Board of Works

BOARD OF PUBLIC WORKS AND SAFETY MINUTES January 21, 2014 Regular Session: The Board of Public Works and Safety met in regular session on Tuesday, January 21, 2014 at 9:00 a.m. in the Common Council Chambers. Members present were: Gary Henriott, Cindy Murray, Norm Childress, Dawn Ross and Ron Shriner Ed Chosnek, City Attorney, was also present. President Henriott called the meeting to order. The Pledge of Allegiance was given to the flag of our Country. MINUTES Mr. Childress moved for approval of the minutes from the January 14, 2014 regular meeting. Mrs. Murray seconded. Passed. BIDS UNDER ADVISEMENT 100’ Rear Mount Aerial Platform President Henriott stated that this will remain under advisement. MISCELLANEOUS Special Event Request-Press Announcement President Henriott presented to the Board and recommended approval of a Special Event Request for a Press Announcement for Steve Meyer to be held on January 22, 2014 from 4:30pm-6:00pm in the Big 4 Depot Community Room. Mrs. Ross moved for approval. Mr. Childress seconded. Passed. President Henriott and Mrs. Murray abstained. Mr. Shriner left the meeting at 9:04 a.m. NEW BUSINESS Engineering Contract-Durkees Run & Earl Avenue Phase 2C Jenny Leshney, Public Works Director, presented to the Board and recommended approval of a Contract for Durkees Run & Earl Avenue Phase 2C with Bowen Engineering in the amount of $12,653,000.00. The contract includes the completion of the separate sewers from State Street to Earl Avenue to Main Street, water main location from Kossuth Street north to South Street, complete reconstruction of Earl Avenue from State Street to South Street and traffic signal improvements. Steve Nutt, Bowen Engineering Representative, summarized the cost savings the City of Lafayette will accrue with the completion of this project. The overall savings in a 20 year period is $17,052,580.00. The project is Board of Public Works and Safety January 21, 2014 Page 2 scheduled to start mid-February work through the remainder of the year. Mrs. Murray moved for approval. Mr. Childress seconded. Passed. Supplemental Agreement #1-Sagamore Parkway Reconstruction, Phase 2 Mrs. Leshney presented to the Board and recommended approval of Supplemental Agreement #1 for Sagamore Parkway Reconstruction Phase 2 with Butler, Fairman & Seufert in the amount of $928,260.00 which brings the total project amount to $1,172,060.00. The supplement is for detailed construction drawings, utility relocation for wastewater and fresh water, landscape services and work with private utilities. Mrs. Ross moved for approval. Mr. Childress seconded. Passed. Purchasing Declaration of Worthless Property-Facilities Rick Morrissey, Purchasing Manager, presented to the Board and recommended approval of a Declaration of Worthless Property for 100 metal folding chairs. Mr. Morrissey stated that the chairs are old and rusty and over time have become a risk hazard. Mrs. Murray moved for approval. Mr. Childress seconded. Passed. Police Taxi Cab Permits Captain Chris Downard presented to the Board and recommended approval of 19 Taxi Cab Permits which includes the following list: Hutch Davis Michael A. Lee David Ackman Ernestine Engle Benjamin P. Paxton Russell Flack Lester Chaney Danny E. Garrison Floyd G. Idle Gary Barker April Renee Hester John Richard Prewitt III Rodney Hester Daniel Tierney Saroyan F. Hester Tara Hightower Ericca Latrice Marguette Miller Debra L. Pellam Marvin R. Sparger Jr. Captain Downard stated that all applicants have clean driving records and criminal records. Mrs. Ross moved for approval. Mrs. Murray seconded. Passed. Board of Public Works and Safety January 21, 2014 Page 3 CLAIMS Mike Jones, Controller, presented for Board approval, Claims in the amount of $5,858,800.22. President Henriott asked if there were any further questions and there were none. Mr. Childress moved for approval. Mrs. Ross seconded. Passed. DEPARTMENTAL UPDATE Water Works Kerry Smith, Water Works Superintendent, gave the following update: The following is a report on some of the main things we are working on at the Lafayette Water Works. 1. So far this season we have had 47 broken water mains and several less severe leaks, such as services and meters, etc. Our season for these runs from October to March/April. In calendar year 2013, we had 79 broken mains. We average around 65, so 2013 was definitely a banner year for us. 2. Three of our meter routes that are comprised of the new Neptune meters were read under all the snow we had during the big event of a couple of weeks ago. Of the 1,742 meters in those three routes, only 14 failed to capture. I think this is phenomenal. 3. In 2014, we will continue our meter change-out program. We plan on changing 3,000 meters this year. 4. Our new SCADA system has been built and underwent bench testing last week and should be up and running by the end of February. 5. We are in the process of installing on-site generation of sodium hypochlorite at our Glick facility. We have been making our own sodium hypo at our Canal Rd. facility since 2008. 6. Last year we installed a natural gas powered generator at the Fire Training Center to carry that facility in the event of a power failure. 7. Last year we drilled and performed pumping tests on five test wells at the Aretz Airport Site. We determined that we would be able to expect 5 million gallons per day from this site. 8. We have also been helping to plow snow this winter and during the snow, we had two fire hydrants hit and put out of service. We are waiting on parts to make repairs. Time: 9:21 a.m. BOARD OF PUBLIC WORKS AND SAFETY Gary Henriott s/s President ATTEST: Mindy Miller s/s Mindy Miller, 1st Deputy Clerk Minutes written by Mindy Miller, 1st Deputy Clerk Board of Public Works and Safety January 21, 2014 Page 4 *A digital audio recording of this meeting is available in the Lafayette City Clerk’s Office.