Board of Works

BOARD OF PUBLIC WORKS AND SAFETY MINUTES May 28, 2013 Regular Session: The Board of Public Works and Safety met in regular session on Tuesday, May 28, 2013 at 9:00 a.m. in the Common Council Chambers. Members present were: Gary Henriott, Cindy Murray, Norm Childress and Ron Shriner. Absent: Dawn Ross Ed Chosnek, City Attorney, was also present. President Henriott called the meeting to order. The Pledge of Allegiance was given to the flag of our Country. MINUTES Mr. Shriner moved for approval of the minutes from the May 21, 2013 regular meeting. Mrs. Murray seconded. Passed. BID OPENING All Structure Demolition located at 613 S. 15th Street This being the time set to open bids for the All Structure Demolition located at 613 S. 15th Street the following bids were received and opened: Yardberry Landscape Excavating Anderson, Indiana Base Bid: $13,000.00 American Enterprises West Lafayette, Indiana Base Bid: $7,000.00 Mrs. Murray moved to take the bids under advisement for further review. Mr. Shriner seconded. Passed. BIDS UNDER ADVISEMENT 2013 Installation of Pavement Markings President Henriott stated that this item will remain under advisement. Board of Public Works and Safety May 28, 2013 Page 2 NEW BUSINESS Economic Development Revised Special Event Permit Rules and Regulations Dennis Carson, Economic Development Director, presented to the Board and recommended approval of a Revised Special Event Permit Rules and Regulations. This revision is a minor change and clarification to the current policy. The change includes the event organizer needing to notify all the effected parties and the Board of Works at least 30 days prior to the event and prior to the Board of Works meeting. Mr. Childress moved for approval. Mr. Shriner seconded. Passed. Revised Special Event User Application and Agreement Mr. Carson presented to the Board and recommended approval of a Revised Special Event User Application and Agreement that reflects the same changes as mentioned in the “Rules and Regulations” portion of this agreement. Mrs. Murray moved for approval. Mr. Shriner seconded. Passed. Legal Counsel Agreement for Animal Sheltering and Disposal Ed Chosnek presented to the Board and recommended approval of an Agreement for Animal Sheltering and Disposal effective January 1, 2013 through December 31, 2014 in the amount of $300,000.00. There are two changes to this contract that includes this being a two year contract instead of the normal one year term and the second change is the financial portion of the agreement. Mayor Roswarski stated that the City of Lafayette has been working closely with the Humane Society looking at operations and the adoptions to be able to do the right thing for the resident and animals in the city. Rick Oliver, President of Humane Society, stated that citizens will see some good changes coming to the Humane Society in the near future. Mrs. Murray moved for approval. Mr. Childress seconded. Passed. Agreement between City of Lafayette and American Structurepoint Mayor Roswarski presented to the Board and recommended approval of an Agreement between the City of Lafayette and American Structurepoint for Professional Services for engineering, architectural and planning services related to redevelopment activities as directed by the City of Lafayette for the area along the Wabash River corridor. Mr. Childress moved for approval. Mr. Shriner seconded. Passed. Community Development Release of Mortgage-1157 Rochelle Drive, Lafayette IN Valerie Oakley, Community Development, presented to the Board and recommended approval of a Release of Mortgage for 1157 Rochelle Drive, Lafayette Indiana. This has met the period of affordability and occupancy. Mr. Childress moved for approval. Mrs. Murray seconded. Passed. Board of Public Works and Safety May 28, 2013 Page 3 Release of Covenant for Deed Restrictions-1157 Rochelle Drive, Lafayette IN Mrs. Oakley presented to the Board and recommended approval of a Release of Covenant for Deed Restrictions for 1157 Rochelle Drive, Lafayette Indiana. This has met the period of affordability and occupancy. Mr. Childress moved for approval. Mr. Shriner seconded. Passed. Release of Mortgage-2403 Summerfield Drive, Lafayette IN Mrs. Oakley presented to the Board and recommended approval of a Release of Mortgage for 2403 Summerfield Drive, Lafayette Indiana. This has met the period of affordability and occupancy. Mr. Childress moved for approval. Mr. Shriner seconded. Passed. Release of Covenant for Deed Restrictions-2403 Summerfield Drive, Lafayette IN Mrs. Oakley presented to the Board and recommended approval of a Release of Covenant for Deed Restrictions for 2403 Summerfield Drive, Lafayette Indiana. This has met the period of affordability and occupancy. Mr. Childress moved for approval. Mrs. Murray seconded. Passed. Release of Mortgage-2212 Miami Trail, West Lafayette IN Mrs. Oakley presented to the Board and recommended approval of a Release of Mortgage for 2212 Miami Trail, West Lafayette Indiana. This has met the period of affordability and occupancy. Mr. Childress moved for approval. Mr. Shriner seconded. Passed. Release of Covenant for Deed Restrictions-2212 Miami Trail, West Lafayette IN Mrs. Oakley presented to the Board and recommended approval of a Release of Covenant for Deed Restrictions for 2212 Miami Trail, West Lafayette Indiana. This has met the period of affordability and occupancy. Mr. Shriner moved for approval. Mr. Childress seconded. Passed. CLAIMS Mike Jones, Controller, presented for Board approval, Claims in the amount of $693,778.98. President Henriott asked if there were any further questions other than the ones that were asked and answered in caucus, there were none. Mr. Childress moved for approval. Mr. Shriner seconded. Passed. MISCELLANEOUS Special Event Request-OUTfest President Henriott presented to the Board and recommended approval of a Special Event Request for the OUTfest to be held on August 3, 2013 from 7:00am-12:00midnight at Riehle Plaza, Big 4 Depot- Community Room and the John T. Meyer Bridge. Mr. Childress moved for approval. Mrs. Murray seconded. Passed. Time: 9:19 a.m. BOARD OF PUBLIC WORKS AND SAFETY Gary Henriott s/s President Board of Public Works and Safety May 28, 2013 Page 4 ATTEST: Mindy Miller s/s Mindy Miller, 1st Deputy Clerk Minutes written by Mindy Miller, 1st Deputy Clerk *A digital audio recording of this meeting is available in the Lafayette City Clerk’s Office.