Board of Works

BOARD OF PUBLIC WORKS AND SAFETY MINUTES September 30, 2014 Regular Session: The Board of Public Works and Safety met in regular session on Tuesday, September 30, 2014 at 9:00 a.m. in the Common Council Chambers. Members present were: Cindy Murray, Norm Childress and Ron Shriner. Absent: Gary Henriott and Dawn Ross Ed Chosnek, City Attorney, was also present. Mrs. Murray called the meeting to order. The Pledge of Allegiance was given to the flag of our Country. MINUTES Mr. Childress moved for approval of the minutes from the September 23, 2014 regular meeting. Mr. Shriner seconded. Passed. NEW BUSINESS Engineering Recommendation for Award-Sagamore Parkway Reconstruction, Phase II Jenny Leshney, Public Works Director, presented to the Board and recommended approval of a Recommendation for Award for the Sagamore Parkway Reconstruction Phase II Project with Rieth-Riley Construction in the amount of $10,850,000.00. Mr. Shriner moved for approval. Mr. Childress seconded. Passed. Recommendation for Rejection-2014 S. 11th Street Curb and Ramp Replacement Project Mrs. Leshney presented to the Board and recommended approval of a Recommendation for Rejection of the 2014 S. 11th Street Curb and Ramp Replacement Project. Mrs. Leshney stated that they received only one bid from Advanced Restoration for $149,204.00 which is 82% higher than the engineer’s estimate at $82,167.80. Mrs. Leshney stated that this project will rebid in the spring of 2015. Mr. Shriner moved for rejection. Mr. Childress seconded. Passed. Change Order #2-2014 CDBG Sidewalk and Curb Replacement Project Mrs. Leshney presented to the Board and recommended approval of Change Order #2 for the 2014 CDBG Sidewalk and Curb Replacement Project in the amount of $18,236.30 which brings the revised contract amount to $341,761.52. Mr. Childress moved for approval. Mr. Shriner seconded. Passed. Subordination Agreement with Tipmont REMC for the South 18th Street Project Mrs. Leshney presented to the Board and recommended approval of a Subordination Agreement with Tipmont REMC for the South 18th Street Project. Mrs. Leshney stated that Tipmont has utilities that are Board of Public Works and Safety September 30, 2014 Page 2 within an easement. This agreement allows the City of Lafayette right-of-way rights ahead of Tipmont in that area. Mr. Shriner moved for approval. Mr. Childress seconded. Passed. Reimbursement Agreement with Tipmont REMC for the South 18th Street Project Mrs. Leshney presented to the Board and recommended approval of a Reimbursement Agreement with Tipmont REMC for the South 18th Street Project in the amount of $19,756.96. Mrs. Leshney stated that this agreement is for reimbursement because Tipmont has easement. This agreement follows along with the INDOT LPA form of agreement. Mr. Childress moved for approval. Mr. Shriner seconded. Passed. Purchasing Declaration of Surplus Property-Controller Rick Morrissey, Purchasing Manager, presented to the Board and recommended approval of a Declaration of Surplus Property for the Controller’s Office that includes the following items: Carrier Model Capacity Serial # AT&T 4S 32GB DNPJ15P3DTD8 AT&T 4 32GB 87023TS1A4T AT&T 4 32GB 87022VQBA4T AT&T 4 32GB 85038V3GA4T AT&T 4 8GB C39HD5FUDP0N AT&T 4 8GB DQ4H990BDP0N AT&T 4 8GB DNRH1CTLDP0N AT&T 4 8GB C36HC7VGDP0N AT&T 4S 16GB DNPGQUC4DT9V AT&T 4 8GB DNRH1BR4DP0N AT&T 4 8GB DQ4H98CCDP0N AT&T 4 32GB 85023FJ2A4T AT&T 4S 32GB C8PHP08DDTD8 AT&T 4 32GB 88025G8ZA4T AT&T 4 8GB DQ4H98RKDP0N AT&T 4 16GB 7U0318GFA4S AT&T 4 8GB DX6KF7F0DP0N AT&T 4 16GB 7U032GVXA4S Mr. Morrissey stated that once declared as surplus property they will be sold. Mr. Shriner moved for approval. Mr. Childress seconded. Passed. Declaration of Surplus Property-Police Department Mr. Morrissey presented to the Board and recommended approval of a Declaration of Surplus Property for the Police Department that includes the following items: Board of Public Works and Safety September 30, 2014 Page 3 Version Capacity Serial # iPhone 4S 32GB C39GQF0PDTD5 iPhone 4 16GB 841282Q2A4S 4 32GB 5K1092V5A4T 4S 32GB DNPGQBRHDTD5 4S 32GB C39GQAVHDTD5 4S 32GB DNQGJFSDDTD5 4S 32GB C39GQEHXDTD5 4S 32GB DNQGJGLJDTD5 4S 32GB DNQGJ2HZDTD5 4S 32GB DNQGJGGSDTD5 4S 32GB DNQGJG11DTD5 4S 32GB C39GQE75DTD5 4S 32GB C28HP05QDTD6 4S 32GB C8PGX5ELDTD5 4S 32GB DNQGJGQLDTD5 4S 32GB DNQGJFKPDTD5 4S 32GB C39GQFMYDTD5 4S 32GB DNQGJFZ6DTD5 Mr. Morrissey stated that theses iPhones have all been upgraded and are no longer needed in the