Board of Works

BOARD OF PUBLIC WORKS AND SAFETY MINUTES May 21, 2013 Regular Session: The Board of Public Works and Safety met in regular session on Tuesday, May 21, 2013 at 9:00 a.m. in the Common Council Chambers. Members present were: Cindy Murray, Norm Childress, Dawn Ross and Ron Shriner. Absent: Gary Henriott Jacque Chosnek, 1st Deputy City Attorney, was also present. Mrs. Murray called the meeting to order. The Pledge of Allegiance was given to the flag of our Country. MINUTES Mr. Childress moved for approval of the minutes from the May 14, 2013 regular meeting. Mrs. Ross seconded. Passed. BID OPENING 2013 Installation of Pavement Markings This being the time set to open bids for the 2013 Installation of Pavement Markings the following quotes were received and opened: The Airmarking Co., Inc. Rochester, Indiana Base Bid: $91,573.95 Indiana Sign & Barricade Indianapolis, Indiana Base Bid: $89,582.59 Indiana Traffic Services Greenfield, Indiana Base Bid: $83,003.80 Mr. Shriner moved to take the bids under advisement for further review. Mrs. Ross seconded. Passed. NEW BUSINESS Engineering Supplement #2-INDOT Agreement with the City of Lafayette for New Road Construction from Brady Lane to Maple Point Extension and Maple Point Extension from Concord Road to US 52 Board of Public Works and Safety May 21, 2013 Page 2 Jenny Leshney, Public Works Director, presented to the Board and recommended approval of Supplement #2-INDOT Agreement with the City of Lafayette for New Road Construction from Brady Lane to Maple Point Extension and Maple Point Extension from Concord Road to US 52. The first supplement, approved in March 2012, moved the money that was leftover from the Concord Road between Brady Lane & Veteran’s Memorial Parkway Project into the Maple Point Extension Project which brought the current amount to $5,892,972.00. This second supplement moved funds in the amount of $1,840,000.00 from Maple Point Extension Project to the Riehle Plaza Bridge Project and $40,000.00 from Maple Point Extension Project to the State Road 38 Project. INDOT combined the two funds transfers under Supplement #2 which brings the new federal amount to $4,012,972.00. Mrs. Ross moved for approval. Mr. Shriner seconded. Passed. Community Development Release of Mortgage-1212 N. 13th Street, Lafayette Indiana Aimee Jacobsen, Community Development Director, presented to the Board and recommended approval of a Release of Mortgage for 1212 N. 13th Street Lafayette Indiana. The release is for Darrell E. Garrett and the mortgage has been paid off. Mr. Shriner moved for approval. Mrs. Ross seconded. Passed. Agreement between Lafayette Housing Consortium and Habitat for Humanity 2011-2012 Building on Hope Mrs. Jacobsen presented to the Board and recommended approval for an Agreement between Lafayette Housing Consortium and Habitat for Humanity 2011-2012 Building on Hope in the amount of $130,000.00 to construct 3 new Energy Star certified homes and rehabilitate 1 home at scattered sites to be completes by June 20, 2014. Doug Taylor, Habitat for Humanity Representative, stated that the scattered homes will be located on Walnut Street, Southlea Drive, N. 18th Street and Everett Street. Mr. Taylor stated that participants are required to perform sweat equity and are able to purchase the home with an interest free mortgage. Mr. Childress moved for approval. Mrs. Ross seconded. Passed. Water Pollution Control Agreement with SEL X Inc for Off-Grid Wastewater Operations Brad Talley, Wastewater Superintendent, presented to the Board and recommended approval of an Agreement with SEL X Inc for Off-Grid Wastewater Operations for the evaluation of sustainable energy. The agreement is in the amount of $20,000.00 and allows for the investigation of technologies to allow the City to become more sustainable. Mr. Tally stated that the methane is currently used to heat the buildings within the treatment plan and they believe that with the current technologies, the department can generate a significant amount of electricity needed to operate the treatment plant. Currently the methane is utilized to produce electricity. Mrs. Ross moved for approval. Mr. Shriner seconded. Passed. Agreement with Wastewater Solutions Inc for Phosphorus Treatment Evaluation Mr. Talley presented to the Board and recommended approval of an Agreement with Wastewater Solutions Inc. for Phosphorus Treatment Evaluation in the amount of $34,000.00. Mr. Talley stated that the treatment plant does not currently have the ability to treat for Phosphorus and will need to incorporate new facilities to achieve compliance with these limits. This evaluation is the first step to determine the Board of Public Works and Safety May 21, 2013 Page 3 extent of Phosphorus in the treatment plant and evaluation potential removal options. Mr. Shriner moved for approval. Mr. Childress seconded. Passed. CLAIMS Mike Jones, Controller, presented for Board approval, Claims in the amount of $2,962,716.44. Mrs. Murray asked if there were any further questions other than the ones that were asked and answered in caucus, there were none. Mr. Childress moved for approval. Mrs. Ross seconded. Passed. MISCELLANEOUS Special Event Request-Tippecanoe Latino Festival Mrs. Murray presented to the Board and recommended approval of a Special Event Request for the Tippecanoe Latino Festival to be held on September 14, 2013 from 5:00pm-12:00midnight at Riehle Plaza, Big 4 Depot-Community Room and the John T. Meyer Bridge. Mr. Shriner moved for approval. Mrs. Ross seconded. Passed. ANNOUNCEMENTS Mayor Roswarski announced: ~“Flowers Downtown” is where downtown store owners and residents are encouraged to plant flowers in front of their business/home. This will be promoted through the City of Lafayette Facebook and Twitter with pictures and videos. ~The Recycling Videos are available on the City of Lafayette website in hopes of encouraging residents to recycle. There is a possibility of a Recycling Pilot Program for large recycling toters and small trash toters. ~On Thursday, May 23, 2013 the Redevelopment Commission will be finalizing the demolition of the Queen Anne and Midwest Rentals structures. The Centennial Neighborhood will host a demolition party the following Saturday starting at 12:00noon. Mrs. Murray announced: ~The Mayor’s Youth Council will be unveiling their Columbian Park donation on Thursday May 23, 2013 at 4:00pm. There will be a free train ride and light refreshments. ~Clean Sweep will be held on June 1, 2013 at Columbian Park near the shelter by Tropicanoe Cove from 8:30am-12noon. Time: 9:23 a.m. BOARD OF PUBLIC WORKS AND SAFETY Cindy Murray s/s President Pro-Tem ATTEST: Mindy Miller s/s Mindy Miller, 1st Deputy Clerk Minutes written by Mindy Miller, 1st Deputy Clerk *A digital audio recording of this meeting is available in the Lafayette City Clerk’s Office. Board of Public Works and Safety May 21, 2013 Page 4