Board of Works

BOARD OF PUBLIC WORKS AND SAFETY MINUTES February 12, 2013 Regular Session: The Board of Public Works and Safety met in regular session on Tuesday, February 12, 2013 at 9:00 a.m. in the Common Council Chambers. Members present were: Gary Henriott, Cindy Murray, Ron Shriner and Norm Childress Jacque Chosnek, 1st Deputy City Attorney, was also present. President Henriott called the meeting to order. The Pledge of Allegiance was given to the flag of our Country. MINUTES Mrs. Murray moved for approval of the minutes from the February 5, 2013 regular meeting. Mr. Childress seconded. Passed. BID OPENING 2013 Sodium Hypochlorite, Sodium Bisulfite & Hydrochloric Acid This being the time set to open bids for the 2013 Sodium Hypochlorite, Sodium Bisulfite & Hydrochloric Acid the following bids were received and opened: Southern Ionics Inc. West Point, MS SODIUM HYPOCHLORITE $No Bid SODIUM BISULFITE 38%NaHSO3 in Water $ 1.78 Gallon Shipping & Handling Charges $ included Miscellaneous Charges (Itemized on a separate page if applicable) $ included TOTAL QUOTE SODIUM BISULFITE $ 1.78 Gallon LEAD TIME FROM DATE OF ORDER 3 Days HYDROCHLORIC ACID $No Bid K.A. Steel Chemicals, Inc Downers Grove, IL SODIUM HYPOCHLORITE 15% by Volume or 12.5% by Weight $ .72 Gallon Shipping & Handling Charges $ included Miscellaneous Charges (Itemized on a separate page if applicable) $ included TOTAL QUOTE SODIUM HYPOCHLORITE $ .72 Gallon LEAD TIME FROM DATE OF ORDER 1-2 Days Board of Public Works and Safety February 12, 2013 Page 2 SODIUM BISULFITE $ No Bid HYDROCHLORIC ACID $ No Bid PVS Chemical Solutions Detroit, MI SODIUM HYPOCHLORITE $ No Bid SODIUM BISULFITE 38%NaHSO3 in Water $ 1.19 Gallon Shipping & Handling Charges $ included Miscellaneous Charges (Itemized on a separate page if applicable) $ included TOTAL QUOTE SODIUM BISULFITE $ 1.19 Gallon LEAD TIME FROM DATE OF ORDER 2 Days HYDROCHLORIC ACID $No Bid JCI Jones Chemicals, Inc Sarasota, FL SODIUM HYPOCHLORITE 15% by Volume or 12.5% by Weight $ .65 Gallon Shipping & Handling Charges $ included Miscellaneous Charges (Itemized on a separate page if applicable) $ included TOTAL QUOTE SODIUM HYPOCHLORITE $ .65 Gallon LEAD TIME FROM DATE OF ORDER 2-3 Days SODIUM BISULFITE 38%NaHSO3 in Water $ 1.33 Gallon Shipping & Handling Charges $ included Miscellaneous Charges (Itemized on a separate page if applicable) $ included TOTAL QUOTE SODIUM BISULFITE $ 1.33 Gallon LEAD TIME FROM DATE OF ORDER 2-3 Days HYDROCHLORIC ACID $No Bid Alexander Chemical Peru, IL SODIUM HYPOCHLORITE 15% by Volume or 12.5% by Weight $ .67 Gallon Shipping & Handling Charges $ included Miscellaneous Charges (Itemized on a separate page if applicable) $ included TOTAL QUOTE SODIUM HYPOCHLORITE $ .67 Gallon LEAD TIME FROM DATE OF ORDER 2 Days SODIUM BISULFITE 38%NaHSO3 in Water $ 1.36 Gallon Board of Public Works and Safety February 12, 2013 Page 3 Shipping & Handling Charges $ included Miscellaneous Charges (Itemized on a separate page if applicable) $ included TOTAL QUOTE SODIUM BISULFITE $ 1.36 Gallon LEAD TIME FROM DATE OF ORDER 2 Days HYDROCHLORIC ACID $165.00 per Drum LEAD TIME FROM DATE OR ORDER 2 Days Chemicals Inc. Indianapolis, IN SODIUM HYPOCHLORITE 15% by Volume or 12.5% by Weight $ .8950 Gallon Shipping & Handling Charges $ included Miscellaneous Charges (Itemized on a separate page if applicable) $ included TOTAL QUOTE SODIUM HYPOCHLORITE $ .8950 Gallon LEAD TIME FROM DATE OF ORDER 2 Days SODIUM BISULFITE $No Bid HYDROCHLORIC ACID $159.00 per Drum LEAD TIME FROM DATE OR ORDER 2 Days Leisure Pool & Spa Supply Inc. Syracuse, IN SODIUM HYPOCHLORITE 15% by Volume or 12.5% by Weight $ .99 Gallon Shipping & Handling Charges $ included Miscellaneous Charges (Itemized on a separate page if applicable) $ included TOTAL QUOTE SODIUM HYPOCHLORITE $ .99 Gallon LEAD TIME FROM DATE OF ORDER 5 Days SODIUM BISULFITE 38%NaHSO3 in Water $ 1.67 Gallon Shipping & Handling Charges $ included Miscellaneous Charges (Itemized on a separate page if applicable) $ included TOTAL QUOTE SODIUM BISULFITE $ 1.67 Gallon LEAD TIME FROM DATE OF ORDER 5 Days HYDROCHLORIC ACID $143.93 per Drum LEAD TIME FROM DATE OR ORDER 