Board of Works

BOARD OF PUBLIC WORKS AND SAFETY MINUTES May 7, 2013 Regular Session: The Board of Public Works and Safety met in regular session on Tuesday, May 7, 2013 at 9:00 a.m. in the Common Council Chambers. Members present were: Gary Henriott, Cindy Murray, Norm Childress, Dawn Ross and Ron Shriner. Jacque Chosnek, 1st Deputy City Attorney, was also present. President Henriott called the meeting to order. The Pledge of Allegiance was given to the flag of our Country. MINUTES Mr. Childress moved for approval of the minutes from the April 30, 2013 regular meeting. Mrs. Murray seconded. Passed. BID OPENING Glen Acres Universal Access Ramp Installation Project Phase II This being the time set to open bids for the Glen Acres Universal Access Ramp Installation Project Phase II the following quotes were received and opened: Dixon Construction Lafayette, Indiana Base Bid: $196,086.00 Milestone Contractors, LP Lafayette, Indiana Base Bid: $256,893.50 Mr. Childress moved to take the bids under advisement for further review. Mr. Shriner seconded. Passed. NEW BUSINESS Engineering Permission to Advertise-All Structure Demolition located at 613 S. 15th Street Jenny Leshney, Public Works Director, presented to the Board and recommended approval of a Permission to Advertise the All Structure Demolition located at 613 S. 15th Street. The publication will run on May 9 and May 16, 2013 with the bid opening on May 28, 2013. Mrs. Ross moved for approval. Mr. Childress seconded. Passed. Board of Public Works and Safety May 7, 2013 Page 2 Community Development Historic Demolition Permit-222 N. 5th Street (aka 400 Ferry Street) Jennie Peterson, Community Development, presented to the Board and recommended approval of a Historic Demolition Permit for 222 N. 5th Street (aka 400 Ferry Street). The permit request is on behalf of Salin Bank to demolish a one-story brick teller building and replacing it with a parking lot. The structure is located within the local historic district, it is neither historic nor contributing to the district and therefore the recommendation is to waive the 60 day waiting period. Mr. Shriner moved to waive the 60 day waiting period. Mr. Childress seconded. Passed. Amendment #1-Agreement between Lafayette Housing Consortium and New Chauncey Housing, Inc 2012-2013 CHDO Operating Funds Valerie Oakley, Community Development, presented to the Board and recommended approval of Amendment #1-Agreement between Lafayette Housing Consortium and New Chauncey Housing, Inc 2012-2013 CHDO Operating Funds. This amendment will increase the funding to $37,500.00 which is the maximum cap for CHDO Operating Funds. Mrs. Murray moved for approval. Mrs. Ross seconded. Passed. Amendment #2-Agreement between Lafayette Housing Consortium and New Chauncey Housing, Inc 2011-2012 Affordable Housing Mrs. Oakley presented to the Board and recommended approval of Amendment #2-Agreement between Lafayette Housing Consortium and New Chauncey Housing, Inc 2011-2012 Affordable Housing. This amendment increases the funding to $354,000.00 and also increases the number of properties to be completed to four (4) properties. The amendment also extends the deadline to complete the projects to December 31, 2013. Mr. Childress moved for approval. Mr. Shriner seconded. Passed. CLAIMS Mike Jones, Controller, presented for Board approval, Claims in the amount of $2,694,638.47. President Henriott asked if there were any further questions other than the ones that were asked and answered in caucus, there were none. Mrs. Murray moved for approval. Mrs. Ross seconded. Passed. ANNOUNCEMENTS Brad Talley, Wastewater Superintendent, stated that three (3) weeks ago there was a manhole collapse at the corner of South Street and Creasy Lane. Mr. Talley thanked the Water Pollution Control. Traffic, Water Works, Engineering and Fleet Maintenance departments for their extra assistance during the three (3) day repair. Mr. Talley thanked the Water Pollution Control crews which worked round the clock to get the job done. Mr. Talley publically thanked Merrell Brothers and Bowen Engineering for their hard work on the repair. Time: 9:10 a.m. BOARD OF PUBLIC WORKS AND SAFETY Gary Henriott s/s President Board of Public Works and Safety May 7, 2013 Page 3 ATTEST: Mindy Miller s/s Mindy Miller, 1st Deputy Clerk Minutes written by Mindy Miller, 1st Deputy Clerk *A digital audio recording of this meeting is available in the Lafayette City Clerk’s Office. Ordinance Violations Bureau From the Office of the Engineer: 1st Letter Summary (223 issued) 2nd Letter Summary (0 issued) and Ticket Summary (52 issued) from the Ordinance Violations Bureau for the month of April 2013.