Board of Works

BOARD OF PUBLIC WORKS AND SAFETY MINUTES June 18, 2013 Regular Session: The Board of Public Works and Safety met in regular session on Tuesday, June 18, 2013 at 9:00 a.m. in the Common Council Chambers. Members present were: Gary Henriott, Cindy Murray, Ron Shriner, Norm Childress and Dawn Ross. Jacque Chosnek, 1st Deputy City Attorney, was also present. President Henriott called the meeting to order. The Pledge of Allegiance was given to the flag of our Country. MINUTES Mrs. Murray moved for approval of the minutes from the June 11, 2013 regular meeting. Mr. Shriner seconded. Passed. PROPOSAL OPENING Guaranteed Maximum Price Proposal for Durkees Run Phase 2B This being the time set to open proposals for the Guaranteed Maximum Price Proposal for Durkees Run Phase 2B the following proposal were received and opened: Bowen Engineering Indianapolis, Indiana Amount: $7,044,700.00 Mr. Childress moved to take the quotes under advisement for further review. Mrs. Ross seconded. Passed. BIDS UNDER ADVISEMENT All Structure Demolition located at 1329 Central Street President Henriott stated that this item will remain under advisement. NEW BUSINESS Engineering Contract-Veterans Memorial Parkway and Wabash National Signal Jenny Leshney, Public Works Director, presented to the Board and recommended approval of a Contract for Veterans Memorial Parkway and Wabash National Signal with the lowest bidder The Hoosier Company in the amount of $102,500.00. Mr. Childress moved for approval. Mrs. Ross seconded. Passed. Board of Public Works and Safety June 18, 2013 Page 2 Notice to Proceed-Veterans Memorial Parkway and Wabash National Signal Mrs. Leshney presented to the Board and recommended approval of a Notice to Proceed for Veterans Memorial Parkway and Wabash National Signal. Mr. Childress moved for approval. Mr. Shriner seconded. Passed. Supplement #2-Road Construction of S. 18th Street from C.R. 430 South to Veteran’s Memorial Parkway (C.R. 350 South) Beth Fizel, Engineering, presented to the Board and recommended approval of a Supplement #2 for the Road Construction of S. 18th Street from C.R. 430 South to Veteran’s Memorial Parkway (C.R. 350 South). The supplement updates the portion of the federal funds for the physical engineering from $435,000.00 to $549,912.00. Mrs. Murray moved for approval. Mr. Shriner seconded. Passed. Community Development Release of Mortgage-52 Strawhat, Lafayette Indiana Valerie Oakley, Community Development, presented to the Board and recommended approval of a Release of Mortgage for 52 Strawhat, Lafayette Indiana. The period of affordability has expired. Mr. Shriner moved for approval. Mrs. Ross seconded. Passed. Release of Covenant for Deed Restrictions-52 Strawhat, Lafayette Indiana Mrs. Oakley presented to the Board and recommended approval of a Release of Covenant for Deed Restrictions for 52 Strawhat, Lafayette Indiana. The period of affordability has expired. Mrs. Murray moved for approval Mr. Shriner seconded. Passed. Release of Mortgage-218 Washington Street, Lafayette Indiana Mrs. Oakley presented to the Board and recommended approval of a Release of Mortgage for 218 Washington Street, Lafayette Indiana. The period of affordability has expired. Mrs. Ross moved for approval. Mr. Childress seconded. Passed. Release of Covenant for Deed Restrictions-218 Washington Street, Lafayette Indiana Mrs. Oakley presented to the Board and recommended approval of a Release of Covenant for Deed Restrictions for 218 Washington Street, Lafayette Indiana. The period of affordability has expired. Mrs. Murray moved for approval. Mrs. Ross seconded. Passed. Purchasing Declaration of Worthless Property-Information Technology Rick Morrissey, Purchasing Manager, presented to the Board and recommended approval of a Declaration of Worthless Property for Information Technology for the followings items: Item Brand Serial # UPS APC QS0332340318 Board of Public Works and Safety June 18, 2013 Page 3 UPS APC 3B0720X25620 Printer/Copier Dell DS93661 The items are no longer in working order and will be taken to Winski eRecycling. Mr. Childress moved for approval. Mrs. Ross seconded. Passed. CLAIMS Mike Jones, Controller, presented for Board approval, Claims in the amount of $2,164,003.33. President Henriott asked if there were any further questions other than the ones that were asked and answered in caucus, there were none. Mr. Shriner moved for approval. Mrs. Murray seconded. Passed. MISCELLANEOUS Special Event Request-Project In Motion Barry Rubin presented to the Board and recommended approval of a Special Event Request for Project In Motion to be held on June 26, 2013 from 5:00pm-9:00pm at Riehle Plaza. Project In Motion is an aerial dance company that will be performing an informal outdoor performance for the community. Mr. Childress moved for approval. Mrs. Ross seconded. Passed. Special Event Request-Celebration Day 5K Run/Walk & Festival Kerri Cunningham, Newtone Manager, presented to the Board and recommended approval of a Special Event Request for the Celebration Day 5K Run/Walk & Festival to be held on July 4, 2013 from 9:00am- 11:00am at Munger Park and Union Street. Mr. Shriner moved for approval. Mrs. Murray seconded. Passed. Event Street Closure Request- Celebration Day 5K Run/Walk & Festival Ms. Cunningham presented to the Board and recommended approval of an Event Street Closure Request for Celebration Day 5K run/Walk & Festival to be held on July 4, 2013 from 9:00am-11:00am at Munger Park and Union Street. Mr. Shriner moved for approval. Mrs. Ross seconded. Passed. Event Street Closure Request-Children’s Box Parade President Henriott presented to the Board and recommended approval of an Event Street Closure Request for Children’s Box Parade to be held on June 29, 2013 from 10:00am-12:00noon on 9th Street between Hitt Street and South Street. Mr. Shriner moved for approval. Mrs. Murray seconded. Passed. Event Street Closure Request-Joint Religious Service Walter Colburn, Event Organizer, presented to the Board and recommended approval of an Event Street Closure Request for Joint Religious Service to be held on July 7, 2013 from 7:30am-1:00pm on North 6th Street. President Henriott stated that the Certificate of Insurance will need to be changed to reflect the City of Lafayette be named the “Insured”. Mr. Childress moved for approval contingent upon the corrected insurance certificate. Mrs. Ross seconded. Passed. Time: 9:12 a.m. Board of Public Works and Safety June 18, 2013 Page 4 BOARD OF PUBLIC WORKS AND SAFETY Gary Henriott s/s President ATTEST: Mindy Miller s/s Mindy Miller, 1st Deputy Clerk Minutes written by Mindy Miller, 1st Deputy Clerk *A digital audio recording of this meeting is available in the Lafayette City Clerk’s Office. Board of Public Works and Safety June 18, 2013 Page 5