5 Days Rowell Chemical Corp. Hinsdale, IL SODIUM HYPOCHLORITE 15% by Volume or 12.5% by Weight $ .6875 Gallon Shipping & Handling Charges $ included Board of Public Works and Safety February 12, 2013 Page 4 Miscellaneous Charges (Itemized on a separate page if applicable) $ included TOTAL QUOTE SODIUM HYPOCHLORITE $ .6875 Gallon LEAD TIME FROM DATE OF ORDER 1 Day SODIUM BISULFITE $No Bid HYDROCHLORIC ACID $No Bid Brenntag Mid-South, Inc. Indianapolis, IN SODIUM HYPOCHLORITE 15% by Volume or 12.5% by Weight $ .68 Gallon Shipping & Handling Charges $ included Miscellaneous Charges (Itemized on a separate page if applicable) $ included TOTAL QUOTE SODIUM HYPOCHLORITE $ .68 Gallon LEAD TIME FROM DATE OF ORDER 2 Days SODIUM BISULFITE 38%NaHSO3 in Water $ 1.365 Gallon Shipping & Handling Charges $ included Miscellaneous Charges (Itemized on a separate page if applicable) $ included TOTAL QUOTE SODIUM BISULFITE $ 1.365 Gallon LEAD TIME FROM DATE OF ORDER 2 Days HYDROCHLORIC ACID $79.75 per Drum LEAD TIME FROM DATE OR ORDER 2 Days Mr. Shriner moved to take the bids under advisement for further review. Mrs. Murray seconded. Passed. OLD BUSINESS Quote-Curb Replacement on Park Avenue President Henriott stated that this item will remain under advisement. NEW BUSINESS Engineering Permission to Advertise-Veterans Memorial Parkway Phase 2 Jenny Leshney, Public Works Director, presented to the Board and recommended approval of a Permission to Advertise the Veterans Memorial Parkway Phase 2 Project. Mrs. Leshney described the work to be done in Phase 2. The Notice to Bidders will be advertised on February 14 & 21, 2013 with the bid opening on March 12, 2013. Mr. Childress moved for approval. Mr. Shriner seconded. Passed. Board of Public Works and Safety February 12, 2013 Page 5 Agreement for Utilities Design for Eastland Subdivision with TBird Design Services Mrs. Leshney presented to the Board and recommended approval of an Agreement for Utilities Design for Eastland Subdivision with TBird Design Services. This agreement is the design associated with installing utilities in this area. Tim Balensiefer, TBird Design Representative, stated the agreement is for approximately 2,800 lineal feet of sewer and water and will serve the Eastland Development which encompasses approximately 47 lots. Mrs. Murray moved for approval. Mr. Childress seconded. Passed. Utility Service Agreement-Daugherty Commerce Center/Quicklube Bob Foley, Engineering, presented to the Board and recommended approval of a Utility Service Agreement for Daugherty Commerce Center/Quicklube. The agreement is for $4,814.00 for utility compensation. Mr. Childress moved for approval. Mrs. Murray seconded. Passed. Economic Development Certificate of Completion, Final Waiver of Lien and Guarantee-2128 Ulen Lane/Glen Acres Neighborhood Revitalization Project Jennie Peterson, Economic Development, presented to the Board and recommended approval of a Certificate of Completion, Final Waiver of Lien and Guarantee-2128 Ulen Lane/Glen Acres Neighborhood Revitalization Project. The total and final amount of the contract is $93,280.00 and contingent upon approval of Board of Works claims for February 12, 2013. Mrs. Murray moved for approval. Mr. Shriner seconded. Passed. Certificate of Completion, Final Waiver of Lien and Guarantee-2014 Elk Street/Glen Acres Neighborhood Revitalization Project Ms. Peterson presented to the Board and recommended approval of a Certificate of Completion, Final Waiver of Lien and Guarantee-2014 Elk Street/Glen Acres Neighborhood Revitalization Project. The total and final amount of the contract is $74,175.00. Mr. Childress moved for approval. Mrs. Murray seconded. Passed. Certificate of Completion, Final Waiver of Lien and Guarantee-2205 N. 25th Street/Glen Acres Neighborhood Revitalization Project Ms. Peterson presented to the Board and recommended approval of a Certificate of Completion, Final Waiver of Lien and Guarantee-2205 N. 25th Street/Glen Acres Neighborhood Revitalization Project. The total and final amount of the contract is $74,175.00. Mr. Childress moved for approval. Mr. Shriner seconded. Passed. Community Development Release