Board of Works

BOARD OF PUBLIC WORKS AND SAFETY MINUTES October 1, 2013 Regular Session: The Board of Public Works and Safety met in regular session on Tuesday, October 1, 2013 at 9:00 a.m. in the Common Council Chambers. Members present were: Cindy Murray, Norm Childress, Gary Henriott and Dawn Ross. Absent: Ron Shriner Ed Chosnek, City Attorney, was also present. President Henriott called the meeting to order. The Pledge of Allegiance was given to the flag of our Country. MINUTES Mrs. Murray moved for approval of the minutes from the September 24, 2013 regular meeting. Mrs. Ross seconded. Passed. BID UNDER ADVISEMENT Enterprise Resource Planning System President Henriott stated that this item will remain under advisement. NEW BUSINESS Engineering Acceptance for Maintenance-Hawthorne Lakes Subdivision, Phase 2 Bob Foley, Engineering, presented to the Board and recommended approval of an Acceptance for Maintenance for Hawthorne Lakes Subdivision Phase 2. This project is located on the east side of CR 550 East, between McCarty Lane and CR 50 S. This is for sewer and water only because it is located outside the City of Lafayette. The maintenance bond is provided by Valenti-Held in the amount of $19,854.70. Mr. Childress moved for approval. Mrs. Ross seconded. Passed. Subdivision Variance-Brittany Chase Mr. Foley presented to the Board and recommended approval of a Subdivision Variance for Brittany Chase. The variance is to reduce the minimum required street width from 30-ft to 28-ft for Dillon Drive and Queencastle Drive. The site is located north of Veteran’s Memorial Parkway and west of Concord Road. Mrs. Murray moved for approval. Mr. Childress seconded. Passed. Community Development Amendment #1-Agreement between Lafayette Housing Authority Consortium and Wabash Center Inc. 2006-2007 Group Homes Board of Public Works and Safety October 1, 2013 Page 2 Valerie Oakley, Community Development, presented to the Board and recommended approval of Amendment #1 for Agreement between Lafayette Housing Authority Consortium and Wabash Center Inc 2006-2007 Group Homes. The HOME regulations require new construction rental projects to have at least twenty year affordability periods. This amendment changes the agreement from 15 years to 20 years. Mrs. Ross moved for approval. Mrs. Murray seconded. Passed. Release of Mortgage-1011 Heath Street, Lafayette Indiana Mrs. Oakley presented to the Board and recommended approval of a Release of Mortgage for 1011 Heath Street. The mortgage was paid off. Mr. Childress moved for approval. Mrs. Ross seconded. Passed. Water Works 2013 Fall Flushing Schedule Kerry Smith, Water Works Superintendent, announce that fall flushing would begin Sunday October 6, 2013 for two weeks from 10:00pm-6:00am on Sunday-Thursday. If you have any concerns to call the Water Works plant at 765-807-1700. CLAIMS Mike Jones, Controller, presented for Board approval, Claims in the amount of $588,962.73. President Henriott asked if there were any further questions other than the ones that were asked and answered in caucus, there were none. Mrs. Murray moved for approval. Mrs. Ross seconded. Passed. MISCELLANEOUS Special Event Request-Bras Across the Wabash President Henriott presented to the Board and recommended approval of a Special Event Request for Bras Across the Wabash to be held on October 29, 2013 from 6:00pm-8:00pm on the John T. Meyer Bridge. Mrs. Ross moved for approval. Mrs. Murray seconded. Passed. Taxi Cab Permit David Payne, Deputy Chief of Police, presented to the Board and recommended approval of a taxi cab permit for Craig Stephenson and Christopher Collier. Mr. Childress moved for approval. Mrs. Ross seconded. Passed. Economic Development Announcement-Ashley Scott Dennis Carson, Economic Development Director, announced that MatchBOX LLC is fully under construction and plans to be done by the end of the year and open up the facility the first quarter of 2014. Mr. Carson announced Ashley Scott as the Operations Manager for MatchBOX LLC. Ashley Scott stated that she is really excited to get started. Ms. Scott gave a little of her background, work history and achievements. The Board welcomed Ms. Scott. Board of Public Works and Safety October 1, 2013 Page 3 Time: 9:12 a.m. BOARD OF PUBLIC WORKS AND SAFETY Gary Henriott s/s President ATTEST: Mindy Miller s/s Mindy Miller, 1st Deputy Clerk Minutes written by Mindy Miller, 1st Deputy Clerk *A digital audio recording of this meeting is available in the Lafayette City Clerk’s Office. Board of Public Works and Safety October 1, 2013 Page 4