Board of Works

BOARD OF PUBLIC WORKS AND SAFETY MINUTES February 19, 2013 Regular Session: The Board of Public Works and Safety met in regular session on Tuesday, February 19, 2013 at 9:00 a.m. in the Common Council Chambers. Members present were: Gary Henriott, Cindy Murray, Ron Shriner and Norm Childress Jacque Chosnek, 1st Deputy City Attorney, was also present. President Henriott called the meeting to order. The Pledge of Allegiance was given to the flag of our Country. MINUTES Mr. Childress moved for approval of the minutes from the February 12, 2013 regular meeting. Mrs. Murray seconded. Passed. BIDS UNDER ADVISEMENT 2013 Sodium Hypochlorite, Sodium Bisulfite & Hydrochloric Acid President Henriott stated that this item will remain under advisement. NEW BUSINESS Engineering Permission to Advertise-All Structure Demolition located at 613 S. 15th Street, 1329 Central Street and 633 Oregon Street Jenny Leshney, Public Works Director, presented to the Board and recommended approval of a Permission to Advertise for the All Structure Demolition located at 613 S. 15th Street, 1329 Central Street and 633 Oregon Street. The bid opening will be held on March 12, 2013. Mrs. Murray moved for approval. Mr. Shriner seconded. Passed. Change Order #1-All Structure Demolition located at 214 Ellsworth Street, 1311 Morton Street and 3332 Brady Lane Mrs. Leshney presented to the Board and recommended approval of Change Order #1 for the All Structure Demolition located at 214 Ellsworth Street, 1311 Morton Street and 3332 Brady Lane. The change order is to add the demolition of the structure located at 821 Greenwich Road in the amount of $4,822.75 bringing the revised contract amount to $34,444.75. Mr. Childress moved for approval. Mrs. Murray seconded. Passed. Board of Public Works and Safety February 19, 2013 Page 2 Recommendation for Award-Park Avenue Curb Replacement Project Beth Fizel, Engineering Department, presented to the Board and recommended approval of a Recommendation for Award of the Park Avenue Curb Replacement Project with Dixon Construction in the amount of $51,560.00. Mrs. Murray moved for approval. Mr. Shriner seconded. Passed. Contract- Park Avenue Curb Replacement Project Mrs. Fizel presented to the Board and recommended approval of a Contract for the Park Avenue Curb Replacement Project with Dixon Construction in the amount of $51,560.00. Mr. Shriner moved for approval. Mr. Childress seconded. Passed. Notice to Proceed- Park Avenue Curb Replacement Project Mrs. Fizel presented to the Board and recommended approval of a Notice to Proceed for the Park Avenue Curb Replacement Project with the completion date on May 1, 2013. Mr. Childress moved for approval. Mrs. Murray seconded. Passed. Change Order #1-2012 Quiet Zone Project Bob Foley, Engineering Department, presented to the Board and recommended approval of Change Order #1 for the 2012 Quiet Zone Project in the amount of $13,299.91 which brings the revised contract amount to $302,711.30. Mr. Shriner moved for approval. Mrs. Murray seconded. Passed. Change Order #2-2012 Quiet Zone Project Mr. Foley presented to the Board and recommended approval of Change Order #2 for the 2012 Quiet Zone Project which includes a balance of items and the resurfacing of Poland Hill Road near the railroad crossing. Mr. Childress moved for approval. Mr. Shriner seconded. Passed. Certificate of Completion, Final Waiver of Lien and Guarantee-2012 Quiet Zone Mr. Foley presented to the Board and recommended approval of a Certificate of Completion, Final Waiver of Lien and Guarantee for the 2012 Quiet Zone Project. Mrs. Murray moved for approval. Mr. Shriner seconded. Passed. Amendment #4-North Street Reconstruction Project Mrs. Leshney presented to the Board and recommended approval of Amendment #4 for the North Street Reconstruction Project. The amendment is for the construction inspection. Neil Myers, Williams Creek Representative, stated that amendment is a result of scheduling difficulties relating from an original schedule from 5 day work week to 6 day work week along with issues with the gas company. Mr. Myers is requesting that the amendment be made to cover 22 full working days as well as all close-out documentation, final inspections and punch list items. The amount of the amendment is $37,400.00 with the addition of estimated project expenses in the amount of $4,400.00 making the total amendment in the amount of $41,800.00. Mr. Myers answered questions from the Board. Mrs. Murray moved for approval. Mr. Shriner seconded. Passed. Board of Public Works and Safety February 19, 2013 Page 3 Purchasing Declaration of Surplus Property-Police Department Rick Morrissey, Purchasing Manager, presented to the Board and recommended approval of a Declaration of Surplus Property for the Police Department that included the following items: Car 5-82 o 2005 Ford Crown Vic o 82,372 thousand miles o VIN: 2FAFP71W55X108999 Car 6-121 o 2006 Ford Crown Vic o 97,622 thousand miles o VIN: 2FAFP71W96X163831 Mr. Morrissey stated that the surplus items will be salvaged. Mrs. Murray moved for approval. Mr. Childress seconded. Passed. Water Works Hurty Award Presentation Mrs. Leshney gave a brief background of the Dr. John N. Hurty Award and presented 4 (four) service awards to Steve Lehnen, Ron Hurst, Mark Baker and Kerry Smith from the Lafayette Water Works Department. CLAIMS Mike Jones, Controller, presented for Board approval, Claims in the amount of $865,503.41. Mr. Childress moved for approval. Mrs. Murray seconded. Passed. MISCELLANEOUS Banner Request-Tippecanoe Child Abuse Prevention Council President Henriott presented to the Board and recommended approval of a Banner Request for the Tippecanoe Child Abuse Prevention Council to be hung on Main Street during the month of April. Mrs. Murray moved for approval. Mr. Childress seconded. Passed. Time: 9:16 a.m. BOARD OF PUBLIC WORKS AND SAFETY Gary Henriott s/s President ATTEST: Mindy Miller s/s Mindy Miller, 1st Deputy Clerk Minutes written by Mindy Miller, 1st Deputy Clerk Board of Public Works and Safety February 19, 2013 Page 4 *A digital audio recording of this meeting is available in the Lafayette City Clerk’s Office.