Board of Works

BOARD OF PUBLIC WORKS AND SAFETY MINUTES March 11, 2014 Regular Session: The Board of Public Works and Safety met in regular session on Tuesday, March 11, 2014 at 9:00 a.m. in the Common Council Chambers. Members present were: Gary Henriott, Cindy Murray, Dawn Ross, Ron Shriner and Norm Childress. Jacque Chosnek, 1st Deputy City Attorney, was also present. President Henriott called the meeting to order. The Pledge of Allegiance was given to the flag of our Country. MINUTES Mr. Childress moved for approval of the minutes from the March 4, 2014 regular meeting. Mr. Shriner seconded. Passed. NEW BUSINESS Engineering Addendum #7-52 South Subdivision/Phase 2 Jessup Paper Box Bob Foley, Engineering Office, presented to the Board and recommended approval of Addendum #7 for the 52 South Subdivision Phase 2 for Jessup Paper Box in the US 52 South Industrial Subdivision Phase 2. This is for Lot 7 1.177 acres. Mr. Shriner moved for approval. Mrs. Ross seconded. Passed. Utility Service Agreement-Jessup Paper Box/4775 Dale Drive Mr. Foley presented to the Board and recommended approval of a Utility Service Agreement for Jessup Paper Box 4775 Dale Drive which is adjacent to the subdivision. Mr. Shriner moved for approval. Mrs. Murray seconded. Passed. CSX Agreement for John T. Myers and Riehle Plaza Bridges Jenny Leshney, Public Works Director, presented to the Board and recommended approval of CSX Agreement for John T. Myers and Riehle Plaza Bridges in the amount of $109,384.00. Mr. Childress moved for approval. Mrs. Ross seconded. Passed. Water Pollution Control Agreement with Green Circuit Holdings for Solar Energy/Duke Energy Mark Moore, Water Pollution Control, presented to the Board and recommended approval of an Agreement with Green Circuit Holdings for Solar Energy/Duke Energy. The agreement is for technical assistance in preparing a proposal for Duke Energy for Solar Energy. Green Circuit will provide services associated with the RFP response in two phases. The first includes the execution and items associated Board of Public Works and Safety March 11, 2014 Page 2 with submitting the RFP response to Duke Energy by March 28th, 2014 in the amount not to exceed $23,275.00. The second phase would include the associated costs for negotiations with Duke Energy if needed. The second phase is not to exceed $12,725.00. Mayor Roswarski stated that he was very excited about the next phase in the solar field. The goal is to get the treatment plant completely self-sustaining. Mr. Shriner moved for approval. Mrs. Murray seconded. Passed. Purchasing Declaration of Surplus Property-Water Works Plant Rick Morrissey, Purchasing Manager, presented to the Board and recommended approval of a Declaration of Surplus Property for the Water Works Plant. The inventory of meter fittings of various sorts, valued at $10,089.17 is obsolete because of lead content, does not meet EPA standards and cannot be used and it will be sold to Oscar Winski for scrap value. Mr. Childress moved for approval. Mrs. Ross seconded. Passed. Declaration of Surplus Property-Fire Department Mr. Morrissey presented to the Board and recommended approval of a Declaration of Surplus Property for the Fire Department. The surplus items include two sleds that have been taken out of service and are no longer needed. One sled will be donated to the Tippecanoe County Dive Team and the other sled will be sold on Propertyroom.com. Mrs. Murray moved for approval. Mr. Childress seconded. Passed. Declaration of Worthless Property-Fleet Maintenance Mr. Morrissey presented to the Board and recommended approval of a Declaration of Worthless Property for Fleet Maintenance. The worthless property includes: 1998 Lodal Evo Combo VIN# 1L9AP69B8WK006191. Mr. Childress moved for approval. Mrs. Murray seconded. Passed. Declaration of Worthless Property-Information Technology Mr. Morrissey presented to the Board and recommended approval of a Declaration of Worthless Property for Information Technology. The worthless property includes the following: Type Manufacturer Serial HP Deskjet 960c HP illegible due to ink leak HP Deskjet 6122 HP my2at2b196 UPS-350 APC 3B0720X27240 UPS-350 APC AB0322142779 Monitor Dell MY08R339476032CHAHP5 UPS-350 APC AB0244245948 OPTIPLEX GX520 Dell C7BSX91 Monitor Dell 157358801 Speaker Dell CN0C730C716230383533 BE500U APC BB0520007444 BE350R APC 3B0720X27809 BE350R APC 3B0720X27269 BE350R APC 3B0720X26342 BE350R APC 3B0720X26343 BE350R APC 3B0720X26330 Board of Public Works and Safety March 11, 2014 Page 3 E475 Laptop Gateway 4715445-0001 Pocketjet 3 Pentax 41225476 DP-C354 Panasonic FGE4ZX00144 2060 Toshiba RG722617 Business Inkjet 2800 HP TH66N5Z02W Dell 2335dn Dell 2WP5FG1 This equipment has served their useful life or is no longer working. Once declared as worthless property, it will be taken to Winski eReycling for disposal. Mr. Shriner moved for approval. Mr. Childress seconded. Passed. Community Development Release of Mortgage-240 Schilling Street, West Lafayette Indiana Mrs. Jacobsen presented to the Board and recommended approval of a Release of Mortgage for 240 Schilling Street West Lafayette, Indiana. Mr. Childress moved for approval. Mrs. Murray seconded. Passed. CLAIMS Mike Jones, Controller, presented for Board approval, Claims in the amount of $2,423,015.61. President Henriott asked if there were any further questions and there were none. Mr. Childress moved for approval. Mr. Shriner seconded. Passed. MISCELLANEOUS Taxi Cab Permit Chief Flannelly presented to the Board and recommended approval of 3 Taxi Cab Permits for Jason Morehouse, Jesse Murray and David Steinwald. Mrs. Ross moved for approval. Mrs. Murray seconded. Passed. Time: 9:12 a.m. BOARD OF PUBLIC WORKS AND SAFETY Gary Henriott s/s President ATTEST: Mindy Miller s/s Mindy Miller, 1st Deputy Clerk Minutes written by Mindy Miller, 1st Deputy Clerk *A digital audio recording of this meeting is available in the Lafayette City Clerk’s Office. Board of Public Works and Safety March 11, 2014 Page 4