Board of Works

BOARD OF PUBLIC WORKS AND SAFETY MINUTES September 23, 2014 Regular Session: The Board of Public Works and Safety met in regular session on Tuesday, September 23, 2014 at 9:00 a.m. in the Common Council Chambers. Members present were: Gary Henriott, Norm Childress, Dawn Ross and Ron Shriner. Absent: Cindy Murray Ed Chosnek, City Attorney, was also present. President Henriott called the meeting to order. The Pledge of Allegiance was given to the flag of our Country. MINUTES Mrs. Ross moved for approval of the minutes from the September 16, 2014 regular meeting. Mr. Childress seconded. Passed. BID OPENING Sagamore Parkway Reconstruction, Phase II This being the time set to open bids for the Sagamore Parkway Reconstruction Phase II, the following bids were received and opened: Rieth-Riley Lafayette, Indiana Base Bid: $10,850,000.00 Wilhelm Construction Indianapolis, Indiana Base Bid: $14,955,263.76 Milestone Contractors Lafayette, Indiana Base Bid: $11,473,624.31 Mr. Shriner moved to take the bids under advisement for further review. Mr. Childress seconded. Passed. 2014 S. 11th Street Curb and Ramp Replacement Project This being the time set to open bids for the 2014 S. 11th Street Curb and Ramp Replacement Project, the following bids were received and opened: Board of Public Works and Safety September 23, 2014 Page 2 Advanced Restoration Indianapolis, Indiana Base Bid: $149,204.00 Mr. Shriner moved to take the bids under advisement for further review. Mrs. Ross seconded. Passed. NEW BUSINESS Engineering Permission to Advertise-Prange Drive Curb and Gutter Replacement Project Jenny Leshney, Public Works Director, presented to the Board and recommended approval of a Permission to Advertise for the Prange Drive Curb and Gutter Replacement Project. The publications will run on September 26 and October 3, 2014 with the bid opening on October 14, 2014. Mr. Childress moved for approval. Mr. Shriner seconded. Passed. Community Development Amendment #1-Agreement between City of Lafayette and Tippecanoe County Council on Aging, Inc. (SHARP) 2013-2014 Aimee Jacobsen, Community Development Director, presented to the Board and recommended approval of Amendment #1 for an Agreement between the City of Lafayette and Tippecanoe County Council on Aging, Inc. (SHARP) 2013-2014. Mrs. Jacobsen stated that this amendment allows additional time to expend Program Year 2013 CDBG funds to the end of 2014. Mrs. Ross moved for approval. Mr. Shriner seconded. Passed. Agreement between the City of Lafayette and Mental Health America of Tippecanoe County, Inc. for MHA Day Shelter and Supportive Housing 2014 Mrs. Jacobsen presented to the Board and recommended approval of an Agreement between the City of Lafayette and Mental Health America of Tippecanoe County, Inc. for MHA Day Shelter and Supportive Housing 2014. The CDBG funds will be used to fund operating costs to administer a program that provides day shelter and supportive services for homeless. The agreement is in the amount of $5,000.00. Mr. Childress moved for approval. Mrs. Ross seconded. Passed. Agreement between the City of Lafayette and Wabash Canter, Inc. Case Management Services for the Shelter Plus Care Program 2014 Mrs. Jacobsen presented to the Board and recommended approval of an Agreement between the City of Lafayette and Wabash Canter, Inc. Case Management Services for the Shelter Plus Care Program 2014. The agreement is in the amount of $15,000.00. Wabash Center provides the case management for the City’s Shelter Plus Care Program that has 28 spots to serve the beneficiaries. Mr. Shriner moved for approval. Mrs. Ross seconded. Passed. Board of Public Works and Safety September 23, 2014 Page 3 Agreement between the City of Lafayette and YWCA of Greater Lafayette Domestic Violence Intervention and Prevention 2014 Mrs. Jacobsen presented to the Board and recommended approval of an Agreement between the City of Lafayette and YWCA of Greater Lafayette Domestic Violence Intervention and Prevention 2014. The agreement is in the amount of $6,000.00. The CDBG funds will be used to fund operating expenses for this program which serves women and their children who are victims of domestic violence. Mr. Shriner moved for approval. Mrs. Ross seconded. Passed. Agreement between the City of Lafayette and Lafayette Transitional Housing Center, Inc. Mrs. Jacobsen presented to the Board and recommended approval of an Agreement between the City of Lafayette and Lafayette Transitional Housing Center, Inc. The agreement is in the amount of $44,214.00. The CDBG funds will be used to fund the Supportive Services Program and the grant is for operating expenses for the ongoing social service program. Mr. Childress moved for approval. Mr. Shriner seconded. Passed. President Henriott abstained. CLAIMS Mike Jones, Controller, introduced the new Deputy Controller Tim Clary to the Board. Mr. Jones presented for Board approval, Claims in the amount of $3,035,926.88. President Henriott asked if there were any further questions and there were none. Mr. Childress moved for approval. Mrs. Ross seconded. Passed. MISCELLANEOUS Special Event Request-Lafayette Church of the Brethren Picnic President Henriott presented to the Board and recommended approval of a Special Event Request for the Lafayette Church of the Brethren Picnic to be held on September 27, 2014 from 3:00pm-7:00pm in the alley behind the church. Mrs. Ross moved for approval. Mr. Shriner seconded. Passed. Time: 9:10 a.m. BOARD OF PUBLIC WORKS AND SAFETY Gary Henriott s/s President ATTEST: Mindy Miller s/s Mindy Miller, 1st Deputy Clerk Minutes written by Mindy Miller, 1st Deputy Clerk *A digital audio recording of this meeting is available in the Lafayette City Clerk’s Office. Board of Public Works and Safety September 23, 2014 Page 4 Board of Public Works and Safety September 23, 2014 Page 5