Board of Works

BOARD OF PUBLIC WORKS AND SAFETY MINUTES July 16, 2013 Regular Session: The Board of Public Works and Safety met in regular session on Tuesday, July 16, 2013 at 9:00 a.m. in the Common Council Chambers. Members present were: Gary Henriott, Cindy Murray, Norm Childress and Dawn Ross. Absent: Ron Shriner Jacque Chosnek, 1st Deputy City Attorney, was also present. President Henriott called the meeting to order. The Pledge of Allegiance was given to the flag of our Country. MINUTES Mrs. Murray moved for approval of the minutes from the July 9, 2013 regular meeting. Mrs. Ross seconded. Passed. BIDS UNDER ADVISEMENT All Structure Demolition located at 1329 Central Street Jenny Leshney, Public Works Director, stated that the owner of the property has moved forward in the renovation/remodeling and continuing to make progress. Mrs. Leshney recommended rejecting all bids. Mrs. Leshney stated that if progress came to a halt the City of Lafayette would come back and rebid that project. Mr. Childress moved for approval of rejecting all bids. Mrs. Ross seconded. Passed. NEW BUSINESS Engineering Agreement with Wessler Engineering for Elmwood & 27th Street Phase III Sewer Separation Project Mrs. Leshney presented to the Board and recommended approval of an engineering Agreement with Wessler Engineering for Elmwood & 27th Street Phase III Sewer Separation Project. Marty Wessler, Wessler Engineering Representative, stated that the agreement is to replace some of the undersized combined sewer with larger diameter pipe as part of the phase. This agreement will also include rain gardens at Vinton School to be able to do green infrastructure and take some of the stormwater flow off the combined sewer system. The goal is to have the construction completed by the end of 2013. Mrs. Murray moved for approval. Mrs. Ross seconded. Passed. Change Order #2-Durkees Run Interceptor & Earl Avenue Reconstruction Phase 2A Mrs. Leshney presented to the Board and recommended approval of Change Order #2 for the Durkees Run Interceptor & Earl Avenue Reconstruction Phase 2A in the amount of $58,700.00 with Bowen Engineering. This change order allows them to order the larger diameter piping because there is lead time involved. Mr. Childress moved for approval. Mrs. Ross seconded. Passed. Board of Public Works and Safety July 16, 2013 Page 2 Addendum #2-Agreement for Utility Service for Park 350 Subdivision Portion of Lot 11 Bob Foley, Engineering, presented to the Board and recommended approval of Addendum #2-Agreement for Utility Service for Park 350 Subdivision Portion of Lot 11. This is the location for the new FedEx building. Discussion ensued regarding the fees. Mrs. Murray moved for approval. Mrs. Ross seconded. Passed. Addendum #3-Agreement for Utility Service for Lafayette Union Railway Company/Park 350 Subdivision, Portion of Lot 11 Mr. Foley presented to the Board and recommended approval of Addendum #3-Agreement for Utility Service for Lafayette Union Railway Company/Park 350 Subdivision, Portion of Lot 11. Mrs. Ross moved for approval. Mr. Childress seconded. Passed. Purchasing Declaration of Worthless Property-Information Technology Rick Morrissey, Purchasing Manager, presented to the Board and recommended approval of a Declaration of Worthless Property for Information Technology. The worthless items include the following: Item Brand Serial # PC Dell HWPQN11 PC Dell CWPQN11 PC Dell 6WPQN11 Monitor Dell MY-O8R339-47603-2CN-AKJY Monitor Dell MX-08G152-47605-274-AJNN Monitor Dell MX-08G152-47605-274-AJN5 Printer HP MY29K1ND2B UPS Cyber 375SLC48681 UPS APC AB0322143434 Thermal Printer Star Micronics 2400010060600497C Mr. Morrissey stated that the items will be donated to Winski eRecycling. Mrs. Murray moved for approval. Mrs. Ross seconded. Passed. CLAIMS Mike Jones, Controller, presented for Board approval, Claims in the amount of $4,326,258.82. President Henriott asked if there were any further questions other than the ones that were asked and answered in caucus, there were none. Mrs. Murray moved for approval. Mr. Childress seconded. Passed. MISCELLANEOUS Event Street Closure Request-Hands on Trucks President Henriott presented to the Board and recommended approval of an Event Street Closure Request for Hands on Trucks to be held on August 24, 20123 from 8:00am-4:00pm at Imagination Station. Mrs. Ross moved for approval. Mr. Childress seconded. Passed. Board of Public Works and Safety July 16, 2013 Page 3 Special Event Request-Community Walk Group President Henriott presented to the Board and recommended approval of a Special Event Request for the Community Walk Group to be held in July, August, September and October at Riehle Plaza, Big 4 Depot Community Room and the John T. Meyer Bridge. Mrs. Ross moved for approval. Mrs. Murray seconded. Passed. Time: 9:13 a.m. BOARD OF PUBLIC WORKS AND SAFETY Gary Henriott s/s President ATTEST: Mindy Miller s/s Mindy Miller, 1st Deputy Clerk Minutes written by Mindy Miller, 1st Deputy Clerk *A digital audio recording of this meeting is available in the Lafayette City Clerk’s Office. Board of Public Works and Safety July 16, 2013 Page 4