of Mortgage-123 S. 7th Street, Lafayette Indiana Aimee Jacobsen, Community Development Director, presented to the Board and recommended approval of a Release of Mortgage for 123 S. 7th Street, Lafayette Indiana in the name of Rebecca Ehresman in the amount of $10,000.00. Mr. Shriner moved for approval. Mrs. Murray seconded. Passed. Board of Public Works and Safety February 12, 2013 Page 6 Release of Mortgage-1421 Audubon Street, Lafayette Indiana Mrs. Jacobsen presented to the Board and recommended approval of Release of Mortgage-1421 Audubon Street, Lafayette Indiana in the name of Maxine Lathrop in the amount of $20,000.00. Mr. Shriner moved for approval. Mr. Childress seconded. Passed. Release of Covenant for Deed Restrictions-1421 Audubon Street, Lafayette Indiana Mrs. Jacobsen presented to the Board and recommended approval of a Release of Covenant for Deed Restrictions-1421 Audubon Street, Lafayette Indiana in the name of Maxine Lathrop. Mrs. Murray moved for approval. Mr. Childress seconded. Passed. Water Pollution Control Change Order #1-Pearl River CSO Project, Cincinnati Street Tunnel Extension Project Brad Talley, Water Pollution Control Superintendent, presented to the Board and recommended approval of Change Order #1-Pearl River CSO Project, Cincinnati Street Tunnel Extension Project. The change order is a credit to the contractor in the amount of $19,193.09 along with a calendar extension of 60 days to Milestone 1 and 43 days to Milestone 2. The change order brings the adjusted contract amount to $1,060,006.91. Mr. Childress moved for approval. Mr. Shriner seconded. Passed. Purchasing Declaration of Worthless Property-Controller’s Office Rick Morrissey, Purchasing Manager, presented to the Board and recommended approval of a Declaration of Worthless Property for the Controller’s Office that includes a IBM 6784 Typewriter; Serial Number 11-0028114. Mrs. Murray moved for approval. Mr. Shriner seconded. Passed. Declaration of Surplus Property-Fire Department Mr. Morrissey presented to the Board and recommended approval of a Declaration of Surplus Property for the Fire Department that includes the following: Clear Command Model #P10 10042902 a. MSA 10002203 i. MSA 10002189 b. MSA 10001357 j. MSA 10002072 c. MSA 10002195 k. MSA 10002201 d. MSA 10001349 l. MSA 10002070 e. MSA 10002208 m. MSA 10002202 f. MSA 10002207 n. MSA 10002102 g. MSA 10002191 o. MSA 10001362 h. MSA 10002204 Mrs. Murray moved for approval. Mr. Childress seconded. Passed. Board of Public Works and Safety February 12, 2013 Page 7 Declaration of Worthless Property-Fire Department Mr. Morrissey presented to the Board and recommended approval of a Declaration of Worthless Property for the Fire Department that includes the following: 1) Obsolete Motorola Chargers (Qty 6) and will be scrapped as they are all obsolete 2) MTD model 31AE600E300, serial 1F173B30031 is a used snowblower whose parts have been used to refurbish another snowblower and it will be scrapped 3) Nordic Trac Model NTTL10612, serial P54135050. The motor housing is broken and the cost to repair is more than value of the machine 4) Yard Machine MTD snowblower, model 31AE600E022, serial 1H031B30093. Parts have been used to refurbish another snowblower and it will be scrapped Mr. Childress moved for approval. Mr. Shriner seconded. Passed. CLAIMS Mike Jones, Controller, presented for Board approval, Claims in the amount of $1,880,221.75. Mr. Shriner moved for approval. Mrs. Murray seconded. Passed. MISCELLANEOUS Banner Request-Red Cross Month President Henriott presented to the Board and recommended approval of a Banner Request for Red Cross Month. The banner will be hung across Main Street from March 1-31, 2013. Mr. Childress moved for approval. Mr. Shriner seconded. Passed. Time: 9:23 a.m. BOARD OF PUBLIC WORKS AND SAFETY Gary Henriott s/s President ATTEST: Mindy Miller s/s st Mindy Miller, 1 Deputy Clerk Minutes written by Mindy Miller, 1st Deputy Clerk Board of Public Works and Safety February 12, 2013 Page 8 *A digital audio recording of this meeting is available in the Lafayette City Clerk’s Office. Board of Public Works and Safety February 12, 2013 Page 9