Board of Works

BOARD OF PUBLIC WORKS AND SAFETY MINUTES December 18, 2012 Regular Session: The Board of Public Works and Safety met in regular session on Tuesday, December 18, 2012 at 9:00 a.m. in the Common Council Chambers. Members present were: Cindy Murray, Gary Henriott, Ron Shriner and Norm Childress. Absent: Tilara McDonald-Treece Jacque Chosnek, 1st Deputy City Attorney, was also present. President Henriott called the meeting to order. The Pledge of Allegiance was given to the flag of our Country. MINUTES Mr. Childress moved for approval of the minutes from the December 11, 2012 regular meeting. Mrs. Murray seconded. Passed. BID OPENING All Structure Demolition located at 214 Ellsworth, 1311 Morton Street and 3332 Brady Lane This being the time set to open bids for the All Structure Demolition located at 214 Ellsworth, 1311 Morton Street and 3332 Brady Lane the following bids were received and opened: American Enterprises West Lafayette, Indiana Base Bid: $29,622.00 Ed Wall Site Development Brookston, Indiana Base Bid: $29,000.00 Yardberry Landscape Excavating Anderson, Indiana Base Bid: $48,000.00 Winstead Enterprises, Inc Lafayette, Indiana Base Bid: $42,250.00 Atlas Excavating, Inc West Lafayette, Indiana Base Bid: $51,500.00 Board of Public Works and Safety December 18, 2012 Page 2 R & W Contracting, Inc West Lafayette, Indiana Base Bid: $53,240.00 Mr. Shriner moved to take the bids under advisement for further review. Mrs. Murray seconded. NEW BUSINESS Engineering Change Order #3-Lafayette ATMS Integration, South Street/Sagamore Parkway Jenny Miller, Public Works Director, presented to the Board and recommended approval of Change Order #3 for the Lafayette ATMS Integration, South Street/Sagamore Parkway. The change order is in the amount of $16,482.83 which brings the final contract amount to $669,963.67 with Martell Electric. Mrs. Murray moved for approval. Mr. Shriner seconded. Passed. INDOT LPA Agreement for U.S. 52 Relinquishment Project Ms. Miller presented to the Board and recommended approval of the INDOT LPA Agreement for U.S. 52 Relinquishment Project. This agreement is for the section of Sagamore Pkwy from 300 feet north of McCarty Lane to Teal Road. In the original agreement INDOT agreed that they would provide $2,900,000.00 in federal funds towards the construction of the project. This is the agreement with INDOT to provide those funds. Mr. Childress moved for approval. Mr. Shriner seconded. Passed. Sagamore Parkway Phase I-Contract with American Structurepoint Ms. Miller presented to the Board and recommended approval of the Sagamore Parkway Phase I Contract with American Structurepoint for the engineering component. Jeromy Grenard and Jarvis Jointer from American Structurepoint, stated that this contract is for the reconstruction of Sagamore Parkway from north of McCarty Lane to south of Main Street. In addition to the road reconstruction there will be sidewalks on both sides of the road along with lighting and landscaping. Mr. Grenard stated that they anticipate adding a westbound right turn lane at McCarty Lane that is not currently there along with a second set of left turn lanes in the median on Sagamore Parkway at Main Street and at McCarty Lane. The contract is in the amount of $297,585.00. Mr. Shriner moved for approval. Mrs. Murray seconded. Passed. Veteran’s Memorial Parkway, Phase II-Construction & Inspection Agreement Ms. Miller presented to the Board and recommended approval of the Veteran’s Memorial Parkway, Phase II-Construction & Inspection Agreement with American Structurepoint. Ms. Miller stated that the city will be bid the widening of Veteran’s Memorial Parkway from Concord Road to U.S. 52 and requested the assistance of American Structurepoint for the construction and inspection. Mr. Grenard, Mr. Jointer and John Tucker from American Structurepoint stated that in addition to the road construction and lane additions there will be a multi-use trail from Osborne Road to U.S. 52 along with an 8 foot sidewalk from Daughtery Drive, on Concord Road, south to Veteran’s Memorial Parkway. The estimated cost of the project is $3,600,000.00 and should start construction in year 2013. Mr. Childress moved for approval. Mr. Shriner seconded. Passed. Board of Public Works and Safety December 18, 2012 Page 3 Community Development Release of Mortgage-128 Washington, Lafayette Indiana Valerie Oakley, Community Development, presented to the Board and recommended approval of a Release of Mortgage