Board of Works

BOARD OF PUBLIC WORKS AND SAFETY MINUTES June 17, 2014 Regular Session: The Board of Public Works and Safety met in regular session on Tuesday, June 17, 2014 at 9:00 a.m. in the Common Council Chambers. Members present were: Cindy Murray, Norm Childress, Ron Shriner and Dawn Ross. Absent: Gary Henriott Jacque Chosnek, 1st Deputy City Attorney, was also present. Mrs. Murray called the meeting to order. The Pledge of Allegiance was given to the flag of our Country. MINUTES Mr. Childress moved for approval of the minutes from the June 10, 2014 regular meeting. Mrs. Ross seconded. Passed. NEW BUSINESS Engineering Recommendation for Award-Overlay of Sagamore Parkway from McCarty Lane to 900’ north of South Street Jenny Leshney, Public Works Director, presented to the Board and recommended approval of a Recommendation for Award of the Overlay of Sagamore Parkway from McCarty Lane to 900’ north of South Street with Rieth-Riley Construction in the amount of $724,348.71 for the bid base and all alternates. Mayor Roswarski spoke about the funding, design and project update for Earl Avenue and Sagamore Parkway connection. Mayor Roswarski asked for the Boards support on this project. Mrs. Murray asked if they could use the ‘rainy day’ funds. Mike Jones, Controller, stated that this project will not need the assistance of the ‘rainy day’ fund. Mr. Jones spoke about bond rating and reserves that the City of Lafayette has. Mr. Shriner moved for approval. Mrs. Ross seconded. Passed. Contract-Overlay of Sagamore Parkway from McCarty Lane to 900’ north of South Street Mrs. Leshney presented to the Board and recommended approval of a Contract for the Overlay of Sagamore Parkway from McCarty Lane to 900’ north of South Street with Rieth-riley Construction in the amount of $724,348.71. Mr. Shriner moved for approval. Mr. Childress seconded. Passed. Notice to Proceed-Overlay of Sagamore Parkway from McCarty Lane to 900’ north of South Street Mrs. Leshney presented to the Board and recommended approval of a Notice to Proceed for the Overlay of Sagamore Parkway from McCarty Lane to 900’ north of South Street with a start date of July 14, 2014. Mrs. Ross moved for approval. Mr. Childress seconded. Passed. Board of Public Works and Safety June 17, 2014 Page 2 Recommendation for Award-All Structure Demolition for 507 S. 1st Street, 1329 Central Street and 63 Rostone Circle Mrs. Leshney presented to the Board and recommended approval of a Recommendation for Award for the All Structure Demolition for 507 S. 1st Street, 1329 Central Street and 63 Rostone Circle with Yardberry Landscape in the amount of $29,000.00. Mrs. Ross moved for approval. Mr. Shriner seconded. Passed. Contract-All Structure Demolition for 507 S. 1st Street, 1329 Central Street and 63 Rostone Circle Mrs. Leshney presented to the Board and recommended approval of a Contract for the All Structure Demolition for 507 S. 1st Street, 1329 Central Street and 63 Rostone Circle with Yardberry Landscape in the amount of $29,000.00. Mr. Shriner moved for approval. Mr. Childress seconded. Passed. Notice to Proceed-All Structure Demolition for 507 S. 1st Street, 1329 Central Street and 63 Rostone Circle Mrs. Leshney presented to the Board and recommended approval of a Notice to Proceed for the All Structure Demolition for 507 S. 1st Street, 1329 Central Street and 63 Rostone Circle. Mr. Childress moved for approval. Mr. Shriner seconded. Passed. Recommendation for Award-South Tipp Park Concrete Project Mrs. Leshney presented to the Board and recommended approval of a Recommendation of Award for the South Tipp Park Concrete Project with Milestone Contractors. The proposal was in the amount of $109,635.00 but after reviewing the scope of work some of the storm sewer work can be completed in- house which removes $3,900.00. So the recommended contract amount is $105,735.00. Mr. Childress moved for approval. Mrs. Ross seconded. Passed. Contract-South Tipp Park Concrete Project Mrs. Leshney presented to the Board and recommended approval of a Contract for the South Tipp Park Concrete Project with Milestone Contractors