Board of Works

BOARD OF PUBLIC WORKS AND SAFETY MINUTES July 29, 2014 Regular Session: The Board of Public Works and Safety met in regular session on Tuesday, July 29, 2014 at 9:00 a.m. in the Common Council Chambers. Members present were: Gary Henriott, Cindy Murray, Norm Childress and Dawn Ross. Absent: Ron Shriner Jacque Chosnek, 1st Deputy City Attorney, was also present. President Henriott called the meeting to order. The Pledge of Allegiance was given to the flag of our Country. MINUTES Mr. Childress moved for approval of the minutes from the July 22, 2014 regular meeting. Mrs. Murray seconded. Passed. NEW BUSINESS Engineering Change Order #1-N. 18th Street Curb Replacement Project Jenny Leshney, Public Works Director, presented to the Board and recommended approval of Change Order #1 for the N. 18th Street Curb Replacement Project. Mrs. Leshney stated that as the curb was being replaced along the steep section of 18th Street from Cason to Union Street they discovered drainage issues behind the curb. Mrs. Leshney stated that the condition of the sidewalk was so poor that it needed to be replaced in order for the drainage to function properly. Mrs. Leshney authorized the contractor to replace the sidewalk in that area at the unit price for the sidewalk that has already established in the previous bids. Property owners were notified that a portion of that work would be charged to the homeowner at $3.00 per sqft. The change order reflects $52,902.75 of new sidewalk, $2,569.00 in top soil, $6,660.00 in additional curb and $2,025.00 of a new concrete drive approach for a total change of $64,096.75 bringing the revised contract amount to $160,758.25. President Henriott stated that the amounts on the change order don’t add up and are incorrect. Mrs. Leshney stated that she would bring a corrected change order before the Board next week. Mrs. Ross moved for approval. Mr. Childress seconded. Passed. Change Order #1-2014 CDBG Sidewalk and Curb Replacement Mrs. Leshney presented to the Board and recommended approval of Change Order #1 for the 2014 CDBG Sidewalk and Curb Replacement Project. Mrs. Leshney stated ramps were added in on Ferry Street, walks were added in on Ferry Street and curb was added in on Ferry Street. The change order is in the amount of $27,030.22 which brings the revised contract to $323,525.22. Mrs. Murray moved for approval. Mr. Childress seconded. Passed. Board of Public Works and Safety July 29, 2014 Page 2 Agreement with Butler, Fairman & Seufert-US 52 and CR 450 E Intersection Improvements & Signalization Mrs. Leshney presented to the Board and recommended approval of an Agreement with Butler, Fairman & Seufert for the US 52 and CR 450 E Intersection Improvements & Signalization. The agreement is related to the GE project. The City of Lafayette is working with GE to have their driveway come in off of this location and realign that intersection with a signal. Mrs. Leshney stated that the amount of the contract is $266,700.00 and hope to be under construction by Spring 2015. Mayor Roswarski stated that the city/county is looking for opportunities to develop that site to help that function as well as possible with the GE employees and trucks. Mayor Roswarski stated that he hoped by aligning that road and adding a signal would help make that area more desirable to other businesses and industry that may want to consider locating near Nanshan and GE. Mr. Childress moved for approval. Mrs. Ross seconded. Passed. Purchasing Declaration of Surplus/Worthless Property-Fleet Maintenance Rick Morrissey, Purchasing Manager, presented to the Board and recommended approval of a Declaration of Surplus/Worthless Property for Fleet Maintenance. Mr. Morrissey stated that the list is a continuation of the clean-up in inventory previously addressed. Items that can be turned in for scrap as surplus property will be taken to Oscar Winski for disposal. The remaining items will be deemed worthless property and disregarded. Mr. Childress moved for approval. Mrs. Murray seconded. Passed. CLAIMS Paula King, Controller’s Office, presented for Board approval, Claims in the amount of $2,996,371.38. President Henriott asked if there were any further questions and there were none. Mrs. Ross moved for approval. Mr. Childress seconded. Passed. MISCELLANEOUS Amendment #1-Street Performing Competition (Special Event Request) President Henriott presented to the Board and recommended approval of Amendment #1 for the Street Performing Competition (Special Event Request). The request is to change the original time from 10am- 2pm to 5pm-9pm on August 1, 2014 at Riehle Plaza. Mrs. Murray moved for approval. Mrs. Ross seconded. Passed. Time: 9:10 a.m. BOARD OF PUBLIC WORKS AND SAFETY Gary Henriott s/s President ATTEST: Mindy Miller s/s Mindy Miller, 1st Deputy Clerk Minutes written by Mindy Miller, 1st Deputy Clerk Board of Public Works and Safety July 29, 2014 Page 3 *A digital audio recording of this meeting is available in the Lafayette City Clerk’s Office. Board of Public Works and Safety July 29, 2014 Page 4