Board of Works

BOARD OF PUBLIC WORKS AND SAFETY MINUTES May 14, 2013 Regular Session: The Board of Public Works and Safety met in regular session on Tuesday, May 14, 2013 at 9:00 a.m. in the Common Council Chambers. Members present were: Gary Henriott, Cindy Murray, Norm Childress, Dawn Ross and Ron Shriner. Jacque Chosnek, 1st Deputy City Attorney, was also present. President Henriott called the meeting to order. The Pledge of Allegiance was given to the flag of our Country. MINUTES Mrs. Murray moved for approval of the minutes from the May 7, 2013 regular meeting. Mr. Shriner seconded. Passed. NEW BUSINESS Engineering Recommendation for Award-Glen Acres Universal Access Ramp Installation Project Phase II Beth Fizel, Engineering, presented to the Board and recommended approval of a Recommendation for Award for Glen Acres Universal Access Ramp Installation Project Phase II with Dixon Construction in the amount of $253,548.50 which includes both Alternate #1 & #2. Mrs. Fizel stated that the Engineer’s estimate for this project is in the amount of $303,980.00. Mr. Shriner moved for approval. Mrs. Ross seconded. Passed. Contract- Glen Acres Universal Access Ramp Installation Project Phase II Mrs. Fizel presented to the Board and recommended approval of a Contract for Glen Acres Universal Access Ramp Installation Project Phase II with Dixon Construction in the amount of $253,548.50 which includes both Alternate #1 & #2. Mrs. Murray moved for approval. Mr. Childress seconded. Passed. Notice to Proceed- Glen Acres Universal Access Ramp Installation Project Phase II Mrs. Fizel presented to the Board and recommended approval of a Notice to Proceed for Glen Acres Universal Access Ramp Installation Project Phase II with the completion of the project in September 2013. Mr. Childress moved for approval. Mrs. Ross seconded. Passed. Change Order #1-2012 CDBG Sidewalk Replacement Project-Hedgewood Mrs. Fizel presented to the Board and recommended approval of Change Order #1 for the 2012 CDBG Sidewalk Replacement Project for Hedgewood. The Change Order is in the amount of $5,298.20 which brings the revised contract amount to $257,977.20. Mrs. Murray moved for approval. Mrs. Ross seconded. Passed. Board of Public Works and Safety May 14, 2013 Page 2 Change Order #1-Park Avenue Curb Replacement Project Mrs. Fizel presented to the Board and recommended approval of Change Order #1 for the Park Avenue Curb Replacement Project. The Change Order is in the amount of $10,128.48 for change in condition and $270.00 for change in scope which brings the revised contract amount to $61,958.48. Mr. Shriner moved for approval. Mr. Childress seconded. Passed. Permission to Advertise-All Structure Demolition located at 1329 Central Street Jenny Leshney, Public Works Director, presented to the Board and recommended approval of a Permission to Advertise the All Structure Demolition located at 1329 Central Street. This structure was on the Unsafe Structure list and ordered for demolition through the Lafayette Hearing Authority. The advertisement will run on May 16 & 23, 2013 with the bid opening June 4, 2013. Mrs. Ross moved for approval. Mr. Childress seconded. Passed. Supplement #1-INDOT Agreement with City of Lafayette for Sidewalk Construction on State Road 38 from Kingsway Drive to Creasy Lane Mrs. Leshney presented to the Board and recommended approval of Supplement #1 for the INDOT Agreement with the City of Lafayette for Sidewalk Construction on State Road 38 from Kingsway Drive to Creasy Lane. This project was bid through INDOT with Milestone as the apparent low bidder but the price came in higher than the city had federal funding allotted for. The city has leftover federal money in the Maple Point Project. This agreement allows the City of Lafayette to transfer that money to the State Road 38 Project. Mr. Childress moved for approval. Mrs. Murray seconded. Passed. INDOT Interlocal Agreement with City of Lafayette for Construction Inspection on State Road 38 Sidewalk Project Mrs. Leshney presented to the Board and recommended approval of an INDOT Interlocal Agreement with the City of Lafayette for Construction Inspection on State Road 38 Sidewalk Project. Because this is a state road, INDOT has agreed to inspect it. This agreement covers INDOT and the City of Lafayette with respect to the LPA program, which required an Interlocal Agreement. Mrs. Murray moved for approval. Mrs. Ross seconded. Passed. CLAIMS Paula King, Controller’s Office, presented for Board approval, Claims in the amount of $606,519.47. President Henriott asked if there were any further questions other than the ones that were asked and answered in caucus, there were none. Mr. Childress moved for approval. Mr. Shriner seconded. Passed. MISCELLANEOUS Special Event Request-Melton/Jewell Wedding Ceremony and Reception President Henriott presented to the Board and recommended approval of a Special Event Request for the Melton/Jewell Wedding Ceremony/Reception to be held on October 5, 2013 from 7:00am-12:00noon at Riehle Plaza and the Big 4 Depot-Community Room. Mrs. Murray moved for approval. Mrs. Ross seconded. Passed. Board of Public Works and Safety May 14, 2013 Page 3 Event Street Closure Request-Stars & Stripes President Henriott presented to the Board and recommended approval of an Event Street Closure Request for Stars and Stripes to be held on July 4, 2013 from noon-midnight. Mrs. Murray stated that the Clerk’s Office will look into the updated Certificate of Insurance for the event. Mr. Shriner moved for approval. Mr. Childress seconded. Passed. Event Street Closure Request-Community Yard Sale & Festival President Henriott presented to the Board and recommended approval of an Event Street Closure Request for a Community Yard Sale & Festival for Whole Truth Apostolic Faith Assembly held on May 24-25, 2013 from 6:00am-6:00pm. Mrs. Ross moved for approval. Mrs. Murray seconded. Passed. Event Street Closure Request-Replace Chiller on Roof of Lahr Apartments President Henriott presented to the Board and recommended approval of an Event Street Closure Request to Replace a Chiller on the Roof of Lahr Apartments to be held on May 19, 2013 from 7:00am-3:30pm. Mr. Childress moved for approval. Mrs. Ross seconded. Passed. Time: 9:12 a.m. BOARD OF PUBLIC WORKS AND SAFETY Gary Henriott s/s President ATTEST: Mindy Miller s/s Mindy Miller, 1st Deputy Clerk Minutes written by Mindy Miller, 1st Deputy Clerk *A digital audio recording of this meeting is available in the Lafayette City Clerk’s Office. Board of Public Works and Safety May 14, 2013 Page 4 Board of Public Works and Safety May 14, 2013 Page 5