Board of Works

BOARD OF PUBLIC WORKS AND SAFETY MINUTES June 24, 2014 Regular Session: The Board of Public Works and Safety met in regular session on Tuesday, June 24, 2014 at 9:00 a.m. in the Common Council Chambers. Members present were: Gary Henriott, Cindy Murray, Norm Childress and Dawn Ross. Absent: Ron Shriner Jacque Chosnek, 1st Deputy City Attorney, was also present. President Henriott called the meeting to order. The Pledge of Allegiance was given to the flag of our Country. MINUTES Mr. Childress moved for approval of the minutes from the June 17, 2014 regular meeting. Mrs. Ross seconded. Passed. NEW BUSINESS Engineering INDOT Contract-South Street/Scott Street/Park Avenue Bike/Pedestrian Facilities Jenny Leshney, Public Works Director, presented to the Board and recommended approval of an INDOT Contract for the South Street/Scott Street/Park Avenue Bike/Pedestrian Facilities. The project includes closing off traffic to Scott Street and realigning the intersection and will include a trail over to Murdock Park. The contract is in the amount of $414,000.00 which is the federal share with a 90%/10% match. The city’s portion would be in the amount of $41,000.00. Mrs. Murray moved for approval. Mrs. Ross seconded. Passed. INDOT Contract-Twyckenham Trail, Beckenham Trail and Armstrong Trail Mrs. Leshney presented to the Board and recommended approval of an INDOT Contract for Twyckenham Trail, Beckenham Trail and Armstrong Trail connection from Old 231 & Twyckenham Blvd north to Beck Lane and west down Beck Lane and across the field over to Old Romney Road. The contract is in the amount of $600,000.00 which is the federal share with an 80%/20% match. The city’s portion would be in the amount of $120,000.00. Mr. Childress moved for approval. Mrs. Ross seconded. Passed. INDOT Contract-Lafayette Trail and Greenway Master Plan Mrs. Leshney presented to the Board and recommended approval of an INDOT Contract for the Lafayette Trail and Greenway Master Plan. The contract is to amend the trail plan with study funds to include the bike/ped component citywide in the amount of $205,000.00. This amount included $30,000.00 that was left over from the previous Trailway Master plan. Mrs. Ross moved for approval. Mrs. Murray seconded. Passed. Board of Public Works and Safety June 24, 2014 Page 2 Economic Development Special Event Application and Agreement (2014) Margy Deverall, Economic Development, presented to the Board and recommended approval of a new Special Event Application and Agreement for the City of Lafayette. The event application was first adopted in 2010 and revised in 2013. This is an update to improve communication among the city departments that review and approve events & street closures. The fees have not changed and the forms will go into effect on July 1, 2014. Mrs. Murray moved for approval. Mr. Childress seconded. Passed. Special Event Permit Rules and Regulations (2014) Mrs. Deverall presented to the Board and recommended approval of a Special Event Permit Rules and Regulations for the new Agreement has been updated to make sure that it is user friendly and clear to the applicants. Mrs. Ross moved for approval. Mrs. Murray seconded. Passed. Community Development Amendment #1-Agreement between Lafayette Housing Consortium and Habitat for Humanity 2011-2012 Building for Hope Aimee Jacobsen, Community Development Director, presented to the Board and recommended approval of Amendment #1 for the Agreement between Lafayette Housing Consortium and Habitat for Humanity 2011-2012 Building for Hope. The amendment extends the completion date until the end of September 30, 2014 to allow a little cushion if there are unexpected delays. Mr. Childress moved for approval. Mrs. Ross seconded. Passed. Amendment #1-CDBG Agreement between the City of Lafayette and Riggs Community Health Center, Inc. for Health Referral Services Program in Lafayette 2013 Mrs. Jacobsen presented to the Board and recommended approval of Amendment #1 for the CDBG Agreement between the City of Lafayette and Riggs Community Health Center, Inc. for Health Referral Services Program in Lafayette 2013 in the amount of $11,000.00. This agreement changes the amount of reimbursement per client from $22.00 to $27.68 per person and also reduces the number of projected beneficiaries from 500 down to 398 people. Mr. Childress moved for