Mortgage and Attending Restrictive Covenants-519 1st Street, Lafayette Indiana Mrs. Jacobsen presented to the Board and recommended approval of a Release of Second Mortgage and Attending Restrictive Covenants for 519 1st Street, Lafayette Indiana. Mr. Shriner moved for approval. Mrs. McDonald-Treece seconded. Passed. Release of Mortgage-201 Quincey Street, West Lafayette Indiana Mrs. Jacobsen presented to the Board and recommended approval of a Release of Mortgage for 201 Quincey Street, West Lafayette Indiana. Mr. Shriner moved for approval. Mr. Childress seconded. Passed. Human Resources ADA Transition Plan Kim Meyer, Human Resources Director/ADA Coordinator for City of Lafayette, presented to the Board and recommended approval of the ADA Transition Plan. The ADA Transition Plan is part of the overall compliance obligation under the ADA which included an inventory of ramps, curbs and streets along with an inventory of the city owned facilities. The ADA Transition Plan is the document that sets forth how the city will prioritize ADA compliance efforts in the future. Mrs. Meyer recognized Jason Pierce of the Facilities Department for his outstanding efforts with conducting the surveys of the city owned facilities, which saved the city $30,000.00. Mr. Childress moved for approval. Mrs. Murray seconded. Passed. Purchasing Declaration of Worthless Property-Information Technology Rick Morrissey, Purchasing Manager, presented to the Board and recommended approval of a Declaration of Worthless Property for Information Technology for the following items: Desktop pc Dell g6bsx91 UPS APC 3B0645X95670 Desktop pc Dell 2D5FD21 PTZ Camera Pelco 02024-33-0073 Desktop pc Dell 46BSX91 Monitor Dell MX-08G152-47605-23E-ALFZ Desktop PC Dell D0ZLBD1 Monitor Dell CN-0CC280-71618-638-CF33 Desktop PC Dell 18BSX91 Monitor Dell CN-0CC280-71618-631-BBC8 Desktop PC Dell G0ZLBD1 Desktop PC Dell HD5FD21 Monitor Dell MX-08G152-47605-23E- Desktop PC Dell B7BSX91 ALFZ Switch Netgear FS105 FS15A09012954 UPS APC 3B0720X26341 Board of Public Works and Safety January 8, 2013 Page 4 The items listed will be taken to Oscar Winski Recycling for disposal. Mr. Shriner moved for approval. Mrs. McDonald-Treece seconded. Passed. Declaration of Worthless Property-Sanitation Department Mr. Morrissey presented to the Board and recommended approval of a Declaration of Worthless Property for Sanitation Department for the following item: 1998 EVO-T25-C230 Lodal Combo Coll VIN# 1L9AP69B5WK006195 The cost of repairs is more than the value of the vehicle. Fleet Maintenance will take the useable parts off the vehicle and recycle the remainder of the unusable parts to Oscar Winski’s for disposal. Mrs. Murray moved for approval. Mrs. McDonald-Treece seconded. Passed. Declaration of Worthless Property-Police Department Mr. Morrissey presented to the Board and recommended approval of a Declaration of Worthless Property for the Police Department for the following items: 8 Each - Steelcase Chairs, Model #4335023U The chairs are contaminated and are not able to be cleaned properly. Mr. Shriner moved for approval. Mr. Childress seconded. Passed. Permission to Advertise-Sodium Hypochlorite, Sodium Bisulfite & Hydrochloric Acid Mr. Morrissey presented to the Board and recommended approval of a Permission to Advertise the Sodium Hypochlorite, Sodium Bisulfite & Hydrochloric Acid. The chemicals are used by the Water Pollution Control, Water Works and the Parks Department. Mr. Childress moved for approval. Mrs. McDonald-Treece seconded. Passed. Permission to Participate-City of West Lafayette Mr. Morrissey presented to the Board and recommended approval of a Permission to Participate with the City of West Lafayette for the Sodium Hypochlorite and Sodium Bisulfite bid. Mr. Childress moved for approval. Mr. Shriner seconded. Passed. CLAIMS Paula King, Controller’s Office, presented for Board approval, Claims in the amount of $4,525,521.96. Mr. Shriner moved for approval. Mrs. Murray seconded. Passed. MISCELLANEOUS Banner Request-Celebrate Catholic Schools Week President Henriott presented to the Board and recommended approval of a Banner Request for Celebrate Catholic Schools Week. The banner will be hung on Main Street from January 27 through February 3, 2013. Mr. Childress moved for approval. Mrs. McDonald-Treece seconded. Passed. Board of Public Works and Safety January 8, 2013 Page 5 ANNOUNCEMENTS Fire Chief Richard Doyle announced that the City of Lafayette will partner with Jefferson High School and Ivy Tech to start a Fire Academy at Jefferson High School. The program will offer the students the opportunity to go through a one year program for fire certification and a two year program for EMT certification along with receiving dual credits from Ivy Tech for the Fire Science program. The announcement will be on Thursday, January 10, 2013 at 1:00pm at Jefferson High School. Time: 9:25 a.m. BOARD OF PUBLIC WORKS AND SAFETY Gary Henriott s/s President ATTEST: Mindy Miller s/s Mindy Miller, 1st Deputy Clerk Minutes written by Mindy Miller, 1st Deputy Clerk Ordinance Violations Bureau From the Office of the Engineer: 1st Letter Summary (140 issued) 2nd Letter Summary (0 issued) and Ticket Summary (40 issued) from the Ordinance Violations Bureau for the month of December 2012. *A digital audio recording of this meeting is available in the Lafayette City Clerk’s Office. Board of Public Works and Safety January 8, 2013 Page 6 Board of Public Works and Safety January 8, 2013 Page 7