Board of Works

BOARD OF PUBLIC WORKS AND SAFETY MINUTES August 6, 2013 Regular Session: The Board of Public Works and Safety met in regular session on Tuesday, August 6, 2013 at 9:00 a.m. in the Common Council Chambers. Members present were: Gary Henriott, Norm Childress and Dawn Ross. Absent: Ron Shriner and Cindy Murray Edward Chosnek, City Attorney, was also present. President Henriott called the meeting to order. The Pledge of Allegiance was given to the flag of our Country. MINUTES Mrs. Ross moved for approval of the minutes from the July 30, 2013 regular meeting. Mr. Childress seconded. Passed. PROPOSAL OPENING Elmwood Avenue & 27th Street Phase III Sewer Separation Project This being the time set to open proposals for the Elmwood Avenue & 27th Street Phase III Sewer Separation Project the following proposals were received and opened: Bowen Engineering Indianapolis, Indiana Proposal: $2,094,500.00 Additional: $100,000.00 for Rain Garden Construction Mr. Childress moved to take the proposals under advisement for further review. Mrs. Ross seconded. Passed OLD BUSINESS Amendment #2-State Road 38 Sidewalk Project (Tabled 7/30/2013) Beth Fizel, Engineering, presented to the Board and recommended approval of Amendment #2 for State Road 38 Sidewalk Project. The amendment is for the contract between the City of Lafayette and Bernardin, Lochmueller and Associates for the design of the pedestrian signals at State Road 38 & Kingsway Drive along with State Road 38 & Poplar. The amendment is in the amount of $6,100.00 which brings the revised contract amount to $73,800.00. Mrs. Ross moved for approval Mr. Childress seconded. Passed. Board of Public Works and Safety August 6, 2013 Page 2 NEW BUSINESS Engineering Permission to Advertise-Twyckenham Blvd & Poland Hill Road Roundabout Jenny Leshney, Public Works Director, presented to the Board and recommended approval of a Permission to Advertise the Twyckenham Blvd & Poland Hill Road Roundabout. The publications will run on August 8 & 15, 2013 with the bid opening on August 27, 2013. The funds for this project will be paid out of the Twyckenham TIFF. Mr. Childress moved for approval. Mrs. Ross seconded. Passed. Contract with Christopher Burke Engineering for Union Street Drainage Project Construction Observation Mrs. Leshney presented to the Board and recommended approval of a Contract with Christopher Burke Engineering for the Union Street Drainage Project Construction Observation. The Union Street Drainage Project is the final phase of the Orchard Heights Drainage Project. The contract includes curb and sidewalks along Union Street from Creasy Lane to Courtland Avenue, sidewalks on the south side of Union Street and a trail connection on the north side of Union Street. Jeremy Morris, Christopher Burke Engineering, gave a brief history of the work the Christopher Burke Engineering has done with the City of Lafayette in the past few years. Mr. Morris announced that Raul Sinha will be the local resident engineer for Christopher Burke Engineering that will be working on the project with the City of Lafayette. Mr. Morris stated that this is a 90 day project. Mr. Childress moved for approval. Mrs. Ross seconded. Passed. Supplemental Agreement #5-Old Romney Road Reconstruction and Twyckenham Blvd Roundabout and Trail Project Mrs. Leshney presented to the Board and recommended approval of Supplemental Agreement #5 for the Old Romney Road Reconstruction and Twyckenham Blvd Roundabout and Trail Project. Earlier this year, the City of Lafayette was able to secure an additional $600,000.00 in federal funds to fund a portion of this trail project. Originally the City of Lafayette was going to use local funds but the original agreement did not include all of the necessary submittals required for the LPA INDOT process. This supplement fills that gap meaning to get the $600,000.00 the city needs to spend the engineering monies portion. Mrs. Ross moved for approval. Mr. Childress seconded. Passed. Community Development Cooperative Agreement with the City of Lafayette and the Indiana Department of Natural Resources Jennie Peterson, Community Development, presented to the Board and recommended approval of a Cooperative Agreement with the City of Lafayette and the Indiana Department of Natural Resources (INDNR) in the amount of $11,000.00. The INDNR requested to host the annual Commission Assistance and Mentoring Program (CAMP) on August 23-24, 2013. The training is specially designed to benefit Historic Preservation Commission members and staff with national trainers who are experts in the historic preservation field. Mrs. Ross moved for approval. Mr. Childress seconded. Passed. Board of Public Works and Safety August 6, 2013 Page 3 CLAIMS Paula King, Controller’s Office, presented for Board approval, Claims in the amount of $1,148,730.60 however removing line item Indiana Traffic Services in the amount of $22,227.15 which brings the new claims amount to $1,126,503.45. The removal of the line item reflects a change order not processed to date. President Henriott asked if there were any further questions other than the ones that were asked and answered in caucus, there were none. Mr. Childress moved for approval. Mrs. Ross seconded. Passed. MISCELLANEOUS Special Event Request-Boiler Bridge Bash President Henriott presented to the Board and recommended approval of a Special Event Request for Boiler Bridge Bash to be held on August 15, 2013 from 4:00pm-9:00pm at Riehle Plaza, the Big 4 Depot Community Room and the John T. Meyer Bridge. Mrs. Ross moved for approval. Mr. Childress seconded. Passed. Event Street Closure Request-YWCA Corn Hole Classic Angela Lucas presented to the Board and recommended approval of an Event Street Closure for the YWCA Corn Hole Classic to be held on August 24, 2013 from 8:00am-10:00pm in the parking lot across from the YWCA along with closing Cincinnati Street from 6th Street to 7th Street. Mr. Childress moved for approval. Mrs. Ross seconded. Passed. Event Street Closure Request-St. Boniface GermanFest President Henriott presented to the Board and recommended approval of an Event Street Closure Request for the St. Boniface GermanFest to be held on September 6 & 7, 2013 from 7:00am-12:00midnight at St. Boniface Church campus and surrounding streets. Mrs. Ross moved for approval. Mr. Childress seconded. Passed. ANNOUNCEMENT Ted Bumbleburg, Parks Superintendent, announced that there will be a meeting regarding the future of Loeb Stadium on August 21, 2013 from 5:00pm-6:30pm at Loeb Stadium. Mr. Bumbleburg reminded everyone that there are two surveys available on the city website for the Loeb Stadium and the 5 Year Master Plan. Patrick Flannelly, Chief of Police, announced the 30th Anniversary of National Night Out and invited the Board members and the community to join the Lafayette Police Department at the Colt World Series tonight. Police Officers will be in attendance to talk to citizens about how to strengthen neighborhood associations where they live and prizes will be handed out. President Henriott stated that it is Unplug & Read Week and encouraged everyone to sit down with your kids and grandkids and read. Time: 9:21 a.m. Board of Public Works and Safety August 6, 2013 Page 4 BOARD OF PUBLIC WORKS AND SAFETY Gary Henriott s/s President ATTEST: Mindy Miller s/s Mindy Miller, 1st Deputy Clerk Minutes written by Mindy Miller, 1st Deputy Clerk Ordinance Violations Bureau From the Office of the Engineer: 1st Letter Summary (362 issued) 2nd Letter Summary (4 issued) and Ticket Summary (55 issued) from the Ordinance Violations Bureau for the month of July 2013. *A digital audio recording of this meeting is available in the Lafayette City Clerk’s Office. Board of Public Works and Safety August 6, 2013 Page 5