approval. Mrs. Murray seconded. Passed. President Henriott abstained. Purchasing Declaration of Worthless Property-Information Technology Rick Morrissey, Purchasing Manager, presented to the Board and recommended approval of a Declaration of Worthless Property for Information Technology that includes the following: Type Manufacturer Serial Petrovend 'CPU' Petrovend/Kennedy G925124 Epson Dot Matrix Printer CDSY175051 Petrovend CRT Link 0G51197004B Petrovend Modem Petrovend 424438 Board of Public Works and Safety June 24, 2014 Page 3 Printer from WPC Lab, Mainboard Failed, Replaced w new MFP Dell 6M4XD91 Monitor from Tropicanoe Cove First Aid Room Dell CN0Y44137287252145GL PC from Tropicanoe Cover First Aid Room Dell 66GF971 APC from Fire 8 not functional APC AB0322243005 Old timeclock MONITOR at Castaway Dell MY08R33976032CNAKJK Old timeclock PC at Castaway Dell 7FJLW21 Broken touchscreen from Castway ELO A11C002857 Microphone Beyerdynamic 1849 Microphone Beyerdynamic 1861 Microphone Beyerdynamic 1847 Microphone Beyerdynamic 1855 Microphone Beyerdynamic 1857 Microphone Beyerdynamic 1856 Microphone Beyerdynamic 1892 Microphone Beyerdynamic 1860 Microphone Beyerdynamic 1858 Microphone Beyerdynamic 1893 Microphone Beyerdynamic 1850 Microphone Beyerdynamic 1852 Microphone Beyerdynamic 1853 Microphone Beyerdynamic 1959 Automixer IED 3088 Amplifer Crest Audio LA601-9503C49 Signal Splitter BSS Audio NSN Signal Splitter Power Supply BSS Audio NSN Soundmate Audio Transmitter 13543 Mr. Morrissey stated that the items will be taken to Winski eRecycling for disposal. Mrs. Ross moved for approval. Mr. Childress seconded. Passed. Declaration of Surplus/Worthless Property-Fleet Maintenance Mr. Morrissey presented to the Board and recommended approval of a Declaration of Surplus/Worthless Property for Fleet Maintenance that includes a list of items from a reduction in inventory that are now obsolete and fully depreciated that will be taken to Winski for scrap. The remaining items will be discarded. Mrs. Murray moved for approval. Mrs. Ross seconded. Passed. Declaration of Worthless Property-Fleet Maintenance Mr. Morrissey presented to the Board and recommended approval of a Declaration of Worthless Property for Fleet Maintenance that includes 316P 2008 Western 7.5 Plow 06040610059364750. The equipment is out of service, the cost to repair it is more that a new plow. It has been used for spare parts on other like equipment. Mr. Childress moved for approval. Mrs. Ross seconded. Passed. Board of Public Works and Safety June 24, 2014 Page 4 Water Pollution Control Significant Industrial User Permit-ALCOA, Inc. Brian Beeler, Water Pollution Control, presented to the Board and recommended approval of a Significant Industrial User Permit for ALCOA, Inc. Mr. Beeler stated that ALCOA will be permitted with the pretreatment program for 4 years for the new casting facility. Mrs. Murray moved for approval. Mr. Childress seconded. Passed. CLAIMS Mike Jones, Controller, presented for Board approval, Claims in the amount of $561,585.98. President Henriott asked if there were any further questions and there were none. Mrs. Ross moved for approval. Mrs. Murray seconded. Passed. MISCELLANEOUS Special Event Request-NAMI Fall Classic 5K Walk/Run President Henriott presented to the Board and recommended approval of a Special Event Request for the NAMI Fall Classis 5K Walk/Run to be held on October 12, 2014 from 9:00am-4:00pm in the former Lafayette Municipal Golf Course in McAllister Park. Mr. Childress moved for approval. Mrs. Ross seconded. Passed. Event Street Closure Request-Amendment #1 for Mosey Down Main Street Steve Bultinck, Friends of Downtown, presented to the Board and recommended approval of Amendment #1 for the Mosey Down Main Street remaining events for 2014. The request is to change the closing time from 4:00pm to 3:30pm along with ending the event from 12:00mid night to 11:00pm while still keeping the roads closed until 1:00am for clean up. Mr. Childress moved for approval. Mrs. Murray seconded. Passed. Time: 9:14 a.m. BOARD OF PUBLIC WORKS AND SAFETY Gary Henriott s/s President ATTEST: Mindy Miller s/s Mindy Miller, 1st Deputy Clerk Minutes written by Mindy Miller, 1st Deputy Clerk Board of Public Works and Safety June 24, 2014 Page 5 *A digital audio recording of this meeting is available in the Lafayette City Clerk’s Office.