Board of Works

BOARD OF PUBLIC WORKS AND SAFETY MINUTES October 8, 2013 Regular Session: The Board of Public Works and Safety met in regular session on Tuesday, October 8, 2013 at 9:00 a.m. in the Common Council Chambers. Members present were: Cindy Murray, Norm Childress, Gary Henriott, Dawn Ross and Ron Shriner Ed Chosnek, City Attorney, was also present. President Henriott called the meeting to order. The Pledge of Allegiance was given to the flag of our Country. MINUTES Mrs. Murray moved for approval of the minutes from the October 1, 2013 regular meeting. Mr. Shriner seconded. Passed. BID UNDER ADVISEMENT Enterprise Resource Planning System President Henriott stated that this item will remain under advisement. NEW BUSINESS Engineering Change Order #4-North Street Reconstruction/Base Bid 9th Street to Erie Jenny Leshney, Public Works Director, presented to the Board and recommended approval of Change Order #4 for North Street Reconstruction Project Base Bid for 9th Street to Erie Street in the amount of $31,887.09. The change order adjusts all the quantities for the project. Mr. Shriner moved for approval. Mrs. Ross seconded. Passed. Change Order #3-North Street Reconstruction/Bid Alternate 7th-9th Street Mrs. Leshney presented to the Board and recommended approval of Change Order #3 for North Street Reconstruction Project Bid Alternate 7th-9th Street in the amount of $2,470.50. The change order is for an alley modification west of 9th Street on the north side of the street. Mrs. Ross moved for approval. Mr. Childress seconded. Passed. Change Order #4-North Street Reconstruction/Bid Alternate 7th-9th Street Mrs. Leshney presented to the Board and recommended approval of Change Order #4 for North Street Reconstruction Project Bid Alternate 7th-9th Street in the amount of $10,031.70. The change order adjusts all the quantities for the project. Mrs. Murray moved for approval. Mr. Childress seconded. Passed. Board of Public Works and Safety October 8, 2013 Page 2 Community Development Amendment #1-Agreement between City of Lafayette and Mental Health America of Tippecanoe County, Inc. for the MHA Day Shelter Restroom Renovation Project Jennie Peterson, Community Development, presented to the Board and recommended approval of Amendment #1 for Agreement between the City of Lafayette and Mental Health America of Tippecanoe County, Inc. for the MHA Day Shelter Restroom Renovation Project. The amendment is for a time extension through February 28, 2014 for additional architectural work needed to complete the project. President Henriott noted a scrivener’s error on Exhibit A that states a completion date of June 30, 2013 but needs to reflect a date of February 28, 2014. Mr. Shriner moved for approval subject to the date change. Mrs. Ross seconded. Passed. Purchasing Declaration of Worthless Property-Information Technology Rick Morrissey, Purchasing Manager, presented to the Board and recommended approval of a Declaration of Worthless Property for Information Technology. The worthless property includes the following: Air Filter Holmes No Serial # Present PC Gorilla Systems Rack Mount PC GORCASE17045 UPS APC 4B0722P70069 UPS APC PB0141121496 HP Monitor MY04073796 HP Printer MY4AM3BXMD Camera ATM-N A09T1690011 Camera Sony 3008979 PC Dell SKHLBD1 PC Dell F5BSX91 ID Printer MAGiCARD 45E3737 Telephone Toshiba LC310022 Switch 3Com 0200/7P2F130336 Envelope Feeder HP JPBLB24337 Video Card Dell CN0KJ334-13740-699-007C Video Card Dell CN0KJ3341374069900JC Monitor Dell CN03K648466332A73E0U PC Dell 9QDK521 PC Dell CPDK521 PC Dell BPDK521 PC Dell 7QDK521 Mr. Morrissey stated that the worthless property will be taken to Winski eRecycling for disposal. Mr. Shriner moved for approval. Mrs. Murray seconded. Passed. Board of Public Works and Safety October 8, 2013 Page 3 Declaration of Surplus Property-Police Department Mr. Morrissey presented to the Board and recommended approval of a Declaration of Surplus Property for the Police Department. The surplus item includes the following: Dell 19” 2009 monitor serial number CN-OG51ON-72872-979-1GFI Mr. Morrissey stated that the monitor will be donated to the Lyn Treece Boys & Girls Club. Mrs. Ross moved for approval. Mr. Childress seconded. Passed. CLAIMS Mike Jones, Controller, presented for Board approval, Claims in the amount of $2,668,135.60. President Henriott asked if there were any further questions other than the ones that were asked and answered in caucus, there were none. Mr. Childress moved for approval. Mrs. Murray seconded. Passed. MISCELLANEOUS Proclamation-Mental Illness Awareness Week The Mayor read the following Proclamation: Mental Illness Awareness Week WHEREAS, serious mental illness such as major depression, bipolar disorder, schizophrenia, obsessive- compulsive disorder, severe anxiety disorders, borderline personality disorder, and posttraumatic stress disorders affect one in every four people annually; WHEREAS, serious mental illness is a highly treatable medical illness of the brain posing the same concern as cancer, heart disease, diabetes and other illnesses; WHEREAS, scientific research is constantly working toward breakthroughs in the understanding of mental illness, resulting in more effective treatments to allow people to reclaim full and productive lives, WHEREAS, misunderstandings exist about mental illness and social culture often wrongly imposes a stigma on mental illness; WHEREAS, every citizen and community can make a difference in helping to improve the lives of individuals and families affected by mental illness; NOW, THEREFORE BE IT RESOLVED, I Tony Roswarski, Mayor of Lafayette do hereby proclaim October 6 through October 13, 2013 as Mental Illness Awareness Week in Lafayette, Indiana to increase public awareness of mental illness and to promote treatment and recovery. Ken Ritchey, NAMI President, thanked the Mayor and the Board for the proclamation and to help increase the public awareness of mental illness. Mr. Ritchey announced the NAMI Fall Classic walk/run that will be held on October 13, 2013 at the Municipal Golf Course. Time: 9:11 a.m. Board of Public Works and Safety October 8, 2013 Page 4 BOARD OF PUBLIC WORKS AND SAFETY Gary Henriott s/s President ATTEST: Mindy Miller s/s st Mindy Miller, 1 Deputy Clerk Minutes written by Mindy Miller, 1st Deputy Clerk *A digital audio recording of this meeting is available in the Lafayette City Clerk’s Office.