Board of Works

BOARD OF PUBLIC WORKS AND SAFETY MINUTES July 23, 2013 Regular Session: The Board of Public Works and Safety met in regular session on Tuesday, July 23, 2013 at 9:00 a.m. in the Common Council Chambers. Members present were: Gary Henriott, Cindy Murray, Ron Shriner and Norm Childress. Absent: Dawn Ross. Jacque Chosnek, 1st Deputy City Attorney, was also present. President Henriott called the meeting to order. The Pledge of Allegiance was given to the flag of our Country. MINUTES Mr. Childress moved for approval of the minutes from the July 16, 2013 regular meeting. Mrs. Murray seconded. Passed. NEW BUSINESS Engineering Change Order #1-Veteran’s Memorial Parkway & Wabash National Signal Jenny Leshney, Public Works Director, presented to the Board and recommended approval of Change Order #1 for the Veteran’s Memorial Parkway & Wabash National Signal in the amount of $752.64. The change order is for the repair of an unmarked field tile. Mr. Shriner moved for approval. Mr. Childress seconded. Passed. Permission to Advertise-2013 Union Street Resurfacing Mrs. Leshney presented to the Board and recommended approval of a Permission to Advertise the 2013 Union Street Resurfacing Project from the Harrison Bridge to the west side of Erie Street. The publications will run on July 26 and August 2, 2013 with the bid opening on August 13, 2013. Mrs. Murray moved for approval. Mr. Shriner seconded. Passed. Change Order #2-North Street Reconstruction and Integration Stormwater Management Bid Alternate #1 7th St. -9th St. Mrs. Leshney presented to the Board and recommended approval of Change Order #2-North Street Reconstruction and Integration Stormwater Management Bid Alternate #1 7th St. -9th St. in the amount of $12,226.20. The change order includes a change in bedding material to sand, 7th Street tie in, mulch and sod across from St. Boniface. Mr. Childress moved for approval. Mrs. Murray seconded. Passed. Board of Public Works and Safety July 23, 2013 Page 2 Change Order #3-North Street Reconstruction and Integration Stormwater Management Base Bid 9th Street to Erie Mrs. Leshney presented to the Board and recommended approval of Change Order #3-North Street Reconstruction and Integration Stormwater Management Base Bid 9th Street to Erie in the amount of $13,587.72. The change order includes a change in bedding material to sand and work at the 10th Street intersection due to a sink hole. Mr. Childress moved for approval. Mr. Shriner seconded. Passed. Purchasing Permission to Advertise-Enterprise Resource Planning System Rick Morrissey, Purchasing Manager, presented to the Board and recommended approval of a Permission to Advertise the Enterprise Resource Planning System. The publications will be run on July 24 and August 1, 2013 with the bid opening on August 27, 2013. Mr. Morrissey stated that this is for financial package software to operate the city through all the departments. Andy Milam, IT Director, explained the current software that the City of Lafayette uses for financial, purchasing, procurement and Utility Billing. Mr. Milam stated the need for an up-to-date system that will cover all the needs of the City of Lafayette along with the features and functionally that is needed in today’s world. Discussion ensued. Mr. Shriner moved for approval. Mrs. Murray seconded. Passed. Community Development 3rd Amendment to the Agreement between Lafayette Housing Consortium and Habitat for Humanity of Lafayette 2010-2011 Building for Hope Valerie Oakley, Community Development, presented to the Board and recommended approval of 3rd Amendment to the Agreement between Lafayette Housing Consortium and Habitat for Humanity of Lafayette 2010-2011 Building for Hope. This amendment extends the ending date to August 30, 2013. Mrs. Murray moved for approval. Mr. Childress seconded. Passed. Release of Mortgage-120 Washington Street, Lafayette Indiana Mrs. Oakley presented to the Board and recommended approval of a Release of Mortgage for 120 Washington Street Lafayette Indiana. The period of affordability has been met. Mr. Shriner moved for approval. Mr. Childress seconded. Passed. Release of Covenant for Deed Restrictions-120 Washington Street, Lafayette Indiana Mrs. Oakley presented to the Board and recommended approval of a Release of Covenant for Deed Restrictions for 120 Washington Street Lafayette Indiana. Mrs. Murray moved for approval. Mr. Shriner seconded. Passed. Release of Mortgage-1037 Holly Street, Lafayette Indiana Mrs. Oakley presented to the Board and recommended approval of a Release of Mortgage for 1037 Holly Street Lafayette Indiana. The period of affordability has been met. Mrs. Murray moved for approval. Mr. Shriner seconded. Passed. Board of Public Works and Safety July 23, 2013 Page 3 Release of Covenant for Deed Restrcitions-1037 Holly Street, Lafayette Indiana Mrs. Oakley presented to the Board and recommended approval of a Release of Covenant for Deed Restrictions for 1037 Holly Street Lafayette Indiana. Mrs. Murray moved for approval. Mr. Shriner seconded. Passed. Release of Mortgage-2233 Huron, West Lafayette, Indiana Mrs. Oakley presented to the Board and recommended approval of a Release of Mortgage for 2233 Huron, West Lafayette Indiana. The period of affordability has been met. Mr. Childress moved for approval. Mrs. Murray seconded. Passed. Release of Mortgage-3349 Chaucer, Lafayette Indiana Mrs. Oakley presented to the Board and recommended approval of a Release of Mortgage for 3349 Chaucer Lafayette Indiana. The period of affordability has been met. Mr. Childress moved for approval. Mr. Shriner seconded. Passed. Release of Covenant for Deed Restrictions-3349 Chaucer, Lafayette Indiana Mrs. Oakley presented to the Board and recommended approval of a Release of Covenant for Deed Restrictions for 3349 Chaucer Lafayette Indiana. Mrs. Murray moved for approval. Mr. Shriner seconded. Passed. CLAIMS Mike Jones, Controller, presented for Board approval, Claims in the amount of $2,701,399.36. Mrs. Murray had a question on Page 9 regarding the Tippecanoe County Child Care Window Project. Mrs. Murray asked if that was part of their program funding to which Mr. Jones answered ‘yes’. President Henriott asked if there were any further questions other than the ones that were asked and answered in caucus, there were none. Mrs. Murray moved for approval. Mr. Childress seconded. Passed. MISCELLANEOUS Special Event Request-Higley Wedding Ceremony President Henriott presented to the Board and recommended approval of a Special Event Request for the Higley Wedding Ceremony to be held on July 27, 2013 from 6:00pm-7:00pm on the John T. Meyer Bridge. Mrs. Murray moved for approval. Mr. Shriner seconded. Passed. Time: 9:14 a.m. BOARD OF PUBLIC WORKS AND SAFETY Gary Henriott s/s President ATTEST: Mindy Miller s/s Mindy Miller, 1st Deputy Clerk Minutes written by Mindy Miller, 1st Deputy Clerk Board of Public Works and Safety July 23, 2013 Page 4 *A digital audio recording of this meeting is available in the Lafayette City Clerk’s Office. Board of Public Works and Safety July 23, 2013 Page 5