Board of Works

BOARD OF PUBLIC WORKS AND SAFETY MINUTES April 30, 2013 Regular Session: The Board of Public Works and Safety met in regular session on Tuesday, April 30, 2013 at 9:00 a.m. in the Common Council Chambers. Members present were: Gary Henriott, Cindy Murray, Norm Childress, Dawn Ross and Ron Shriner Ed Chosnek, City Attorney, was also present. President Henriott called the meeting to order. The Pledge of Allegiance was given to the flag of our Country. Mayor Roswarski announced Dawn Ross as the newest member of the Board of Public Works and Safety. Mayor Roswarski gave some background information about Mrs. Ross and thanked her for her service. President Henriott welcomed Mrs. Ross to the Board. MINUTES Mr. Childress moved for approval of the minutes from the April 16, 2013 regular meeting. Mr. Shriner seconded. Passed. NEW BUSINESS Engineering Permission to Advertise-2013 Installation of Pavement Markings Jenny Leshney, Public Works Director, presented to the Board and recommended approval of a Permission to Advertise the 2013 Installation of Pavement Markings Project. The advertisement will be published on May 2 & 9, 2013 with the bid opening on May 21, 2013. Mr. Shriner moved for approval. Mrs. Murray seconded. Passed. Change Order #1-Durkees Run Interceptor/Earl Avenue Reconstruction Phase 2A Mrs. Leshney presented to the Board and recommended approval of Change Order #1 for the Durkees Run Interceptor/Earl Avenue Reconstruction Phase 2A Project. Currently Phase 2A extends from the ponds behind Durgan School through the Jefferson High School property over to State Street. Very shortly, the Engineering Department will be looking at a contract to extend that up Earl Avenue and reconstructing Earl Avenue all the way to South Street. However, in order to do that in a timely fashion, the Engineering Department has strategically chosen to close the intersection of Main Street and Earl Avenue when both Purdue University and Jefferson High School are on summer break. In order to do that and get the 84” pipe installed, they have to order the pipe which takes about 12 weeks to deliver. Mrs. Leshney stated that they needed to move the pipe from Phase 2B to Phase 2A so the pipe can be ordered and available when Phase 2B starts. The change order is in the amount of $672,630.00 which brings the revised contract amount to $10,056,630.00. Mr. Childress moved for approval. Mr. Shriner seconded. Passed. Board of Public Works and Safety April 30, 2013 Page 2 Legal Counsel Resolution 01-2013-Resolution Authorizing Interlocal Agreement with the City of Monticello for Purchase of Water Utility Meters Pursuant to I.C. §36-1-7-12 Mr. Chosnek presented to the Board and recommended Resolution 01-2013-Resolution Authorizing Interlocal Agreement with the City of Monticello for Purchase of Water Utility Meters Pursuant to I.C. §36-1-7-12. This resolution allows the Board to enter into an Interlocal Agreement with the City of Monticello. This agreement permits the City of Monticello to purchase/piggy back on the City of Lafayette’s pricing and contract with Utility Supply Company for water meters. Mr. Childress moved for approval. Mrs. Ross seconded. Passed. Interlocal Agreement with City of Monticello Mr. Chosnek presented to the Board and recommended approval of Interlocal Agreement with the City of Monticello. This agreement permits the City of Monticello to purchase/piggy back on the City of Lafayette’s pricing and contract with Utility Supply Company for water meters. Mr. Shriner moved for approval. Mrs. Murray seconded. Passed. Purchasing Declaration for Worthless Property-Information Technology Rick Morrissey, Purchasing Manager, presented to the Board and recommended approval of a Declaration of Worthless Property for Information Technology. The worthless items include the following: Item Type Item Brand Item Serial # Monitor Dell MY-08R339-47603-2CN-AKJU Scanner HP CN081H1ZP Laptop Dell HBG9GB1 Mr. Morrissey stated that the items will be taken to Winski eRecycling for disposal. Mr. Childress moved for approval. Mrs. Murray seconded. Passed. Declaration of Surplus Property-Information Technology Mr. Morrissey presented to the Board and recommended approval of a Declaration of Surplus Property for Information Technology. The surplus items include the following: Item Item type Brand Item Serial # PC Dell cjhlbd1 PC Dell 7LDCJH1 PC Dell 3zclbd1 CN-0D538H-71618-88E-AAEF- Monitor Dell A00 Monitor Dell CN-0PM372-72872-768-0G41 Monitor Dell CN-0CC280-71618-622-AFJW Board of Public Works and Safety April 30, 2013 Page 3 Monitor Dell CN-0PM372-72872-768-095I Monitor Dell