in the amount of $105,735.00. Mr. Childress moved for approval. Mr. Shriner seconded. Passed. Notice to Proceed-South Tipp Park Concrete Project Mrs. Leshney presented to the Board and recommended approval of a Notice to Proceed for the South Tipp Park Concrete Project. Mr. Shriner moved for approval. Mrs. Ross seconded. Passed. Contract with INDOT for John T. Myers Bridge and Riehle Plaza Bridge Rehabilitation and Repair Mrs. Leshney presented to the Board and recommended approval of a Contract with INDOT for the John T. Myers Bridge and Riehle Plaza Bridge Rehabilitation and Repair that is about to expire. INDOT has asked the City of Lafayette to redo the contract for another year with a revised contract which is the same as the previous contract. Mrs. Ross moved for approval. Mr. Shriner seconded. Passed. Board of Public Works and Safety June 17, 2014 Page 3 Contract with KJG Architecture for Riehle Plaza and Big Four Depot Mrs. Leshney presented to the Board and recommended approval of a Contract with KJG Architecture for Riehle Plaza and Big Four Depot in the amount of $21,500.00 for Phase I. This contract is identify all the problems and issues to come up with a program to fix those and costs associated with that. The problems and issues include pipes bursting due to freezing and areas not insulated under the decking. Mr. Childress moved for approval. Mrs. Ross seconded. Passed. Community Development Conflict of Interest Disclosure Statement-Perry Brown Aimee Jacobsen, Community Development Director, presented to the Board and recommended approval of a Conflict of Interest Disclosure Statement for Perry Brown. To satisfy the Public Disclosure Requirements of 24 CFR 570.611 and 24 CFR 92.356, Mrs. Jacobsen read aloud the statements from HUD for the City of Lafayette to receive the CDBG and HOME fund from the US Department of Housing and Urban Development. May the record show both statements were read into the record. Release of Mortgage-2748 Medford Street, Lafayette Indiana Mrs. Jacobsen presented to the Board and recommended approval of a Release of Mortgage for 2748 Medford Street, Lafayette Indiana for Laura M. Plantenga. The mortgage has been satisfied. Mr. Childress moved for approval. Mrs. Ross seconded. Passed. Release of Covenant for Deed Restrictions-2748 Medford Street Mrs. Jacobsen presented to the Board and recommended approval of a Release of Covenant for Deed Restrictions for 2748 Medford Street, Lafayette Indiana. Mr. Childress moved for approval. Mrs. Ross seconded. Passed. CLAIMS Mike Jones, Controller, presented for Board approval, Claims in the amount of $4,337,714.97. Mrs. Murray asked if there were any further questions and there were none. Mr. Childress moved for approval. Mrs. Ross seconded. Passed. MISCELLANEOUS Special Event Request-Jones Rehearsal Dinner Mrs. Murray presented to the Board and recommended approval of a Special Event Request for the Jones Rehearsal Dinner to be held on August 9, 2014 from 5:00pm-11:00pm in the Big 4 Depot Community Room. Mr. Shriner moved for approval. Mrs. Ross seconded. Passed. Friends of Downtown Ken McCammon and Steve Bultinck requested to the Board to change the time frame that the Mosey Down Main Street is open. Mr. McCammon requested moving the closure time to 3:30pm from 4:00pm with a stopping time of 11:00pm instead of 12:00midnight. The time change is to help combat issues of Board of Public Works and Safety June 17, 2014 Page 4 roving groups of adolescent youth getting into altercations. Mr. McCammon also requested continuing to close the 9th Street portion to vehicle traffic for the remainder of the Mosey’s for the year. Mrs. Chosnek stated that they would need to submit a new Event Street Closure Request for the Board to approve at a later date. Time: 9:21 a.m. BOARD OF PUBLIC WORKS AND SAFETY Cindy Murray s/s President Pro-Tem ATTEST: Mindy Miller s/s Mindy Miller, 1st Deputy Clerk Minutes written by Mindy Miller, 1st Deputy Clerk *A digital audio recording of this meeting is available in the Lafayette City Clerk’s Office. Board of Public Works and Safety June 17, 2014 Page 5