Board of Works

BOARD OF PUBLIC WORKS AND SAFETY MINUTES September 16, 2014 Regular Session: The Board of Public Works and Safety met in regular session on Tuesday, September16, 2014 at 9:00 a.m. in the Common Council Chambers. Members present were: Gary Henriott, Cindy Murray, Norm Childress, Dawn Ross and Ron Shriner. Jacque Chosnek, 1st Deputy City Attorney, was also present. President Henriott called the meeting to order. The Pledge of Allegiance was given to the flag of our Country. MINUTES Mr. Childress moved for approval of the minutes from the September 9, 2014 regular meeting. Mrs. Ross seconded. Passed. NEW BUSINESS Engineering Supplemental Agreement #3-Sagamore Parkway Reconstruction, Phase II Jenny Leshney, Public Works Director, presented to the Board and recommended approval of a Supplemental Agreement #3 for the Sagamore Parkway Reconstruction Phase II. This supplement addresses the construction inspection for the project. The estimated amount of construction inspection is not to exceed $880,000.00 for duration of 65 calendar weeks or 15 months. Chris Wheatley, Butler Fairman & Seufert Representative, stated that the amount of the supplement was based on discussions and a plan that they came up with to staff the project using a project supervisor from BFS throughout the project and a construction manager from the city. Mr. Wheatley stated that BFS expects the work will involve a lot of the underground work and construction through the fall and winter. Mr. Wheatley explained to the Board the process that BFS and the engineering office went through to achieve the construction schedule and staff required to manage the project. Mrs. Leshney stated that having the in- house city construction manager will save the city a cost of $140,000.00. Mr. Shriner moved for approval. Mrs. Murray seconded. Passed. Amendment #3-Sagamore Parkway Reconstruction, Phase I Mrs. Leshney presented to the Board and recommended approval of Amendment #3 for the Sagamore Parkway Reconstruction Phase I for the design agreement. Mrs. Leshney stated that the amendment includes drainage issues and property acquisition issues. Jeromy Grenard, American Structurepoint Representative, stated they are doing a total acquisition of the 1181 Sagamore Parkway property that includes removing three (3) buildings, underground storage tanks and environmental remediation. The amendment is in the amount of $70,400.00 which brings the revised contract amount to $593,220.00. Mr. Grenard informed the Board about the modifications to the agreement under this amendment. Mr. Childress moved for approval. Mrs. Ross seconded. Passed. Board of Public Works and Safety September 16, 2014 Page 2 Water Pollution Control General Industrial User Permit-Superior Carriers/Carry Transit Brian Beeler, Water Pollution Control, presented to the Board and recommended approval of a General Industrial User Permit for Superior Carriers/Carry Transit. Mr. Beeler stated that Superior Carrier/Carry Transit will be permitted with the pre-treatment program on a 4-year permit. Mr. Shriner moved for approval. Mrs. Ross seconded. Passed. Purchasing Declaration of Surplus Property-Fire Department Rick Morrissey, Purchasing Manager, presented to the Board and recommended approval of a Declaration of Surplus Property for the Fire Department for the following  1ea. - Sole f63 treadmill  2 ea. - Hewlett Packard VL18 computer towers Mr. Morrissey stated that the equipment has served its useful life and once it is declared as surplus property, it will be offered to the highest bidder on propertyroom.com. Mrs. Murray moved for approval. Mrs. Ross seconded. Passed. CLAIMS Mike Jones, Controller, presented for Board approval, Claims in the amount of $471,555.43. President Henriott asked if there were any further questions and there were none. Mr. Childress moved for approval. Mr. Shriner seconded. Passed. MISCELLANEOUS Special Event Request-Hunger Hike President Henriott presented to the Board and recommended approval of a Special Event Request for Hunger Hike to be held on September 21, 2014 from 12:00noon to 3:30pm at Riehle Plaza and the John T. Myers Bridge. Mr. Shriner moved for approval. Mrs. Murray seconded. Passed. ANNOUNCEMENTS Mrs. Leshney announced a ribbon cutting for the Stormwater Park at Jeff High School on Thursday, September 18, 2014 at 9:00am and invited the Board to attend. Parking will be at the old Pythian Home site. Mayor Roswarski announced the City of Lafayette received an award from IACT for the Stormwater Park last week. The Stormwater Park is part of the Earl Avenue/Durkees Run Project and serves as a vital part of the project. It will serve as a means for educating the high school students but also community members. Time: 9:21 a.m. BOARD OF PUBLIC WORKS AND SAFETY Gary Henriott s/s President Board of Public Works and Safety September 16, 2014 Page 3 ATTEST: Mindy Miller s/s Mindy Miller, 1st Deputy Clerk Minutes written by Mindy Miller, 1st Deputy Clerk *A digital audio recording of this meeting is available in the Lafayette City Clerk’s Office.