department and a buyer has made arrangements to purchase all phones listed above. Mr. Shriner moved for approval. Mr. Childress seconded. Passed. Declaration of Surplus Property-Fire Department Steve Butram, Deputy Fire Chief, presented to the Board and recommended approval of a Declaration of Surplus Property for the Fire Department that includes apparatus 1996 KME Aerial Platform Serial #1K9AFG486TN5841. Mr. Butram noted that the aerial truck was made in 1995 not 1996 therefore the paper work will need to be changed to reflect the error. Mrs. Murray stated that the correction will be made. Mr. Childress moved for approval. Mr. Shriner seconded. Passed. Contract of Sale of Surplus Property-Fire Department Mr. Butram presented to the Board and recommended approval of a Contract of Sale of Surplus Property for the Fire Department. Mr. Butram stated that the Fire Department desires to enter into an exclusive contract being offered by Brindle Mountain Fire Apparatus to market and broker the sale of the 1995 KME Aerial Platform Serial #1K9AFG486TN5841. Mr. Shriner moved for approval. Mr. Childress seconded. Passed. Community Development CDBG Agreement between the City of Lafayette and The Center @ Jenks Rest for the 2014 SHARP Program Board of Public Works and Safety September 30, 2014 Page 4 Aimee Jacobsen, Community Development Director, presented to the Board and recommended approval of a CDBG Agreement between the City of Lafayette and The Center @ Jenks Rest for the 2014 SHARP Program in the amount of $50,000.00 for Program Year 2014. This program provides home repair assistance to income qualified adults who are 62+ and/or disabled in the City of Lafayette for 17 households. Mr. Childress moved for approval. Mr. Shriner seconded. Passed. CDBG Agreement between the City of Lafayette and Lafayette Urban Ministry Mrs. Jacobsen presented to the Board and recommended approval of a CDBG Agreement between the City of Lafayette and Lafayette Urban Ministry in the amount of $10,000.00 for Program Year 2014. The program also provides showers and light meals. It provides case management to guests who are able to participate to aid them in obtaining work and contribute to the economy. Mr. Shriner moved for approval. Mr. Childress seconded. Passed. Clerk’s Office 2015 Holiday Schedule Mrs. Murray presented to the Board and recommended approval of the 2015 City of Lafayette Holiday Schedule. Mrs. Murray stated that the schedule has been approved by Mayor Roswarski. Mr. Shriner moved for approval. Mr. Childress seconded. Passed. Water Works 2014 Fall Flushing Schedule Kerry Smith, Water Works Superintendent, announced to the Board the Fall Flushing Schedule. Mr. Smith announced that Water Works will begin flushing hydrant on Sunday, October 5, 2014 between 10pm-6am each night with the exception of Friday and Saturdays through Friday October 27, 2014. Customers may experience some discolored water. If this occurs let the cold-water tap run for a few minutes and it should clear up. If a problem continues please call 807-1700 or 807-1100. CLAIMS Mike Jones, Controller, presented for Board approval, Claims in the amount of $1,611,443.51. Mrs. Murray asked if there were any further questions and there were none. Mr. Childress moved for approval. Mr. Shriner seconded. Passed. MISCELLANEOUS Special Event Request- Lafayette Bank & Trust Fundraiser Mrs. Murray presented to the Board and recommended approval of a Special Event Request for the Lafayette Bank & Trust Fundraiser to be held on October 6, 2014 from 10:00am-2:30pm at Riehle Plaza and the Big Four Depot Community Room. Mr. Shriner moved for approval. Mr. Childress seconded. Passed. Board of Public Works and Safety September 30, 2014 Page 5 Fall Leaf Pick-Up Schedule Dan Crowell, Street Commissioner, announced the fall leaf pick-up schedule for 2014. Pick-up will begin on October 20-November 21, 2014 starting with Friday’s trash route. Time: 9:21 a.m. BOARD OF PUBLIC WORKS AND SAFETY Cindy Murray s/s President Pro-Tem ATTEST: Mindy Miller s/s st Mindy Miller, 1 Deputy Clerk Minutes written by Mindy Miller, 1st Deputy Clerk *A digital audio recording of this meeting is available in the Lafayette City Clerk’s Office. Ordinance Violations Bureau From the Office of the Engineer: 1st Letter Summary (93 issued) 2nd Letter Summary (4 issued) and Ticket Summary (25 issued) from the Ordinance Violations Bureau for the month of September 2014. Board of Public Works and Safety September 30, 2014 Page 6