CN-0PM372-72872-768-13PI PC Dell czylbd1 PC Dell 80zlbd1 JetDirect HP usfb278627 Printer Dell CN-0PM372-768-09GI Monitor NEC 39401433AT Monitor Dell CN-0PM372-72872-766-35UI PC Dell 2VYLBD1 Monitor Dell CN-0PM372-72872-766-39RI PC Dell 9TYLBD1 PC Dell 26BSX91 PC Dell 9TYLBD1 PC Dell JTYLBD1 PC Dell DKDCJH1 PC Dell 2PZ56J1 PC Dell 80ZLBD1 PC Dell 87BSX91 PC Dell 46BSX91 PC Dell BZYLBD1 PC Dell JZYLBD1 PC Dell 40ZLBD1 PC Dell 65BSX91 PC Dell 3JDCJH1 CN-0D548H-71618-88E-A791- Monitor Dell A00 Monitor Dell CN-0PM372-72872-766-3FRI PC Dell 1MX75C1 PC Dell 1MDCJH1 Monitor Dell MY-08R339-47603-2CN-AKJU PC Dell 47BSX91 PC Dell 8ZYLBD1 Monitor Dell CN-0J6642-71618-4AP-AAAP Monitor Dell CN-0J6642-71618-4AP-AAAP PC Dell FMDCJH1 PC Dell PVYLBD1 PC Dell 4ZYLBD1 PC Dell BLDCJH1 PC Dell 7XYLBD1 PC Dell 10ZLBD1 PC Dell 8MX75C1 FAX BROTHER K97891976Z MONITOR DELL 766-CN0CC280-71618-638- Board of Public Works and Safety April 30, 2013 Page 4 CDFB 766-CN0CC280-71618-638- MONITOR DELL CDFB MONITOR DELL my-0h6304-42603-556-a2el MONITOR DELL MY-0H6304-47603-556-A2EP CN-0D548H-71618-88E-AAEH- MONITOR Dell A00 Laptop Dell GB07RH1 Laptop Dell 1C07RH1 Desktop Dell JKP0F21 Laptop Dell HBG9G81 Laptop Dell JB07RH1 Laptop Dell FB07RH1 MONITOR Dell MX-08G152-47605-1C4-AVFG MONITOR Dell CN-0CC280-71618-622-ALS7 MONITOR Dell MY-08R339-47604-2Cq-ALJT PC Dell CHHLBD1 PC Dell B6BSX91 PC Dell GFJLW21 PC Dell F85FD21 PC Dell F85FD21 Monitor Dell CN-0C730C-71623-038-0257 Mr. Morrissey stated that the items will either be donated or sold. Mrs. Ross moved for approval. Mr. Childress seconded. Passed. Economic Development Addendum #1-Lease Agreement for Purdue Block Redevelopment LLC Dennis Carson, Economic Development Director, presented to the Board and recommended approval of Addendum #1 for the Lease Agreement for Purdue Block Redevelopment LLC. The owners, Doug & Karen Cooper have parking lots to the north and south with a grassy area in between that they want to redevelop to expand and extend the parking lots connecting them. Mr. Childress moved for approval. Mrs. Ross seconded. Passed. Community Development Family Stability Program Presentation Aimee Jacobsen, Community Development Director, recognized the members of the Family Stability Committee. Laura Carson, United Way Community Impact Director and Brandon Hawkins, Thomas Miller School Principal gave a short presentation regarding the Family Stability Partners and the success they have had with the program. President Henriott congratulated the members of the committee and their success. Board of Public Works and Safety April 30, 2013 Page 5 CLAIMS Mike Jones, Controller, presented for Board approval, Claims in the amount of $4,682,782.35. President Henriott asked if there were any further questions other than the ones that were asked and answered in caucus, there were none. Mr. Childress moved for approval. Mrs. Murray seconded. Passed. MISCELLANEOUS Special Event Request-National Day of Prayer President Henriott presented to the Board and recommended approval of Special Event Request for the National Day of Prayer to be held on May 2, 2013 from 12:00noon-1:00pm at Riehle Plaza. Mrs. Ross moved for approval. Mr. Shriner seconded. Passed. Event Street Closure Request-Zoo Run Run 5K Steven Knecht presented to the Board and recommended approval of an Event Street Closure Request Zoo Run Run to be held on July 20, 2013 from 7:30am-9:15am at Columbian Park and the surrounding neighborhood. Mrs. Murray moved for approval. Mr. Shriner seconded. Passed. Event Street Closure Request-Memorial Day Ceremony & Parade President Henriott presented to the Board and recommended approval of an Event Street Closure Request for the Memorial Day Ceremony & Parade to be held on May 27, 2013 from 11:30am-12:45pm. Mr. Shriner moved for approval. Mr. Childress seconded. Passed. Taxi Cab Permits Chief Flannelly presented to the Board and recommended approval of Taxi Cab Permits for Amanda Johnson, William Jenkins and Caleb McGlothlin. Mr. Childress moved for approval. Mrs. Murray seconded. Passed. ANNOUNCEMENTS Chief Doyle announced that there will be a Fire Department promotion ceremony immediately following the meeting and invited the Board members and public to stay for the ceremony. Time: 9:27 a.m. BOARD OF PUBLIC WORKS AND SAFETY Gary Henriott s/s President ATTEST: Mindy Miller s/s Mindy Miller, 1st Deputy Clerk Minutes written by Mindy Miller, 1st Deputy Clerk *A digital audio recording of this meeting is available in the Lafayette City Clerk’s Office. Board of Public Works and Safety April 30, 2013 Page 6 Board of Public Works and Safety April 30, 2013 Page 7