Board of Works

BOARD OF PUBLIC WORKS AND SAFETY MINUTES October 15, 2013 Regular Session: The Board of Public Works and Safety met in regular session on Tuesday, October 15, 2013 at 9:00 a.m. in the Common Council Chambers. Members present were: Cindy Murray, Norm Childress, Gary Henriott and Dawn Ross. Absent: Ron Shriner Jacque Chosnek, 1st Deputy City Attorney, was also present. President Henriott called the meeting to order. The Pledge of Allegiance was given to the flag of our Country. MINUTES Mrs. Ross moved for approval of the minutes from the October 8, 2013 regular meeting. Mr. Childress seconded. Passed. BID UNDER ADVISEMENT Enterprise Resource Planning System President Henriott stated that this item will remain under advisement. NEW BUSINESS Engineering Change Order #2-3rd Street & Alabama Street Streetscape Project Jenny Leshney, Public Works Director, presented to the Board and recommended approval of Change Order #2 for the 3rd Street & Alabama Street Streetscape Project. The change order includes paving the juror lot, paving on 3rd Street near the new CityBus Depot and additional milling and paving required for drainage on the parking lane on South Street. The change order is in the amount of $37,347.20 which brings the revised contract amount to $1,076,667.57. President Henriott noted that the Board of Works did not approve the original contract; instead it was approved through the Redevelopment Commission. The Board of Works is approving this change order due to timing issues. Mrs. Murray moved for approval. Mr. Childress seconded. Passed. Legal Counsel Industrial Waste Management Contract for Professional Environmental Services Mayor Roswarski presented to the Board and recommended approval of the Industrial Waste Management Contract for Professional Environmental Services in the amount of $259,000.00. Mayor Roswarski stated that WREC was created in 2005 and have worked with community members to formulate a master plan to develop the urban core of the river. North Central Health Services is the primary funder of the grant money associated with this project. Mayor Roswarski announced that from Board of Public Works and Safety October 15, 2013 Page 2 the 52 bridge all the way down to Shamrock Park the City of Lafayette has acquired almost all the parcels of ground that are needed for the project. An OCRA grant provides funds to demolish and clean up the property at 1 South Street owned by WREC. Stan Lambert stated that the grant received is in the amount of $500,000.00 with a 10% local match with WREC. The funding is through the innkeeper’s tax allocation of $50,000.00 for a total project cost of $550,000.00. Mr. Lambert stated that the project will clean up the environmental surface and ground contamination that is on site along with demolishing the two existing metal pole barn structures on site. Discussion ensued. President Henriott requested that the standard contractual requirements are included in future contracts with the City of Lafayette. Ms. Chosnek stated that the contracts are being signed by the City of Lafayette. WREC did do the procurement for the contracts and followed all requirements of Indiana Public Works Projects for biding and solicitation. Mr. Childress moved for approval. Mrs. Ross seconded. Passed. Contract-1 South Street Project with Denney Excavating and WREC President Henriott presented to the Board and recommended approval of a Contract for 1 South Street Project with Denney Excavating in the amount of $281,000.00. The contract includes demolition and excavation of the property. Mr. Childress moved for approval. Mrs. Murray seconded. Passed. Notice to Proceed-1 South Street Project with Denney Excavating and WREC President Henriott presented to the Board and recommended approval of a Notice to Proceed for the 1 South Street Project. Work on the project will begin immediately. Mrs. Ross moved for approval. Mr. Childress seconded. Passed. Water Pollution Control Wastewater Solutions Inc. Contract Brad Talley, Water Pollution Control Superintendent, stated that the City of Lafayette was issued a new permit from the State of Indiana which was effective August 1, 2013. Within the new permit was a new limit of 1.0 mg/L monthly average of phosphorus. Mr. Talley stated that the city has not treated for in the past and does not have the current capabilities to treat for phosphorus. The new permit from the State of Indiana expires on August 1, 2016, a 3-year permit. Mr. Talley presented to the Board and recommended approval of a Contract with Wastewater Solutions Inc to provide support from an Operations Specialist point of view. The 2-year contract is in the not-to-exceed amount of $34,000.00. This is a multi-faceted project overall evaluations of various designs and/or projects will need to be considered for compatibility and impact on the current treatment plant operations. Mr. Talley stated that the current work will be funded through the depreciation fund. Mrs. Murray moved for approval subject to additional insurance requirements. Mr. Childress seconded. Passed. American Structurepoint Inc. Contract Mr. Talley presented to the Board and recommended approval of a Contract with American Structurepoint Inc in the amount not-to-exceed $63,200.00. The contract will provide support with the City’s Industrial Discharges and other aspects on the collection system. This will include an evaluation of main pumping stations for potential chemical addition to assist with phosphorus reduction prior to it reaching the treatment plant. Supplemental testing and biosolids management in regards to the collection system are also included in the scope of work. Mr. Childress moved for approval. Mrs. Ross seconded. Passed. Board of Public Works and Safety October 15, 2013 Page 3 Greeley and Hansen LLC Contract Mr. Talley presented to the Board and recommended approval of a Contract with Greeley and Hansen LLC in the amount not-to-exceed $288,100.00. The contract will provide support for the development and design of chemical phosphorus removal facilities at the wastewater treatment plant. The contract includes additional sampling that may be necessary at the plant, evaluation of future biological phosphorus removal. Mrs. Ross moved for approval. Mrs. Murray seconded. Passed. . CLAIMS Mike Jones, Controller, presented for Board approval, Claims in the amount of $1,321,777.37. President Henriott asked if there were any further questions other than the ones that were asked and answered in caucus. Mr. Jones answered the Boards questions regarding the claims. Mr. Childress moved for approval. Mrs. Ross seconded. Passed. MISCELLANEOUS Event Street Closure Request-Purdue Boilermaker Half Marathon Don Carr, Tuxedo Brothers Event Management, presented to the Board and recommended approval of an Event Street Closure Request for the Purdue Boilermaker Half Marathon to be held on October 19, 2013 from 8:00am-10:30am. Mrs. Ross moved for approval. Mr. Childress seconded. Passed. Fall Leaf Pick-Up Schedule Tim Bullis, Fleet Maintenance, announced the 2013 fall leaf pick-up will begin October 21, 2013 with Friday’s trash route working north through the city until November 22, 2013 ending with Monday’s trash route. Mr. Bullis reminded citizens to place the leaves at the curb line and to use biodegradable paper bags. ANNOUNCEMENTS Mayor Roswarski invited the Board to read over the Economic Trends Handout that is full of information relating to community trends. The Mayor thanked the Board for supporting the WREC contracts along with the phosphorus contracts. Time: 9:37 a.m. BOARD OF PUBLIC WORKS AND SAFETY Gary Henriott s/s President ATTEST: Mindy Miller s/s Mindy Miller, 1st Deputy Clerk Minutes written by Mindy Miller, 1st Deputy Clerk *A digital audio recording of this meeting is available in the Lafayette City Clerk’s Office. Board of Public Works and Safety October 15, 2013 Page 4