Board of Works

BOARD OF PUBLIC WORKS AND SAFETY MINUTES July 30, 2013 Regular Session: The Board of Public Works and Safety met in regular session on Tuesday, July 30, 2013 at 9:00 a.m. in the Common Council Chambers. Members present were: Gary Henriott, Cindy Murray, Ron Shriner, Norm Childress and Dawn Ross. Jacque Chosnek, 1st Deputy City Attorney, was also present. President Henriott called the meeting to order. The Pledge of Allegiance was given to the flag of our Country. MINUTES Mrs. Murray moved for approval of the minutes from the July 23, 2013 regular meeting. Mrs. Ross seconded. Passed. NEW BUSINESS Engineering Change Order #2-2012 CDBG Sidewalk Replacement Project-Hedgewood Beth Fizel, Engineering, presented to the Board and recommended approval of Change Order #2-2012 CDBG Sidewalk Replacement Project-Hedgewood in the amount of a decrease of $2,646.90 which brings the revised contract amount to $255,330.30. The change order justifies the quantities and changes the completion date from July 1, 2013 to October 31, 2013. Mr. Shriner moved for approval. Mr. Childress seconded. Passed. Change Order #1-Glen Acres Universal Access Ramp Installation Project, Phase II Mrs. Fizel presented to the Board and recommended approval of Change Order #1 for Glen Acres Universal Access Ramp Installation Project Phase II in the amount of an increase of $6,760.00 which brings the revised contract amount to $260,308.50. The change order includes a change in scope adding curb at 420 Lingle so the property owner can fix the sidewalk due to washout. Mr. Childress moved for approval. Mrs. Ross seconded. Passed. Amendment #2-State Road 38 Sidewalk Project President Henriott stated that this item will be tabled. Mr. Shriner moved to table. Mrs. Murray seconded. Tabled. Permission to Advertise-Union Street Drainage Project Dave Griffee, Engineering, presented to the Board and recommended approval of a Permission to Advertise the Union Street Drainage Project to be published on August 1 & 8, 2013 with a bid opening date of August 20, 2013. Mr. Griffee stated that project extends along Union Street from Creasy Lane to Board of Public Works and Safety July 30, 2013 Page 2 Courtland Avenue. The primary purpose of the project is to install new drainage facilities, storm sewer infrastructure and a multiuse trail along the north side of Union Street and new sidewalk construction on the south side of Union Street. Mrs. Ross moved for approval. Mr. Childress seconded. Passed. Community Development Historic Demolition Permit-913 Pontiac Street Jennie Peterson, Community Development, presented to the Board and recommended approval of a Historic Demolition Permit for 913 Pontiac Street. Ms. Peterson recommended waiving the 60 day waiting period on the basis that the building while located in a historic area is not contributing to the area and has no significant historic character or fiber. Mr. Shriner moved to waive the 60 day waiting period. Mr. Childress seconded. Passed. Amendment #1-Agreement between the City of Lafayette and Tippecanoe County Council on Aging, Inc. SHARP 2012-2013 Ms. Peterson presented to the Board and recommended approval of Amendment #1 for the Agreement between the City of Lafayette and Tippecanoe County Council on Aging, Inc for SHARP 2012-2013. The amendment is to extend the time of performance to August 31, 2013. Mr. Childress moved for approval. Mrs. Murray seconded. Passed. Purchasing Recommendation to Proceed-EDF Training North America, LLC-Natural Gas Supplier Rick Morrissey, Purchasing Manager, presented to the Board and recommended approval of a Recommendation to Proceed for EDF Trading North America, LLC-Natural Gas Supplier. The City of Lafayette currently has Energy USA as the natural gas supplier but is opting not to renew their contract. Mr. Morrissey presented the Board with EDF Trading North America will be the new supplier for the City of Lafayette. Mr. Morrissey stated that EDF Energy Services has projected/forecasted a 17% savings across the board. Mike Jones, Controller, stated that if the opportunity presents itself and it is financially feasible, the City of Lafayette will ‘hedge’ the natural gas to protect the budget. Mrs. Ross moved for approval. Mr. Shriner seconded. Passed. CLAIMS Mike Jones, Controller, presented for Board approval, Claims in the amount of $2,921,928.87. President Henriott asked if there were any further questions other than the ones that were asked and answered in caucus, there were none. Mrs. Murray moved for approval. Mr. Childress seconded. Passed. MISCELLANEOUS Ted Bumbleburg, Parks Superintendent, announced that there is a survey available on the Parks Department website at www.lafayette.parks.org . This is a short survey to gather input on the future of Loeb Stadium. The survey will be available for about 30 days. Time: 9:12 a.m. Board of Public Works and Safety July 30, 2013 Page 3 BOARD OF PUBLIC WORKS AND SAFETY Gary Henriott s/s President ATTEST: Mindy Miller s/s Mindy Miller, 1st Deputy Clerk Minutes written by Mindy Miller, 1st Deputy Clerk *A digital audio recording of this meeting is available in the Lafayette City Clerk’s Office. Board of Public Works and Safety July 30, 2013 Page 4