for 128 Washington, Lafayette, Indiana. The homeowner has satisfied their periods of affordability. Mr. Shriner moved for approval. Mrs. Murray seconded. Passed. Release of Covenant for Deed Restrictions-128 Washington, Lafayette Indiana Mrs. Oakley presented to the Board and recommended approval of a Release of Covenant for Deed Restrictions for 128 Washington, Lafayette, Indiana. The homeowner has satisfied the covenants agreement. Mr. Childress moved for approval. Mrs. Murray seconded. Passed. Release of Mortgage-306 S.18th Street, Lafayette Indiana Presented to the Board and recommended approval of a Release of Mortgage for 306 S. 18th Street, Lafayette, Indiana. The homeowner has satisfied their periods of affordability. Mr. Childress moved for approval. Mr. Shriner seconded. Passed. Release of Covenant for Deed Restrictions-306 S.18th Street, Lafayette Indiana Mrs. Oakley presented to the Board and recommended approval of a Release of Covenant for Deed Restrictions for 306 S. 18th Street, Lafayette, Indiana. The homeowner has satisfied the covenants agreement. Mrs. Murray moved for approval. Mr. Childress seconded. Passed. Release of Mortgage-8 N. 29th Street, Lafayette Indiana Mrs. Oakley presented to the Board and recommended approval of a Release of Mortgage for 8 N. 29th Street, Lafayette, Indiana. The homeowner has satisfied their periods of affordability. Mr. Shriner moved for approval. Mrs. Murray seconded. Passed. Release of Covenant for Deed Restrictions-8 N. 29th Street, Lafayette Indiana, Lafayette Indiana Mrs. Oakley presented to the Board and recommended approval of a Release of Covenant for Deed Restrictions for 8 N. 29th Street, Lafayette, Indiana. The homeowner has satisfied the covenants agreement. Mr. Childress moved for approval. Mr. Shriner seconded. Passed. Release of Mortgage-915 N. 12th Street, Lafayette Indiana Mrs. Oakley presented to the Board and recommended approval of a Release of Mortgage for 915 N. 12th Street, Lafayette, Indiana. The homeowner has satisfied their periods of affordability. Mrs. Murray moved for approval. Mr. Shriner seconded. Passed. Release of Covenant for Deed Restrictions-915 N. 12th Street, Lafayette Indiana Mrs. Oakley presented to the Board and recommended approval of a Release of Covenant for Deed Restrictions for 915 N. 12th Street, Lafayette, Indiana. The homeowner has satisfied the covenants agreement. Mrs. Murray moved for approval. Mr. Shriner seconded. Passed. Board of Public Works and Safety December 18, 2012 Page 4 Water Pollution Control Notice to Proceed-Wastewater Treatment Plant Storage Building Project President Henriott stated that this item was withdrawn from the agenda. Controller 2013 Water Works/Water Pollution Control Budget Mayor Roswarski stated the process of generating the budgets for each of these departments. Mike Jones, Controller, presented to the Board and recommended approval of the 2013 Utility Budgets for Water Works and Water Pollution Control Departments. Mr. Jones stated there was a 2% wage increase, an increase with the PERF costs along with a 1.2% increase in health insurance costs. The Water Works Budget for 2013 is $8,199,300.00. Mr. Childress moved for approval of the Water Works Budget. Mrs. Murray seconded. Passed. The Wastewater Budget for 2013 is $25,679,395.00. Mrs. Murray moved for approval of the Wastewater Budget. Mr. Childress seconded. Passed. CLAIMS Mike Jones, Controller, presented for Board approval, Claims in the amount of $3,566,390.54. Mr. Shriner moved for approval. Mr. Childress seconded. Passed. ANNOUNCEMENTS Dan Crowell, Street Commissioner, announced that with the addition of the new annexed area in the city, the new trash routes will start on January 1, 2013. The new trash route affects the following areas: Amelia Station, Country Charm and Torchwood. These three areas will be moved to Thursday’s route. Mr. Crowell stated that the new trash toters and recycle bins have been passed out to the residents that live in the new annexed area. Brad Talley, Water Pollution Control Superintendent, announced that North 3rd Street opened last Friday and the project is near complete. Time: 9:36 a.m. BOARD OF PUBLIC WORKS AND SAFETY Gary Henriott s/s President ATTEST: Mindy Miller s/s st Mindy Miller, 1 Deputy Clerk Minutes written by Mindy Miller, 1st Deputy Clerk Board of Public Works and Safety December 18, 2012 Page 5 *A digital audio recording of this meeting is available in the Lafayette City Clerk’s Office.